July 20, 2017

Commission Minutes

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

July 11, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday July 11, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Tobin, Hesla and Walters. Others: Ray Erku-R&F.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Dept. of Health

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by James to approve the minutes for June 27, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending June 24, 2017. Motion carried.  

Auditor’s Office 4,262.52; Treasurer’s Office 4,525.60; Register of Deeds 4,458.40; State’s Attorney 1,916.00; Sheriff’s Office 6,218.75; Jailors 5,169.30; Assessor’s Office 4,183.07; Commissioners 2,706.92; Home Health 467.50; WIC 348.50; Veteran’s Service 1,459.86; Maintenance 2,133.96; Extension 822.72; Welfare 137.12; Drainage 98.08; Planning & Zoning 222.35; OEM 495.00; 911 225.00; Weed 1,513.23; Highway 17,544.84; Social Security 3,633.75; Medicare 849.83; Life Insurance 0; SD Retirement 2,598.23for a total of 65,990.53.

            CLAIMS:  Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: A&B Business Inc. 179.42, Bratland Law 1,034.00, Century Business Products 61.31, Christensen Ambulance 3,958.33, Dean Schaefer Court Reporting 12.00, Delaney Nielsen & Sannes 5,833.34, Marv Ekeren 6.00, GIS Workshop 1,590.00, Mark Katterhagen 6.00, David Knoff 18.00, Kone Inc. 209.13, Kriech Construction 33,613.80, Law Office of Adam H Altman 480.60, Lewis and Clark Mental Health 160.00, Lucy Lewno 84.25,  Microfilm Imaging Systems Inc. 65.00, SD Treasurer 233.98, SDACO M & P Fund 330.00,  Xerox Corp. 160.95, Yankton Co Sheriff’s Office 50.00,

SUPPLIES: 3-D Specialties Inc 1,159.00, A & S Hardware 511.61, American Signal Corp. 170.24, Ameripride Services Inc. 131.40, Jodi Berger 154.24, Colonial Research 119.66, Cornwell Drug 1,424.04, Crop Production Services 3,975.73, CWD 1,201.46, Day County Treasurer 225.13, Dollar General 9.50, Frist Bank and Trust 823.77, L.G. Everist Inc. 1,630.19, Charles Lesnar 100.00, Mikes Jack & Jill 1,068.98, Newman Traffic Signs 475.99, Sioux Valley Cooperative 8,765.26, Stern Oil Company 318.60, Sturdevant’s Auto Parts 800.69, Valley Office Products 71.36,

REPAIRS: Sheehan Mack Sales 789.30, Twin Valley Tire 2,689.70,

UTILITIES: City of Webster 260.65, ITC 1,211.53, James Valley Telecommunication 139.40, Midcontinent Communications 270.29, Northwestern Energy 2,609.67, RC Technologies 50.00,

PER DIEM: Frank James 206.10, Rick Tobin 82.80, Jim Tompkins 51.30,

PUBLICATIONS: Reporter and Farmer 629.55, Waubay Clipper 937.64,

DONATIONS: Safe Harbor 320.00,

MANUAL CHECKS: Don’s Repair 3,800.00.

EXECUTIVE SESSION: Moved by Hesla, seconded by Walters to enter into Executive Session at 9:09 AM for personnel matters as per SDCL1-25-2. Motion carried. Chairman Tompkins reconvened the regular session at 9:37 AM.

WATER ISSUES: Harry Knapp, a concerned citizen from Racine Twp., met with the board about paying taxes on meandered water for 20 years. He requested the commission board to help with legislation in Pierre pertaining to paying taxes on water.

NEW HIRE: On Treasurer Wagner’s recommendation, moved by Walters, seconded by Tobin to hire Joy Voss at $16.00/hour as of July 17, 2017, with benefits as full time Deputy Treasurer. Motion carried.

OFFICE CLOSED: Moved by James, seconded by Hesla to allow the Treasurer’s office to be closed over the noon hour on Wednesday July 12, 2017. Motion carried.

WEED BOARD: Moved by Walters, seconded by Tobin to recess and convene as a Weed Board at 9:51 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 10:00 AM. Next Weed Board meeting will be Tuesday September 12, 2017.

RECESS: Chairman Tompkins declared a recess at 10:26AM. Chairman Tompkins reconvened the regular session at 10:35 AM.

HWY DEPT: Hwy Supt. Braaten gave an update on the status of the wetland mitigation project on County RD 1.  He also told the board that they have placed “No Parking” signs in Kidder Twp. north of Butler Town.

ABATEMENTS: Auditor Fosheim presented one tax abatement for Commission approval. ABATEMENT #2017-33: Moved by Walters, seconded by James to abate $214.40 on parcel # 77.39.0080 for buildings that were removed by previous owner. Motion carried.

HAIL INSURANCE: Chairman Tompkins gave an update on the hail insurance. All the roofs, that were damaged by hail at the fairgrounds last year, will be replaced. It was decided to not replace the damaged walls on the buildings at this time.

2018 BUDGET: Discussion was held on the 2018 Budget for various departments.

ADJOURNMENT: Moved by Hesla, seconded by Walters to adjourn until 9:00 AM, Tuesday July 25, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

June 27, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday June 27, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present: Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F and Justin Niles.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: None.

PUBLIC COMMENTS: Frank James addressed that the week of July 3-7, 2017 is designated to P.O.D.

MINUTES:  Moved by Walters, seconded by James to approve the minutes for June 13, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll, period ending June 10, 2017. Motion carried.  

Auditor’s Office 4,395.34; Treasurer’s Office 4,247.94; Register of Deeds 3,818.40; State’s Attorney 1,916.00; Sheriff’s Office 6,376.00; Jailors 5,652.30; Assessor’s Office 4,170.96; Commissioners 2,706.92; Home Health 340.00; WIC 199.75; Veteran’s Service 1585.25; Maintenance 2,057.31; Extension 737.10; Welfare 154.26; Drainage 98.08; Planning & Zoning 218.06; OEM 322.50; 911 277.50; Weed 1,628.53; Highway 15,772.47; Social Security 3,404.85; Medicare 796.31; Life Insurance 14,819.13, SD Retirement 2,522.84 for a total of 78,217.80.

            CLAIMS:  Moved by Tobin, seconded by James to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Business Products 125.68, Christensen Ambulance 3,958.33, Duane Cleveland 150.00, Foerster Testing Limited 990.00, Houston Engineering, Inc 2,782.34, Kriech Construction 61,555.20, L.G. Everist Inc 2,341.68, Law Office of Danny Smeins 3,780.66, Lincoln County Treasurer 231.65, Pheasantland Industries 125.63, Sandford Health 930.00, Scantron Corporation 1,220.65, SDACC-CLERP 1,975.65, SDRS 2,568.94,

SUPPLIES: A & B Business Inc. 246.55, A & S Hardware 17.96, Ameripride Services Inc. 180.36, Crop Production Services 3,975.73, JCL Solutions 184.02, Klein’s 340.00, Stern Oil 318.60, Team Laboratory Chemical Corp 17,957.50, Valley Office Products 462.43,

UTILITIES: Century Link 376.11, Dependable Sanitation 136.50, Northwestern Energy 489.62, OtterTail Power Co. 19.16, Venture Communication Inc. 264.69,

PER DIEM: Selma Howe 183.60, Jennifer Ringkob 110.96, Dari Schlotte 135.75,

REPAIRS: Northstar Mechanical Inc. 116.33, TLC Marine Service 458.00,

BUILDING MAINTANENCE: Vogl’s Carpet 6,538.67,

MANUAL CHECKS: Xerox 141.60, SDAAO 300.00.

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of June 1, 2017.  Total amount of deposits in bank 144,843.65; Total amount of actual cash 1,431.22; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 29,122.64. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days: CD’S 590,000.00; IMMA 6,047,152.75; Postage 145.10; Register of Deeds 85.00; Credit cards 1,123.30 for a total of $6,813,903.66. Cash Balances: General Fund 2,472,190.50, Highway 3,350,484.26, E911 29,059.52, OEM 8,443.76, Domestic Abuse 569.00, 24/7 Fund 13,570.70, M & P Fund 22,403.37, 700 Accounts 920,902.76, equals 6,817,708.87.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of May 2017. Births (14) and Deaths (41) 825.00; Marriages (3) 120.00; Transfer fees 4,150.50; Recordings 4,285.00; Copies 505.60; Sales Tax .04 for a total of 9,886.14.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of May 2017: Accident Reports 4.00, Phone cards 300.00, Phone Commission 150.00, Fees 988.26, Finger Prints 110.00, Juvenile Care 0, Misc. Income 15.00, PBT’s 333.00, Pistol Permits 130.00, Prisoners-Out of County 490.00, UA Fees 10.00, Work Release 140.00, for a total of 2,670.26.

PLANNING/ZONING: Moved by Walters, seconded by James to recess the regular session at 9:15 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:25 AM.

EQUIPMENT: Moved by Walters, seconded by Hesla to approve purchasing the Big Dog Alpha MP 60 Mower for the fairgrounds. The Commissioners will pay $3,800.00 and the Fair Board will pay the remaining $300.00 of the bill. Motion carried.

RECESS: Chairman Tompkins declared a recess at 9:27 AM. Chairman Tompkins reconvened the regular session at 9:37 AM.

4-H LEADERS ASSOCIATION BATHROOMS: Moved by Walters, seconded by Hesla to rescind the June 13th motion, of the Commission allocating funds to the 4-H Leaders Association for the bathroom project of costs not to exceed $10,000. The Leaders may proceed with the project utilizing their own funds. Motion carried.

AGREEMENT: Moved by James, seconded by Walters to have States Attorney Smeins draw up an agreement with the 4-H Leaders Association for the transfer of bathroom facility once completed. Motion carried.

WATER LEAK: Moved by James, seconded by Hesla for Clint and Thad Duerre to begin searching for water leak located at the fairground. They are to bill the fairgrounds who will then submit the bill to the Auditor’s office. The Fairboard can also start acquiring quotes for installing the old bathrooms to the new location by the Horse Arena. Once quotes are received, they are to present them to the Auditor’s Office. The Auditor will then present to the Commission. Motion carried.

RECESS: Chairman Tompkins declared a recess at 10: 23AM. Chairman Tompkins reconvened the regular session at 10: 30AM.

NEW HIRES: Moved by Walters, seconded by Tobin to approve hiring Lynn Grimes and Charles Lesner at $17.00/hr and benefits at the Highway Department. Both will start on Thursday, June 29, 2017. Motion carried.

ROW OCCUPANCY: Moved by James, seconded by Hesla to approve the Right of Way occupancy north and south of Waubay for ITC. Motion carried.

COUNTY RD. #1: On recommendation of the Hwy Supt., moved by Walters, seconded by Hesla to approve States Attorney Smeins to write a letter regarding the wetland mitigations on County Road #1. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by Hesla to approve travel expenses for the Auditor, Treasurer, Register of Deeds and Director of Equalization personnel to attend a SDACES workshop August 16 & 17, 2017 in Chamberlain, SD.  Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by Tobin to approve travel request for Welfare Director Zimmerman to attend training in Beadle County July 19, 2017. Motion carried.

LAKE REGION DISTIRCT MEETING: Moved by Walters, seconded by James to approve all who were invited to attend the Marshall County District meeting. It will be held at Club Eden on July 12, 2017. Motion carried.

FUTURE COMMISSIONER MTG. DATES: The commission discussed the dates for future meetings. They will meet as follows: August 8 & 22, September 12 & 26, October 10 & 24, November 14 & 28, and December 12 & 28, 2017.

COUNTY ROAD PARKING: The Commission discussed problems with House Bill 101. Moved by James, seconded by Hesla to direct States Attorney Smeins to write an ordinance addressing the issues. Also, gave approval for the Highway Supt. to put up No Parking signs at his discretion. Hwy. Supt. Braaten is to let the Auditor know when and where they are placed and she will update the Commission. Motion carried.  

ADJOURNMENT: Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday July 11, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Karli Zimmerman

Day County Deputy Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

June 13, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday June 13, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Tobin, Hesla and Walters. Others: Ray Erku-R&F, Thad & Vicki Duerre, Amy Fischer, and Chris Barse.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: City of Webster, Governor Daugaard, DOT, East Dakota Water Development, and Thank You from Janet Coyne.

PUBLIC COMMENTS: None.

MINUTES:  Moved by James, seconded by Tobin to approve the minutes for May 23, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the payroll period ending May 27, 2017. Motion carried.  

Auditor’s Office 4,378.20; Treasurer’s Office 5,025.36; Register of Deeds 3,178.41; State’s Attorney 1,916.00; Sheriff’s Office 6,100.00; Jailors 4,852.30; Assessor’s Office 4,113.97; Commissioners 2,706.92; Home Health 395.25; WIC 378.25; Veteran’s Service 1,671.50; Maintenance 2,053.65; Extension 803.25; Welfare 171.40; Drainage 98.08; Planning & Zoning 269.48; OEM 300.00; 911 300.00; Weed 897.65; Highway 15,806.40; Social Security 3,368.84; Medicare 787.87; Life Insurance 216.30; SD Retirement 2,442.68 for a total of 62,231.76.

            CLAIMS:  Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Bullert Automotive LLC 200.00, Century Business Products 118.81, City of Watertown 5,016.24, City’s Dust Control, LLC 584.33, Dave’s Marine Inc. 150.00, Law Office of Danny R Smeins 4,431.66, Lincoln County Treasurer 147.59, Mayo Clinic 392.33, Microfilm Imaging Systems Inc. 65.00, Satellite Tracking of People 81.25, SDACO M & P Fund 380.00, Tyler Technologies Inc. 1,965.00, Webster Veterinary Clinic 113.95, Xerox Corp. 141.49,

SUPPLIES: A&B Business Inc. 448.67, A & S Hardware 679.01, Ameripride Services Inc. 638.57, BPRO Inc. 9.54, Butler Machinery 214.00, Cole Papers, Inc. 330.32, Cornwell Drug 1,479.91, CWD 758.40, Day County Treasurer 145.10, Dollar General 68.25, Frist Bank and Trust 228.06, Intoximeters 205.25, Kevin Bohn 81.40, Menard’s 56.48, Mid-American Research 128.77, Mikes Jack & Jill 727.89, Sioux Valley Cooperative 16,090.00, US Postal Services 302.50, Valley Office Products 612.51,

REPAIRS: Power Plan 125.00, Sheehan Mack Sales 461.04, Sturdevant’s 383.99, Twin Valley Tire 6,103.76, Watertown Truck & Trailer Inc. 867.09, Webster Tire Inc. 65.95,

UTILITIES: City of Webster 273.74, ITC 1,250.40, James Valley Telecommunication 139.40, Midcontinent Communications 270.27, Northwestern Energy 2,497.54, RC Communications Inc. 50.00, Reliance Telephone Inc. 300.00, Verizon Wireless 255.11,

PER DIEM: Barb Block 134.57, Days Inn Brookings 437.50, Frank James 59.40, Ramkota Inn 599.94, Jerred Schreur 49.27,

PUBLICATIONS: Reporter and Farmer 1,607.52, Waubay Clipper 588.82,

INSURANCE: Bonnie Fosheim 2,000.00, Sanford Health 90.75,

EQUIPMENT: Amanda Bartelt 50.00, Lycox Enterprises Inc. 29,800.00, Snaza Implement LLC 14,551.06,

REGISTRATION: SDACO-SD Association of County 105.00,

MANUAL CHECKS: Day Co Treasurer 896.55, SD Dept of Revenue 139,102.61.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

PAY INCREASE: Department Head Ringkob reported Laura Kuecker has met her one year of employment and recommended a pay increase. Moved by Tobin, seconded by James as of June 11, 2017 to increase her wage from $15.75 to $17.14. Motion carried.

PAY INCREASE: Sheriff Hillestad reported Jerred Schreur has met his one year of employment and recommended a pay increase. Moved by James, seconded by Tobin as of June 11, 2017 to increase his wage from $16.50 to $17.00. Motion carried.

ECONOMIC DEVELOPMENT: Melissa Waldner gave an update on the Day County Champion Community and Webster Area Development Corporation. She discussed the recent project of the career and technical education expansion. This will be available for Webster Area and Waubay students and will be held at the Lake Region Business Center.

PAY INCREASE: Veterans Service Officer Bohn presented that DAV Coordinator Solberg has met a year and a half of employment and recommended a pay increase. Moved by Walters, seconded by James to increase Marica Solberg’s wage from $14.50 to $15.50 effective June 11, 2017. Motion carried. VSO Officer Bohn has also completed a year of employment. Moved by Hesla, seconded by Tobin to increase Kevin Bohn’s wage from $16.00 to $17.14 effective June 11, 2017. Motion Carried.

TRAVEL REQUEST: Moved by James, seconded by Walters to approve travel, lodging, and registration for Solberg and Bohn to attend training in Pierre, August 14-17, 2017. Motion carried.

FAIRGROUND BATHROOMS: 4-H Leaders President Thad Duerre presented a proposal for new bathrooms/showers located at the fairgrounds. They will have a meeting June 14, 2017 to discuss future plans of moving ahead and receiving quotes. Moved by Walters, seconded by James to proceed with the project at the fairground. Day County Commissioners will participate monetarily and allocate a cap of $10,000. If more is needed they will revisit at a later date. The fair board will update the Commission once more plans are set. Motion carried.

EQUIPMENT: Moved by Tompkins, seconded by Walters to approve Commissioner Hesla to inquire prices for a mower for the fairgrounds up to $3,800.00. Motion carried.

FIRE BAN: OEM Director Anderson gave an update on the OEM/911 Office. He informed the commission that the burn ban is still in effect and residents can call the Day County Sheriff’s office to get a permit. Moved by Hesla, seconded by Walters to approve the burn ban and allow the Sheriff’s office to approve permits to burn. Motion carried.

RESIGNATION: Moved by Walters, seconded by Tobin to approve Amber Anderson’s resignation, with deepest regrets and thanks for everything she has done for the County. Deputy Anderson’s last day will be June 21, 2017. Deputy Zubke will go full time as of June 19, 2017 until another deputy is hired.  Motion carried.

RECESS: Chairman Tompkins declared a recess at 10:26AM. Chairman Tompkins reconvened the regular session at 10:35 AM.

STRIPING AGREEMENT: Moved by Walters, seconded by James to approve Chairman Tompkins to sign striping agreement per recommendation of Highway Supt. Braaten. Motion carried.

SNOW/RESERVE LEVY: Moved by Hesla, seconded by James to combine the snow and reserve levy into one levy instead of two separate levies. The levy will be effective January 1, 2018. Motion carried.

PART TIME HELP: Moved by Tobin, seconded by Hesla to approve hiring Leo German as part time help at $17.98 with no benefits. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by James to approve Highway Supt. Braaten to attend the budget workshop meeting in Pierre June 28, 2017. Motion carried.

ROAD MAINTENANCE AGREEMENT: Moved by James, seconded by Hesla to approve and sign the road maintenance agreement to put speed bumps on County Road 6B by the Roslyn City Park. Motion carried.

EASEMENT FOR BORROW: Moved by James, seconded by Walters to approve and sign Easement for Troy Township for Borrow for a Grade Raise. Motion carried.

WETLAND MITIGATION: Hwy Supt. Braaten gave an update on the status of the wetland mitigation project on County RD 1.

RETIREMENT: Highway Supt. Braaten informed the Commission that Barry Smith’s last day will be June 22, 2017. With deepest regrets and thanks for everything he has done for the County, we wish him well.

EXECUTIVE SESSION: Moved by Hesla, seconded by James to enter into Executive Session at 10:54 AM for legal matters as per SDCL 1-25-2. Motion carried.  Chairman Tompkins reconvened the regular session at 11:12 AM.

ABATEMENTS: Deputy Auditor Zimmerman presented two tax abatements for Commission approval.

ABATEMENT #2017-31 abate $844.88 on parcel # 77.05.00CO for having the wrong status of O-O.

ABATEMENT#2017-32 abate $528.00 on parcel #17.670.0100 for adjusted value based on new 2017 survey.  Moved by Walters, seconded by Hesla to abate #2017-31 & #2017-32. Motion carried.

COURTHOUSE CLOSING: The Day County Courthouse and Highway Department will be closed July 3 & 4, 2017 in observance of Independence Day.

HAIL INSURANCE: Chairman Tompkins reported that we may be receiving paint to repaint the grandstands at the fair ground due to the hail storm from last summer. He has been working with the adjusters on buildings and damages that took place at the grounds.

ADJOURNMENT: Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday June 27, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Karli Zimmerman

Day County Deputy Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

May 23, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday May 23, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present: Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SDACO Budget Training, Department of Transportation and Rural X 17.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Tobin to approve the minutes for May 9, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by James, seconded by Hesla to approve and authorize the chairman to sign the payroll, period ending May 13, 2017. Motion carried.  

Auditor’s Office 4,498.18; Treasurer’s Office 4,275.36; Register of Deeds 3,178.40; State’s Attorney 1,916.00; Sheriff’s Office 6,100.00; Jailors 4,694.70; Assessor’s Office 4,095.82; Commissioners 2,706.92; Home Health 369.75; WIC 297.50; Veteran’s Service 1,620.00; Maintenance 2,254.40; Extension 756.00 Welfare 68.56; Drainage 98.08; Planning & Zoning 286.62; OEM 0.00; Weed 1,135.53; Highway 15,694.53; Social Security 3,241.92; Medicare 758.16; Life Insurance 16,752.06, SD Retirement 2,427.72 for a total of 77,226.21.

            CLAIMS:  Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Link 185.44, Partners Funding, Inc. 392.89, Lincoln County Treasurer 53.90, Mayo Clinic 392.33, Medtox Laboratories Inc. 72.56, Sandal Custom Fencing 450.82, Sandford Health 94.00, Jodi Sudweeds 44.20,

SUPPLIES: A & B Business Inc. 70.67, A & S Hardware 19.96, Ameripride Services Inc. 432.43, Colonial Research 387.96, Marshall & Swift/Boeckh, LLC 1,129.95, Dave Hahler Automotive 93.34, Scantron Corporation 34.99, SD Sheriff’s Association 10.75, Truenorth Steel 1,191.62, Valley Office Products 9.79,

UTILITIES: Century Link 376.11, City of Watertown 4,957.90, Dependable Sanitation 136.50, Northwestern Energy 512.14, OtterTail Power Co. 7.35, Venture Communication Inc. 264.69, Verizon Wireless 255.11, Windstream 10.73,

PER DIEM: Jodi Berger 26.29, Kevin Bohn 123.30, Dan Grode 24.62, Karli Zimmerman 46.49, Paul McCarlson 22.86, Jennifer Moos 63.02, Connie Wagner 30.65,

REPAIRS: Butler Machinery 243.53, Kevin’s Service 153.36, Northland Auto 216.10, Power Plan 367.16,

MANUAL CHECKS: SD Dept. of Revenue 100,162.73, First Bank & Trust 565.52, Xerox Corp 188.26, Avera St. Luke’s 699.50.

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of May 1, 2017.  Total amount of deposits in bank 371,884.73; Total amount of actual cash 3,590.17; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 451,173.77. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days: CD’S 590,000.00; IMMA 7,440,829.52; Postage 478.68; Register of Deeds 85.00; Credit cards 906.68 for a total of $8,858,948.55.  Cash Balances: General Fund 3,423,801.99, Highway 2,219,149.70, E911 28,978.28, OEM 9,154.82, Domestic Abuse 509.00, 24/7 Fund 13,319.70, M & P Fund 22,064.37, 700 Accounts 3,145,690.90, equals 8,862,668.76.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of April 2017. Births (9) and Deaths (7) 240.00; Marriages (2) 80.00; Transfer fees 3,600.50; Recordings 2,953.00; Copies 351.35; Sales Tax .09 for a total of 7,224.94.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of April 2017: Accident Reports 0, Phone cards 120.00, Phone Commission 102.75, Fees 824.02, Finger Prints 30.00, Juvenile Care 0, Misc. Income 5.00, PBT’s 251.00, Pistol Permits 80.00, Prisoners-Out of County 0, UA Fees 0, for a total of 1,412.77.

PLANNING/ZONING: Moved by Tobin, seconded by Hesla to recess the regular session at 9:15 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:31 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plats: 1) Lot 1 Heley Addition in E1/2NE (8 124 53). 2) Lesnar’s Conservation Easement Tract 1 (4 123 55). 3) Kulesa Lots in Lot 4 & Lot 1 (12 & 13 124 54). 4) Grainery Addition in the SE (9 123 56). 5) Herr’s Conservation Easement Tract 1A & 2A (23 120 58). 6) White Dog Subdivision in the NW (19 123 54). Motion carried.

NEW HIRE: Moved by Walters, seconded by Hesla to hire Tanya Nilson at $16.00/hour as of June 5, 2017 with benefits as Deputy Register of Deeds. Motion carried.

RECESS: Chairman Tompkins declared a recess at 10:00 AM. Chairman Tompkins reconvened the regular session at 10:09 AM.

OEM UPDATE: OEM Director Bryan Anderson gave an update on the OEM office. Anderson informed the commission of meetings and trainings that he has been attending. Moved by Walters, seconded by James to renew the motion to have service and repairs done as needed to the Dodge Durango and use for OEM purposes. Motion carried.

EQUIPMENT: Moved by James, seconded by Tobin to approve buying a Landpride ditch mower from Northside Implement in the amount of $14,550.00 for the Highway Department. Motion carried.

ASPHALT COUNTY RD #1: Moved by Walters, seconded by Hesla to approve to asphalt pave the additional 3 miles on County Rd. #1 on existing bid from Bituminous pavement. Motion carried.

ROW OCCUPANCY: Moved by Hesla, seconded by Tobin to approve the Right of Way occupancy on County Rd #7 for Neil Zochert. Motion carried.

PAY INCREASE: Highway Supt. Braaten reported Bill Dylla has met his one year of employment and recommended a pay increase. Moved by James, seconded by Tobin as of May 28, 2017 to increase the wage to $17.98. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by James to approve travel expenses for the Auditor’s office for budget workshop in Pierre June 28, 2017. Travel expenses also approved for Deputy Marx to attend retirement workshop in Watertown May 31, 2017. Motion carried.

ADJOURNMENT: Moved by James, seconded by Tobin to adjourn until 9:00 AM, Tuesday June 13, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Karli Zimmerman

Day County Deputy Auditor

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

May 9, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday May 9, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Tobin, Hesla and Walters. Others: Ray Erku-R&F, Robert Dueree, Joe Huffman and Eric Worthington.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: States Attorney Smeins

PUBLIC COMMENTS: None.

MINUTES:  Moved by Hesla, seconded by Tobin to approve the minutes for April 25, 2017 regular commission meeting. Motion carried.

Moved by Walters, seconded by Tobin to approve the Equalization minutes for April 11 and April 25, 2017. Motion carried.

PAYROLL: Moved by Tobin, seconded by James to approve and authorize the chairman to sign the payroll period ending April 29, 2017. Motion carried.  

Auditor’s Office 4,481.04; Treasurer’s Office 4,412.49; Register of Deeds 3,178.41; State’s Attorney 1,916.00; Sheriff’s Office 6,100.00; Jailors 4,889.80; Assessor’s Office 4,104.89; Commissioners 2,706.92; Home Health 289.00; WIC 391.00; Veteran’s Service 1,588.00; Maintenance 2,057.31; Extension 756.00; Welfare 68.56; Drainage 98.08; Planning & Zoning 278.05; OEM 68.00; Weed 448.15; Highway 15,644.16; Social Security 3,249.77; Medicare 760.02; Life Insurance 216.30; SD Retirement 2,434.30 for a total of 60,136.25.

            CLAIMS:  Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Christensen Ambulance 3,958.33, Dakota Data Shred 578.69, Delaney Nielsen & Sannes 2,916.67, ESRI 400.00, Evident Crime Scene Products 66.00, FedEx 12.84, Green, Roby, Oviatt, Cummings 2,132.00, Lincoln County Treasurer 269.40, Microfilm Imaging Systems Inc. 55.00, Sanford Health 1,996.51, Satellite Tracking of People 97.50, SDACO M & P Fund 226.00, Webster Tire Inc. 659.95, Xerox Corp. 21.95,

SUPPLIES: A&B Business Inc. 383.72, A & S Hardware 377.79, Ameripride Services Inc. 218.77, Cornwell Drug 1,384.28, CWD 989.75, Day County Treasurer 478.68, Day County TV & Appliance 419.00, Dollar General 13.00, Mid-American Research 234.64 Mikes Jack & Jill 681.45, Shopko 45.15, Sioux Valley Cooperative 9,240.74, Snaza Implement LLC 55.42, Truenorth Steel 1,243.38, Valley Office Products 650.48, Webster Lumber & Home Center 115.78,

REPAIRS: Dave Hahler Automotive 45.45, Johnson Lumber 32.28, Sturdevant’s 549.12, Twin Valley Tire 4,967.04, Watertown Truck & Trailer Inc. 185.32,

UTILITIES: City of Webster 209.12, ITC 1,232.69, James Valley Telecommunication 139.40, Midcontinent Communications 260.58, Northwestern Energy 2,521.79, RC Communications Inc. 50.00,

DONATIONS: : Agricultural & Biosystems 2,000.00,

PER DIEM: Deadwood Lodge 182.00, Frank James 104.40, Rick Tobin 41.40,

BUILDING MAINTENANCE: Vogl’s Carpet 6,272.74,

PUBLICATIONS: Reporter and Farmer 1,168.04, Watertown Public Opinion 146.76, Waubay Clipper 1,084,

MANUAL CHECKS: Day Co Treasurer 667.90.

EXTENSION OFFICE: Moved by James, seconded by Hesla to approve Laura Kuecker to work Fridays as necessary in July and August. Motion carried. Moved by Tobin, seconded by Walters to approve travel request for staff training May 10, 2017 in Aberdeen, State Horse Show July 17-20, 2017 and State Fair August 29-September 4, 2017. Motion carried.

PHONE SYSTEM PROPOSAL: Moved by James, seconded by Walters to approve to budget for a new phone system in calendar year 2018. Motion carried.

GROW SD: Katie Rasmus from GROW SD presented yearly reports. She also discussed programs that were available at GROW SD and gave a company update.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter Executive Session at 9:37 AM for personnel matters as per SDCL 1-25-2. Motion carried.  Chairman Tompkins reconvened the regular session at 9:54 AM.

WEED BOARD: Moved by Hesla, seconded by Walters to recess and convene as a Weed Board at 9:55 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 10:00 AM. Next Weed Board meeting will be Tuesday July 15, 2017.

ASPHALT OVERLAY BID OPENING: The following bids were received for the Co. Rd. #1 Project: Lien Transportation $941,220.30, Bituminous Paving $546,031.00, Duinick Bros 607,832.40 and Jenson Rock and Sand $741,761.37. Moved by Walters, seconded by Hesla to award Bituminous Paving the low bid. Motion carried. All bids are on file in the Auditor’s office and the Highway Department.

CASH TRANSFER: Moved by Walters, seconded by Hesla to transfer $820,000.00 from General Fund to Highway Fund as budgeted for the 2017 budget. Motion carried.

SURPLUS PROPERTY: A request has been made by landowners in Troy Township to declare as surplus a temporary county road in Sections 23 and 14. The County Highway Superintendent agreed that the right-of-way is no longer needed and would require substantial sums of money to clean up spoil piles and restore the road to a right-of-way that was never completed. State’s Attorney Danny R. Smeins recommended that the County declare the property as surplus and reconvey to former owners the right-of-way in exchange for a full release of liability for clean-up and removal of what may be left on the minimal grade that was placed on the right-of-way. This would also be consistent with the agreement at the time of acquisition. In addition, the County has never vacated the pre-existing right-of-way. It was moved by James, seconded by Tobin to declare the temporary right-of-way as surplus property and State’s Attorney Danny R. Smeins is authorized to draw up an agreement for approval by County and landowners. Motion was carried on a voice vote.

JOINT WORK AGREEMENT: Moved by Walters, seconded by Tobin to approve the joint work agreement between Day, Marshall & Roberts Counties. Motion carried.

RESERVE LEVY RESOLUTION: Moved by Hesla, seconded by Walters to approve the Highway Road & Bridge Reserve Levy Resolution. Day County levied the amounts of .203 in the year 2016 and .169 in the year 2017 for HBR. This new Highway Road and Bridge Reserve Levy will replace the old Reserve Levy with less restrictions.  Motion carried.

RESOLUTION #2017-05

WHEREAS, the board of County Commissioners of Day County, South Dakota, deems it in the best interests of the public and of Day County, South Dakota, to levy an annual tax as a reserve fund to be accumulated and used for the purpose of maintaining, repairing, constructing, and reconstructing roads and bridges as follows, all pursuant to authorization as a contained in SDCL 10-12-13:

NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Day County, South Dakota, that a base property tax in the amount of 90 cents per thousand dollars of taxable valuation is hereby imposed in Day County, South Dakota, beginning with calendar year 2017 which are payable in calendar year 2018. This amount can increase each year with the application of the growth and index factor pursuant to SDCL 10-13-35. The proceeds of said levy shall be placed in a special fund to be known as the County Highway and Bridge Reserve Fund.

AND BE IT FURTHER RESOLVED that moneys in said special fund may only be expended for the laying out, marking, maintain, constructing, and reconstructing roads, and maintaining, constructing, and reconstructing bridges, under the jurisdiction of Board of County Commissioners.

This decision may be referred to a vote of the people upon a petition signed by at least five percent of the registered voters in the district and filed with the governing body within twenty days of the first publication of this decision.

Unless this action is referred to a vote of the people and reversed by such a vote, this resolution authorizes the county auditor to spread a levy to raise tax dollars in the above stated amount, allowing for percentage increases from inflation and new construction in subsequent years.

The forgoing resolution was moved for adoption by Commissioner Helsa, seconded by Commissioner Walters, and upon roll call, all voted aye, whereupon the Chairman of Day County Commissioners declared the resolution to be duly passed and adopted.

 

 

Dated at Webster, South Dakota, this 9th day of May, 2017.

By the Board of County Commissioners:

James Tompkins, Chairman

Chuck Hesla

Linda M.  Walters

Richard L. Tobin

Frank James

 

James Tompkins

Chairman, Day County Board of Commissioners

Day County, South Dakota

 

ATTEST:

 

Karli Zimmerman

Deputy Auditor

Day County, South Dakota

 

 DEPUTY TRAINING: Moved by Walters, seconded by Tobin to approve Deputy Schreur to attend the Criminal Investigation course in Pierre May 15-19th. Motion carried.

MALT BEVERAGE LICENSE: Moved by Walters, seconded by Hesla to approve renewing and authorize the chairman to sign the Retail On-Off Malt Beverage License Application for Bitter Lake Lodge, Buster’s, Clausen’s, Dale’s Service, Fisherman’s Village, L&L Bowling Center, Pickerel Lake Lodge, Pickerel Lake Corner and Sandy Beach Resort. Motion carried.

OEM DIRECTOR APPOINTED: Moved by Walters, seconded by Hesla to hire Bryan Anderson as the new OEM Director at $15.00/hour, 20 hrs/week and no benefits. Motion carried.

ADJOURNMENT: Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday May 23, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Karli Zimmerman

Day County Deputy Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

April 11, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday April 11, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Tobin, Hesla and Walters. Others: Ray Erku-R&F and Duane Hemmah.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Department of Revenue, SD Public Assurance Alliance and Greg Lewandowski.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tobin, seconded by James to approve the minutes for March 28, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending March 18, 2017. Motion carried.  

Auditor’s Office 4,481.04; Treasurer’s Office 4,275.36; Register of Deeds 3,178.40; State’s Attorney 1,916.00; Sheriff’s Office 6,100.00; Jailors 4,501.80; Assessor’s Office 4,132.10; Commissioners 2,706.92; Home Health 382.50; WIC 267.75; Veteran’s Service 440.00; Maintenance 2,093.78; Extension 756.01; Welfare 68.56; Drainage 98.08; Planning & Zoning 252.34; Weed 708.15; Highway 16,687.82; Social Security 3,223.15; Medicare 753.80; Life Insurance 223.93; SD Retirement 2,508.37 for a total of 59,755.86.

            CLAIMS:  Moved by Tobin, seconded by Walters to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Bullert Automotive LLC 100.00, Century Business Products 80.17, Christensen Ambulance 3,958.33, Delaney Nielsen & Sannes 2,916.67, Houston Engineering, Inc 4,530.25, L.G. Everist 7,732.25, Mayo Clinic 392.33, Microfilm Imaging Systems Inc. 55.00, Steve Rhody 200.00, Sanford Health 1,302.00, Satellite Tracking of People 100.75, SDACC-CLERP 1,975.65, SDACO M & P Fund 294.00, SD ASSOC of County Commissioners 636.00 Xerox Corp. 21.95,

SUPPLIES: 3-D Specialties Inc. 982.20, A&B Business Inc. 641.59, A & S Hardware 265.75, Ameripride Services Inc. 654.59, Butler Machinery 1,631.98, Colonial Research 148.37, CWD 572.59, Day County Treasurer 146.12, Dollar General 22.85, Equipment Blades Inc. 1,568.00, Evident Crime Scene Products 141.80, Farm & Home Publishers 2,450.00, First Bank & Trust 261.10, Johnson Lumber 71.51, Lexisnexis Matthew bender & Co 49.44, Mike’s Jack & Jill 454.11, Newman Traffic Signs 366.31, Northstar Mechanical Inc. 15.36, Shopko 92.91, Sioux Valley Cooperative 12,726.33, Snaza Implement LLC 460.17, Team Laboratory 700.00, Valley Office Products 190.59,

REPAIRS: Light and Siren 331.00, Northland Auto Center Inc. 892.59, Power Plan 6,156.78, Sheehan Mack Sales 675.03, Sturdevant’s 896.62, Twin Valley Tire 873.88, Watertown Truck & Trailer Inc. 738.58, Webster Tire Inc. 79.90,

UTILITIES: City of Webster 170.00, ITC 1,234.86, James Valley Telecommunication 139.40, Midcontinent Communications 260.58, Northwestern Energy 2,893.12, RC Communications Inc. 50.00, Reliance Telephone Inc. 400.00,

PER DIEM: Best Western Ramkota Hotel 351.96, Crossroads Inn 829.90, Frank James 88.46, Paul McCarlson 22.86, Ramkota Inn 692.93, Rick Tobin 41.40, Jim Tompkins 57.60,

REGISTRATIONS: SDACO- SD Association of County 525.00,

PUBLICATIONS: Aberdeen American News 798.00, Reporter and Farmer 402.63, Waubay Clipper 780.85,

DONATIONS: Andover Senior Center 405.00, Bristol Senior Center 2,160.00, Safe Harbor 110.00, Waubay Senior Citizens, 855.00, Webster Golden Age Club 1,080.00,

BUILDING MAINTANCE: Andro Rentals, LLC. 375.00.

MANUAL CHECKS: Day Co Treasurer 37.47, US Records Midwest LLC 4,843.47, Marc Sikkink 587.08.

NEW HIRE: Moved by James, seconded by Walters to hire Tarah Kroll as a part time jailor/dispatcher at $12.00/hr start date April 12. Motion carried.

TRAVEL REQUEST: Moved by James, seconded by Tobin to approve Sheriff Hillestad who attended a meeting in Pierre April 9th &10th. Motion carried. Moved by Walters, seconded by Hesla for Sheriff Hillestad to attend the Sheriff’s Association Conference in Deadwood April 17-21. Motion carried.

COUNTY HEALTH NURSE: Moved by James, seconded by Walters to approve travel for Marla Wicklund-Storlien for Regional meeting in Watertown June 22, and for Statewide Public Health Conference in Pierre July 18-20th. Motion carried. Nurse Aadland also gave quarterly report and updates for the nurse’s office.

ROAD HAUL AGREEMENT: Moved by James, seconded by Hesla to approve an amendment to the Road Haul Agreement for BSSE. Motion carried. BSSE will gravel some of County Rd #22 for compensation.

            EQUIPMENT PURCHASE: Moved by Hesla, seconded by James to approve Hwy Supt Braaten to purchase a Walk n’ Roll Packer/Roller. Motion carried.

BID LETTING: Moved by James, seconded by Hesla to approve Bid Letting for Asphalt Overlay on County Rd #1 north of US 12. Bid letting will be held May 9th at 10:00 AM.  Motion carried.

RETIRMENT: Moved by Tobin, seconded by James to regretfully accept Barry Smith’s retirement/resignation as of June 22, 2017. Motion carried.

ADVERTISE NEW HIRE: Moved by Walters, seconded by James to approve Hwy Supt. Braaten to advertise for a full or part time Motor Grader Operator. Motion carried.

TRAVEL REQUEST: Moved by Tobin, seconded by James to approve travel for Selma Howe to attend a D-Ware conference in Chamberlain, June 21st & 22nd. Motion carried.

ROAD OIL & HOT MIX BID OPENING: Bids received for Road Oil were Flint Hills Resources and Jebro, Inc. Moved by Hesla, seconded by James, per Supt. Braaten’s recommendation, to accept Jebro, Inc. Motion carried. Bids received for Hot Mix were Lien Transportation Company at $55/ton and Bituminous Paving Inc. at $59/ton. Moved by Tobin, seconded by James, per Supt. Braaten’s recommendation, to accept both bids based on availability and location to project.  Motion carried.

All bids are on file in the Highway Department and Auditor’s office.

ABATEMENT: Auditor Fosheim presented an abatement for Commission approval.

ABATEMENT #2013-1300: Moved by Walters, seconded by James to abate $5,853.96 on parcel #78.26.0030 for Webster Housing and Redevelopment Commission due to payment In Lieu of Taxes. Motion carried.                       

OEM: Auditor Fosheim gave an update on the OEM position. One application has been submitted as of today. All OEM questions and concerns can be directed to the Sheriff’s office for now.

2018 BUDGET: Auditor Fosheim asked for input for health insurance benefits and wage increase for 2018 budget planning. Will be further discussed at future meetings.

DEPENDABLE SANITATION: Moved by Walters, seconded by Tobin to approve Chairman Tompkins signature on the Permit Renewal for Dependable Sanitation. Motion carried.

RECESS: Chairman Tompkins declared a recess at 10:20AM. Chairman Tompkins reconvened into Equalization Board at 10:25 AM.

RECESS: Chairman Tompkins declared a recess at 11:04AM from Equalization to reconvene regular session.

 

ADJOURNMENT: Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday April 25, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

March 28, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday March 28, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters by phone. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Spink County Auditor, SD Dept. of Health, States Attorney Smeins, SD Dept. of Revenue, Watertown 9-1-1 Center, Reporter and Farmer, and SD Governor Daugaard.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tobin, seconded by James to approve the minutes for March 14th, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the payroll period ending March 4, 2017. Motion carried.  

Auditor’s Office 4,463.90; Treasurer’s Office 4,247.94; Register of Deeds 3,178.40; State’s Attorney 1,916.00; Sheriff’s Office 6,376.00; Jailors 5,072.90; Assessor’s Office 4,134.68; Commissioners 2,706.92; Home Health 229.50; WIC 144.50; Veteran’s Service 1,604.00; Maintenance 2,247.11; Extension 642.60; Welfare 68.56; Drainage 98.08; Planning & Zoning 252.34; OEM 221.00, Weed 1,060.14; Highway 17,229.55; Social Security 3,354.93; Medicare 784.63; Life Insurance 17,396.37, SD Retirement 2,558.14 for a total of 79,988.19.

            CLAIMS: Moved by James, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Bratland Law 3,101.40, City of Watertown 4,503.09, Law Office of Danny R. Smeins 3,812.20, Scott Kuck 1,381.70, Tyler Technologies Inc. 2,722.73,

SUPPLIES: A&B Business Inc. 353.22, Ameripride Services Inc. 529.59, Kevin Bohn 22.45, Colonial Research 239.52, Delaney Nielsen & Sannes 117.36, Evident Crime Scene Products 242.50, Larson Engraving 66.50, Law Enforcement Systems 105.00, McLeod’s 67.06, Menards 69.58, Mid- American Research 216.33, Myrons Welding 120.60, Office Peeps Inc. 22.30, Sportsman’s Cove 33.98, Valley Office Products 399.01,

DUES: SDACES 60.00,

REGISTRATIONS: SD ASSOC Of County Commissioners 100.00,

UTILITIES: Dependable Sanitation 136.50, Northwestern Energy 112.85, OtterTail Power Co. 31.68, Venture Communication Inc. 264.69,

PER DIEM: Jim Tompkins 227.36,

MANUAL CHECKS: Century Link 376.11, SDSU-SDLTAP 125.00, US POST OFFICE 892.50.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of March 1, 2017. Total amount of deposits in bank 115,929.18; Total amount of actual cash 1,341.01; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 17,639.80. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days: CD’S 590,000.00; IMMA 4,192,683.62; Postage 141.63; Register of Deeds 85.00; Credit cards 141.00 for a total of $4,917,961.24.  Cash Balances: General Fund 2,184,217.41, Highway 2,217,323.36, E911 27,976.74, OEM 9,814.72, Domestic Abuse 419.00, 24/7 Fund 12,686.70, M & P Fund 23,612.84, 700 Accounts 441,825.47, equals 4,917,876.24.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of February 2017. Births (13) and Deaths (49) 930.00; Marriages (1) 40.00; Transfer fees 1,243.50; Recordings 3,020.00; Copies 298.90; Sales Tax .83 for a total of 5,533.23.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of February 2017: Accident Reports 16.00, Phone cards 100.00, Phone Commission 304.61, Fees 879.34, Finger Prints 20.00, Dispatch Services 9,500.00, Misc. Income 176.48, PBT’s 337.00, Pistol Permits 104.00, UA Fees 90.00, Work Release 120.00, for a total of 11,647.43.

TRAVEL REQUEST: Moved by James, seconded by Hesla to approve travel expense for the DOE Office staff to attend Assessors Conference May 30- June 2 in Brookings and Assessors School October 16-20 in Pierre. Motion carried.

PLANNING/ZONING: Moved by Hesla, seconded by Tobin to recess the regular session at 9:08 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:56 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Hesla, seconded by James to approve the following plat: 1) NRCS Conservation Easement Parcel 2 in Government Lot 3- 31 121 57. Motion carried.

RECESS: Chairman Tompkins declared a recess 9:57AM. Chairman reconvened the regular session at 10:03AM.

ROAD MACHINERY BID OPENING: Bids received for Road Machinery: Clausen Const., Hanlon Brothers, Kevin Bourdon, Deutsch Excavating, Fred Ludwig Trucking, H.F. Jacobs & Son Const., Lien Transportation, Webster Scale Inc., Opitz Gravel, Kriech Construction, Skeide Graveling, and Jeff Argo Excavating. Moved by Hesla, seconded by James to accept all bids based on availability and location to project.  Motion carried.

All bids are on file in the Highway Department and Auditor’s office.

PAY INCREASE: Moved by James, seconded by Tobin to increase wages (six month wage increase) for Matt Halbkat from $17.00 to $17.50 effective April 2, 2017. Motion carried.

WEED BOARD: Moved by Tobin, seconded by James to recess and convene as a Weed Board at 10:14 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 10:24 AM. Next Weed Board meeting will be Tuesday May 9th, 2017.

WETLAND MITIGATION: Don Weigel discussed hiring Clark Engineering to finish delineation and permitting for wetland mitigation on County Rd. #1. Moved by James, seconded by Hesla to approve Clark Engineering to finish delineation and permitting for wetland mitigation on County Rd. #1. Motion carried.

BIDDING GRADE RAISE: Moved by Hesla, seconded by Tobin to approve to Bid Grade Raise’s on County RD #11 and County Rd #30. Bid letting will be held April 25th, 2017 at 10:30 AM. Motion carried.

EASMENTS: Moved by James, seconded by Tobin to approve two easements for grade raises. Motion carried.

AMBULANCE: Mark and Renae Christensen presented the 2016 Cost Report.

            ROD APPOINTMENT: Moved by Walters, seconded by James to appoint Jodi Berger as Register of Deeds effective July 1, 2017 due to the resignation of Janet Coyne. Motion carried.

ADVERTISE FOR NEW HIRE: Moved by James, seconded by Hesla to approve ROD office to advertise for a full time deputy. Motion carried.

EXECUTIVE SESSION: Moved by James, seconded by Walters to enter into Executive Session at 11:40 AM for personnel matters as per SDCL 1-25-2. Motion carried.  Chairman Tompkins reconvened the regular session at 11:48 AM. Moved by James, seconded by Walters to pay Jodi Berger for the balance of her vacation hours as of June 30, 2017 and to allow her sick leave balance as of June 30, 2017 to be donated to the sick leave bank. Motion carried.

ABATEMENTS: Auditor Fosheim presented abatements for Commission approval.

ABATEMENT #2017-29: Moved by James, seconded by Tobin to abate $12,608.52 on parcel #78.10.1014 for Webster Housing and Redevelopment Commission due to payment In Lieu of Taxes. Motion carried.

LILY TOWN/ STATUS OF TRANSFER OF FUNDS: Discussion on the Town of Lily. Will talk with Department of Revenue and Lily’s Attorney to see the next steps of action.

COMMISSIONER MEETING DATES: The commissioners discussed the dates for future meetings. They will meet June 13 & 27 and July 11 & 25, 2017.

ADJOURNMENT: Moved by Hesla, seconded by Walters to adjourn until 9:00 AM, Tuesday April 11, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

March 14, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday March 14, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Tobin, and Hesla by phone. Absent: Walters. Others: Ray Erku-R&F and Duane Hemmah.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: City of Webster and Mereen Johnson.

 PUBLIC COMMENTS: None.

MINUTES:  Moved by Tobin, seconded by James to approve the minutes for February 21, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by James, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending February 18, 2017. Motion carried.  

Auditor’s Office 4,306.90; Treasurer’s Office 4,001.12; Register of Deeds 3,178.40; State’s Attorney 1,916.00; Sheriff’s Office 6,100.00; Jailors 4,665.80; Assessor’s Office 4,118.51; Commissioners 2,706.92; Home Health 471.75; WIC 340.00; Veteran’s Service 1,548.00; Maintenance 2,119.36; Extension 756.01; Welfare 13.37; Drainage 98.08; Planning & Zoning 265.20; OEM 272.00; Weed 578.16; Highway 16,660.85; Social Security 3,244.68; Medicare 758.83; Health Insurance 17,396.37; SD Retirement 2,486.93 for a total of 78,003.24.

            CLAIMS: Moved by Tompkins, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: A-1 Computer Solutions 39.99, Bratland Law 719.60, Brown County Sheriff 50.00, Century Business Products 207.77, Christensen Ambulance 3,958.33, Crimestar Corporation 900.00, Delaney Nielsen & Sannes 2,916.67, Dylan Collins 121.32, Green, Roby, Oviatt, Cummings 2,477.40, Microfilm Imaging Systems Inc. 55.00, Sanford Health 1,055.67, Satellite Tracking of People 42.25, SD Dept. of Transportation 428.50, SDACO M & P Fund 236.00, Xerox Corp. 126.52,

SUPPLIES: A&B Business Inc. 42.48, A & S Hardware 406.96, All Flags LLC 74.52, American Signal Corp. 171.00, Ameripride Services Inc. 727.78, Cornwell Drug 1,502.74, CWD 352.06, Day County Treasurer 141.63, Day County TV & Appliance 869.00, Dollar General 38.75, First Bank & Trust 761.72, JCL Solutions 217.33, Johnson Lumber 105.88, MACS 53.46, Mayo Clinic 751.99, McLeod’s 117.59, Menard’s 104.37, Mike’s Jack & Jill 364.22, Newman Traffic Signs 525.00, Northstar Mechanical Inc. 116.46, Office Peeps Inc. 603.00, Pheasant Country Express Inc. 1,783.74, Dari Schlotte 67.06, Shopko 64.94, Sioux Valley Cooperative 1,051.95, Snaza Implement LLC 529.75, Valley Office Products 1,200.61, Webster Lumber & Home Center 32.40,

REPAIRS: Crawford Trucks & Equip 77.28, Dave Hahler Automotive 107.45, Northland Auto Center Inc. 545.81, Overhead Door Comp of SF 1,290.31, Sturdevant’s Auto Repair 1,079.52, Twin Valley Tire 16,274.05, Watertown Truck & Trailer Inc. 747.52,

UTILITIES: Century Link 376.11, City of Webster 257.75, Dependable Sanitation 136.50, ITC 1,308.96, James Valley Telecommunication 139.40, Midcontinent Communications 247.93, Northwestern Energy 3,973.79, RC Communications Inc. 50.00, Verizon Wireless 254.78,Windstream 8.93,

PER DIEM: Daniel Grode 49.24, Hoberg Loren 13.32, Frank James 39.60, Laura Kuecker 12.79, Paul McCarlson 143.68, Jennifer Ringkob 96.24, Rick Tobin 41.40,

INSURANCE: Louise Baumgarn 2,000,

ELECTIONS: Election System & Software 2,859.00,

DUES: SD ASS’N of Co. Weed & Pest 150.00,

REGISTRATIONS: SDAE4-HP 50.00,

EQUIPMENT: Sheehan Mack Sales 493.73,

PUBLICATIONS: Reporter and Farmer 1,183.04, Waubay Clipper 1,410.67.

MANUAL CHECKS: Day Co Treasurer 75.42, SD DEPT of Rev 112,622.05.

RESIGNATION: Moved by Tobin, seconded by James to regretfully accept a letter of resignation from Register of Deeds Janet Coyne effective July 1, 2017. Motion carried.

EXECUTIVE SESSION: Moved by James, seconded by Tompkins to enter into Executive Session at 9:06 AM for personnel matters as per SDCL1-25-2. Motion carried. Chairman Tompkins reconvened the regular session at 9:14 AM.

ERGONOMICS: Jennifer Nelson from TLC Physical Therapy presented information about ergonomics in the offices. Moved by Tompkins, seconded James to allow TLC to assess any office that would be interested. Motion carried.

            TRAVEL REQUEST: Moved by James, seconded by Tobin to approve travel expenses for the Hwy. Supt. for a workshop in Pierre, March 15, 2017. Motion carried. Moved by Tompkins, seconded by Tobin to approve travel expenses for the Hwy. Supt. for an Asphalt Conference in Pierre, April 5 & 6, 2017. Motion carried.

WETLAND MITIGATION: Moved by James, seconded by Tobin to deny Ducks Unlimited Proposal for County #1 Wetland Mitigation. Motion carried.

ADVERTISE FOR BIDS: Moved by Tobin, seconded by James to authorize Hwy. Supt. to advertise for sealed bids on road oil and hot mix. Bid opening April 11, 2017 at 10:00 AM. Motion carried.

BUTLER BRIDGE REINSPECTION: Moved by James, seconded by Tobin to approve Butler Bridge Reinspection Program Resolution. Motion carried.

RESOLUTION 2017-04

WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.

THEREFORE, Day County is desirous of participating in the Bridge Inspection Program using Bridge Replacement Funds.

The County requests SDDOT to hire Clark Engineering for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County 20% of the cost. The County will be responsible for the required 20% matching funds.

 

Dated this 14 day of March, 2017, at Webster, South Dakota.

 

Board of County Commissioners

Of Day County

ATTEST:

Bonnie Fosheim                                                                      James Tompkins

County Auditor                                                                      Chairman of the Board

 

Recess: Chairman Tompkins declared a recess at 9:48 AM. Chairman Tompkins reconvened the regular session at 9:54 AM.

            4-H UPDATE: Auditor Fosheim presented a 4-H update report from Jennifer Ringkob.

TRAVEL REQUEST: Moved by Tobin, seconded by James to approve travel expenses for Jennifer Ringkob for a meeting in Chamberlain on March 21-23, 2017. Motion carried.

COMPUTER TECHNOLOGY: Jon Pierson from Harland Technology presented a proposal for IT support and computer updates on our current computer system. Moved by James, seconded by Tobin to approve the proposal for IT support and computer updates. Motion carried.

VETERANS SERVICE OFFICE: Auditor Fosheim presented a handout from the Department of Veterans Affairs with their South Dakota State summary information.

OEM: Discussion on the County Durango. Moved by James, seconded by Tompkins to allow OEM Director Kevin Bohn to have service and repairs done as needed to Durango and use for OEM purposes. Motion carried.

POLICE DEPT. LEASE: State’s Attorney Smeins will draft a lease for Police Department.

ADVERTISE OEM/911 POSITION: Moved by James, seconded by Tobin to advertise for the OEM/911 position. Motion carried.

CLARK ENGINEERING: Discussion on problems with city lagoon, no solution finalized.

EXECUTIVE SESSION: Moved by James, seconded by Tompkins to enter into Executive Session at 11:15 AM for legal matters as per SDCL 1-25-2. Motion carried.  Chairman Tompkins reconvened the regular session at 11:35 AM.

ADJOURNMENT: Moved by James, seconded by Tompkins to adjourn until 9:00 AM, Tuesday March 28, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

February 21, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday February 21, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: None

 PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Tobin to approve the minutes for February 7, 2017 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of February 1, 2017. Total amount of deposits in bank 83,773.74; Total amount of actual cash 1,979.85; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 40,690.17. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days: CD’S 590,000.00; IMMA 4,488,423.22; Postage 28.98; Register of Deeds 85.00; Credit cards 2,268.90 for a total of $5,207,249.86.  Cash Balances: General Fund 2,299,813.47, Highway 2,287,551.59, E911 27,515.59, OEM 10,689.84, Domestic Abuse 369.00, 24/7 Fund 12,836.70, M & P Fund 23,225.84, 700 Accounts 194,107.76, equals 4,856,109.79.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of January 2017. Births (10) and Deaths (27) 555.00; Marriages (0); Transfer fees 4,834.50; Recordings 3,395.00; Copies 408.95; Sales Tax .32 for a total of 9,193.77.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of January 2017: Accident Reports 20.00, Phone cards 420.00, Phone Commission 246.00, Fees 920.58, Finger Prints 220.00, PBT’s 330.00, Pistol Permits 116.00, Prisoners-Out of Co. 1,750.00, UA Fees 60.00, work release 90.00, for a total of 4,172.58.

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll period ending February 4, 2017. Motion carried.  

Auditor’s Office 4,384.03; Treasurer’s Office 4,275.36; Register of Deeds 3,178.40; State’s Attorney 1,916.00; Sheriff’s Office 6,178.75; Jailors 4,914.00; Assessor’s Office 4,150.25; Commissioners 2,706.92; Home Health 476.00; WIC 323.00; Veteran’s Service 1,476.00; Maintenance 2,057.31; Extension 1,145.82; Welfare 81.93; Drainage 98.08; Planning & Zoning 235.20; OEM 408.00, Weed 706.70; Highway 16,834.42; Social Security 3,378.13; Medicare 790.02; Life Insurance 223.93, SD Retirement 2,554.17 for a total of 62,492.42.

            CLAIMS: Moved by James, seconded by Hesla to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Business Products 126.18, City of Watertown 4,150.32, Houston Engineering, Inc. 1,469.00, Lacroix Law Office 240.13, Law Office of Danny Smeins 3,805.21, Medtox Laboratories Inc. 158.84, Sanford Health 1,405.15, Tammy Stolle Court Reporting 339.10,

SUPPLIES: A&B Business Inc. 316.39, Ameripride Services Inc. 488.48, Kevin Bohn 20.70, Brock White Co. LLC 23,212.18, Cornwell Drug 1,560.78, Ernest Gronke Jr. 50.00, Intoximeters 480.00, Lyle Signs Inc. 264.09, McLeod’s 152.14, Mid-American Research 128.41, Pheasant Country Express Inc. 1,681.21, Phoenix Supply 66.49, SD State 4-H Office 247.50, Sioux Valley Coop. 10,079.35, Stern Oil Co. 1,254.26, Valley Office Products 153.29,

REPAIRS: Brian’s Glass & Door Inc. 51.68, Butler Machinery 18,553.61, Crawford Trucks & Equip. 596.37, Dave Hahler Automotive 45.45, Equipment Blades 128.00, Michael Todd 296.25,

UTILITIES: Northwestern Energy 4,528.05, OtterTail Power Co. 55.36, PAETEC 9.47, Venture Communication Inc. 264.69, Verizon wireless 254.78,

PER DIEM: Jennifer Moos 52.20, Jennifer Ringkob 191.01,

DONATION: Center for Independence 720.00.

MANUAL CHECKS: Day County Treasurer 813.87, SD Dept. of Revenue 123,464.98, Microfilm Imaging 15.00, Avera St. Lukes 699.50.

FLOORING: Based on the recommendation from Treasurer Wagner and Darrel Waddle, moved by Walters, seconded by Tobin to purchase new carpet for the Treasurer’s office from Vogl’s Carpet. Motion carried.

PLANNING/ZONING: Moved by Walters, seconded by James to recess the regular session at 9:12 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:45 AM.

WEED BOARD: Moved by Walters, seconded by Hesla to recess and convene as a Weed Board at 9:46 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 9:52 AM. Next Weed Board meeting will be Tuesday March 28, 2017.

RECESS: Chairman Tompkins declared a recess at 9:52 AM. Chairman Tompkins reconvened the regular session at 9:59 AM.

HIGHWAY DEPT. Hwy. Supt. Braaten presented some correspondence about the Wetlands Mitigation Needs. He also reported that the Hwy Dept. is working on putting load limits signs up.

CULVERT BIDS: Moved by Walters, seconded by Tobin to approve the culvert bid from True North Steel through Beadle County. Motion carried.

ADVERTISE FOR BIDS: Moved by Hesla, seconded by James to authorize the Hwy. Supt. to obtain bids on road machinery. Motion carried. Bid opening will be March 28, 2017 at 10:00 AM.

            SHERIFF: Sheriff Hillestad presented a Fee Resolution for 2017 to the Commission.

RESOLUTION: Moved by Hesla, seconded by Walters to approve a resolution establishing fees to be charged for services provided by the Day Co. Sheriff’s office. Motion carried.

RESOLUTION 2017-03

WHEREAS, the Board of Day County Commissioners has passed a resolution establishing fees to be charged for services provided by the Office of the Day County Sheriff which are not regulated by statute; and,

WHEREAS, some fees and charges for items or services available at the Sheriff’s Office must be set by this Commission; and,

WHEREAS, those fees and charges are to be deposited into the general fund of Day County; and,

THEREFORE BE IT RESOLVED, that the Sheriff may collect the following fees or charges for the following items or services at the rates listed. These rates shall remain effective until such time as changed by further Resolution of this Board:

Accident Reports:                                                             $ 4.00 per report

Criminal Case Reports (Printed or Digital Media):           $10.00 per report

Photographs (Color Prints or Digital Media):        $ 5.00 per page or disk

Videos (Compact Disk or DVD or Thumb Drive):  $15.00 each

Fingerprints (Employment, Civil Service, etc.)       $10.00 per person

Work Release from Jail                                                  $35 per day worked

Out-of-County Prisoner Fees                                        $75 per day served

Juvenile Care (Detention Center housing)               $200 per day or partial day

Storage of impounded property on county property: $12.00 per day

Storage of impounded property in county building:   $20.00 per day

Enacted this   21    day of _February            , 2017  , and shall become effective on   1st    the  day

 

Of        MARCH          ,          2017    .

 

___Jim Tompkins_____________________                       Barry Hillestad____

Chair of the Day County Board of Commissioners    Day County Sheriff

 

____Bonnie Fosheim____

Attest: Day County Auditor

 

 

WELFARE: Meeting time was postponed due to waiting for more information.

ABATEMENTS: Auditor Fosheim presented abatements for Commission approval.

ABATEMENT #2017-28: Moved by Hesla, seconded by Tobin to abate $165.68 on parcel #76.01.1602 for Town of Roslyn due to city is tax exempt. Motion carried.

SENIOR CITIZEN MEALS: The Auditor will contact the Webster Senior Citizens about attending a noon meal sometime in April.

ADVERTISE FOR OEM/911 POSITION: Advertising for the OEM/911 position was postponed until State’s Attorney Smeins is present.

ANNUAL REPORT: Moved by James, seconded by Tobin to approve the Annual report for Day County as of and for the year end December 31, 2016. Motion carried.

DISTRICT MEETING: Discussion on Lake Region County Commissioners and Officials District meeting to be held at the Day County Courthouse on April 6 starting with a noon meal.

COMMISSIONER MEETING DATES: The commissioners discussed the dates for future meetings. They will meet April 11 & 25 and May 9 & 23, 2017.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 10:37 AM for personnel matters as per SDCL1-25-2. Motion carried. Chairman Tompkins reconvened the regular session at 10:47 AM.

ADJOURNMENT: Moved by Tobin, seconded by Walters to adjourn until 9:00 AM, Tuesday March 14, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

ANNUAL REPORT FOR ____DAY_________ COUNTY
AS OF AND FOR THE YEAR ENDED DECEMBER 31, 2016
 GOVERNMENTAL FUNDS–MODIFIED ACCRUAL BASIS 
 Road and Bridge   Other Governmental   Total 
 General Fund   Fund   Funds   Governmental Funds 
Beginning Balance             2,188,818.89          1,609,064.94                   88,779.71  $                  3,886,663.54
Revenues and Other Sources (minor level):
   Taxes:
     Current Property Taxes             2,686,617.24                 368,354.71  $                  3,054,971.95
     Delinquent Property Taxes                   15,591.85                     2,067.83  $                        17,659.68
     Penalties and Interest                   11,375.94                     1,370.94  $                        12,746.88
     Telephone Tax (Outside)                           24.61  $                                24.61
     Mobile Home Tax                   14,731.80                     1,945.37  $                        16,677.17
     Wheel Tax                 174,718.52  $                      174,718.52
     Tax Deed Revenue                     9,150.00  $                          9,150.00
   Licenses and Permits              10,525.00              67,625.00                   750.00  $                 78,900.00
   Intergovernmental Revenue:
     Federal Grants                         648.00                 246,717.87  $                      247,365.87
     Federal Shared Revenue                     6,175.76  $                          6,175.76
     Federal Payments in Lieu of Taxes                         543.00                         855.03  $                          1,398.03
     State Shared Revenue                 211,201.09             1,204,342.83                   61,771.31  $                  1,477,315.23
     Other Payments in Lieu of Taxes                     3,798.33                           84.89  $                          3,883.22
   Charges for Goods and Services:
     General Government                 121,032.65                   10,303.96  $                      131,336.61
     Public Safety                   47,481.15                     4,380.00  $                        51,861.15
     Public Works                     2,532.31  $                          2,532.31
     Health and Welfare                   39,101.14  $                        39,101.14
     Conservation of Natural Resources                     6,241.26  $                          6,241.26
     Other Charges                           48.31  $                                48.31
   Fines and Forfeits:
     Costs                   18,562.91  $                        18,562.91
   Miscellaneous Revenue and Other Sources:
     Investment Earnings                     5,514.98                     3,583.24                           64.39  $                          9,162.61
     Rentals                   16,500.00  $                        16,500.00
     Refund of Prior Year’s Expenditures                     2,804.00  $                          2,804.00
     Other Miscellaneous Revenue                   14,071.36                              9.47                         702.08  $                        14,782.91
     Insurance Proceeds                           51.60                     5,595.63  $                          5,647.23
     Sale of County Property                   28,327.00                   51,029.50  $                        79,356.50
Total Revenue and Other Sources             3,270,118.98             2,130,833.14                   77,971.74  $                  5,478,923.86
Expenditures and Other Uses (subfunction level):
        Legislative                 117,631.65  $                      117,631.65
        Elections                   39,421.42  $                        39,421.42
        Judicial System                   53,279.52  $                        53,279.52
        Financial Administration                 319,513.70  $                      319,513.70
        Legal Services                 166,587.57  $                      166,587.57
        Other Administration                 478,535.60                     2,750.50  $                      481,286.10
        Law Enforcement                 530,821.26                         819.50  $                      531,640.76
        Protective and Emergency Services                   86,559.13  $                        86,559.13
        Highways and Bridges             2,609,894.93  $                  2,609,894.93
        Economic Assistance                   18,410.17  $                        18,410.17
        Health Assistance                   72,363.90  $                        72,363.90
        Social Services                     9,250.00                     1,021.00  $                        10,271.00
        Mental Health Services                   18,928.74  $                        18,928.74
        Recreation                   14,000.00  $                        14,000.00
        Soil Conservation                 128,374.01  $                      128,374.01
        Water Conservation                     9,717.46  $                          9,717.46
        Urban Development                   21,303.10  $                        21,303.10
        Economic Development                   20,626.00  $                        20,626.00
        Intergovernmental Expenditures                   20,000.00  $                        20,000.00
Total Expenditures and Other Uses             2,018,764.10             2,629,894.93                   91,150.13  $                  4,739,809.16
Transfers In (Out)           (1,175,416.76)             1,175,416.76  $                                       –
Special Items (specify)  $                                       –
Extraordinary Items (specify)  $                                       –
Changes in Nonspendable  $                                       –
Increase/Decrease in Fund Balance                   75,938.12                 676,354.97                 (13,178.39)  $                      739,114.70
Ending Fund Balance (Exhibit III):
   Nonspendable  $                                       –
   Restricted                 819,167.64                   34,625.24  $                      853,792.88
   Committed  $                                       –
   Assigned             1,032,470.79             1,466,252.27                   40,975.78  $                  2,539,698.84
   Unassigned             1,232,286.22  $                  1,232,286.22
Governmental Long-term Debt
The preceding financial data does not include fiduciary funds or component units. Information pertaining to those activities
 may be obtained by contacting the County Auditor at (605) 345-9500.

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

February 7, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday February 7, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F and John Storsteen.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: John Storsteen, US Census, SD Dept. of GF&P, Delaney, Nielsen & Sannes.

 PUBLIC COMMENTS: None.

MINUTES:  Moved by Hesla, seconded by James to approve the minutes for January 24, 2017 regular commission meeting. Motion carried.

PAYROLL: Moved by Tobin, seconded by James to approve and authorize the chairman to sign the payroll period ending January 21, 2017. Motion carried.  

Auditor’s Office 4,484.30; Treasurer’s Office 4,247.94; Register of Deeds 3,178.40; State’s Attorney 1,916.00; Sheriff’s Office 6,256.00; Jailors 5,238.80; Assessor’s Office 4,132.10; Commissioners 2,706.92; Home Health 374.00; WIC 306.00; Veteran’s Service 1,404.00; Maintenance 2,065.65; Extension 760.73; Welfare 123.92; Drainage 98.08; Planning & Zoning 225.34; OEM 314.50, Weed 441.85; Highway 16,838.32; Social Security 3,306.48; Medicare 773.29; Health Insurance 17,396.37, SD Retirement 2,590.05 for a total of 79,179.05.

            CLAIMS: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: A-1 Computer Solutions 494.94, Christensen Ambulance 3,958.33, Clark Family Dental Center 304.00, Delaney Nielsen & Sannes 2,916.67, Microfilm Imaging Systems Inc. 55.00, SD Dept. of Public Safety 2,340.00, SDACO M & P Fund 258.00, Xerox Corp. 19.96,

SUPPLIES: A&B Business Inc. 415.89, A & S Hardware 436.56, Ameripride Services Inc. 201.08, Kevin Bohn 65.00, Colonial Research 715.69, CWD 779.35, Day County Treasurer 28.98, Dollar General 30.00, First Bank & Trust 472.38, Fisher Sand & Gravel 2,118.62, HR One Stop 53.90, Johnson Lumber 53.44, Locators Supplies Inc. 110.62, Mid-American Research 528.27, Mike’s Jack & Jill 739.48, Newman Traffic Signs 353.94, Northland Auto 28.57, Pizza Hut 50.97, Snaza Implement LLC 216.94, Spectra Associates Inc. 1,881.50, Sturdevant’s Auto Parts 493.93, Valley Office Products 214.64, Webster Tire Inc. 821.85,

REPAIRS: Brian’s Glass & Door Inc. 1,900.00, Cenex 10.00, Dave Hahler Automotive 36.00, J&D Bodyshop 85.00, Northstar Mechanical Inc. 226.53, Power Plan 3,702.62, Sheehan Mack Sales 19.37, Twin Valley Tire 6,082.12,

UTILITIES: Century Link 376.11, City of Webster 229.63, ITC 1,422.46, James Valley Telecommunication 139.40, Midcontinent Communications 239.93, Northwestern Energy 58.19, RC Communications Inc. 50.00,

PER DIEM: Kevin Bohn 122.40, Frank James 39.60, Rick Tobin 41.40,

INSURANCE: SD Public Assurance Alliance 186.31,

DONATIONS: Blossom Shop 53.25, NESDCAP 5,000.00,

DUES: SD ASS’N of Co. Hwy. Supt. 355.00, SD ASS’N of Weed & Pest 50.00,

REGISTRATIONS: SD ASSOC. of Co. Commissioners 300.00,

PUBLICATIONS: Reporter and Farmer 727.68, Waubay Clipper 366.95.

MANUAL CHECKS: Day County Treasurer 2,562.38, SD State Treasurer 102.09, Vision Service Plan 39.87, SD Public Assurance 63,947.56.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

FLOORING QUOTES: Treasurer Wagner reported to the board that her carpet is in bad shape. Darrel Waddle will get carpet samples and quotes.

SHERIFF’S REPORT: Sheriff Hillestad passed out the Day Co. Sheriff’s Office Annual Report for 2016. Discussion on having Sr. Nutrition Meals at the jail for the noon meal. Sheriff Hillestad will check on it.

VSO: VSO Bohn passed out information on Markers ordered, DAV Van and office work.

VSO OFFICE CLOSED: The VSO office will be closed March 13-17, 2017.

OEM: Interim OEM Director Bohn passed out information on what has been happening in the OEM office.

RECESS: Chairman Tompkins declared a recess at 10:00 AM. Chairman Tompkins reconvened the regular session at 10:05 AM.

            HIGHWAY DEPT: The Commissioners waived the fee for sanding and salt for Waubay City, Pierpont Town and Roslyn Town (due to the 2016 Christmas ice storm). Hwy. Supt. Braaten passed out the 2016 Annual Day Co. Hwy. Report.

LOAD LIMITS: Moved by Walters, seconded by James to adopt the following Resolution and authorize the Highway Supt. to set the effective date for Road Limits. Motion carried.

RESOLUTION #02-17

WHEREAS the Day County Highway Superintendent will be placing restrictions on county roads during the spring break-up, starting March 1, 2017, and

DO NOW THEREFORE request that the South Dakota Highway Patrol assist in enforcing the road weight restrictions on county roads.

Dated at Webster, South Dakota, this 7th day of February, 2017.

By the Board of County Commissioners:

James Tompkins, Chairman

Linda M. Walters

Chuck Hesla

Rick Tobin

Frank James

ATTEST: Bonnie Fosheim

County Auditor

 

TRANSFER HWY. BUDGET AUTHORITY: Moved by Hesla, seconded by Walters to approve budget authority from account #201-4-206-426.5 to # 201-4-311-426.5 in the amount of $110,000.00. Motion carried.

ROAD HAUL AGREEMENT: Moved by James, seconded by Hesla to approve the signing of the Amendment for the Road Hall Agreement/BSS&E with Ottertail. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by Tobin to approve travel expenses for the Hwy. Dept. employees to attend the LTAP Meeting in Brookings on February 22, 2017. Motion carried.

CPI: Auditor Fosheim reported the CPI is 1.0% for 2017 compared to 0% in 2016.

RURAL FIRE PROTECTION: Auditor Fosheim presented the Conde and Groton Area Fire Protection and Rescue District Annual Reports.

 

 

ABATEMENTS: Auditor Fosheim presented abatements for Commission approval.

ABATEMENT #2017-22: Moved by Walters, seconded by James to abate $391.76 on parcel #77.04.1806 for Waubay City due to error in coding, should have been tax exempt. Motion carried.

ABATEMENT #2017-23: Moved by James, seconded by Hesla to abate $143.60 on parcel #71.01.0111 for Dominick Schiley due to removal of structures. Motion carried.

ABATEMENT #2017-24: Moved by Hesla, seconded by James to abate $168.60 on parcel #78.06.1108 for Wesley Holmquist due to removal of structures. Motion carried.

ABATEMENT #2017-25: Moved by Tobin, seconded by Walters to abate $1,531.78 on parcel #75.03.0307for Melissa French due to the Tax Sale and property is now owned by Pierpont Town. Motion carried.

ABATEMENT #2017-26: Moved by Walters, seconded by James to abate $7,949.49 on parcel #77.26.0114 for Michael E. & Susan L. Peters due to the Tax Sale and property is now owned by Waubay City. Motion carried.

ABATEMENT #2017-27: Moved by Walters, seconded by Hesla to abate $1,015.72 on parcel #77.04.16051 for Robin Leroy Grothaus & Bruce Arthur Grothaus due to the Tax Sale and property is now owned by Waubay City. Motion carried.

POLICE DEPT. LEASE: The Police Dept. lease was postponed until State’s Attorney Smeins is present.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 10:43 AM for personnel matters as per SDCL 1-25-2. Motion carried.  Chairman Tompkins reconvened the regular session at 11:53 AM. The Executive Session for Legal Matters was postponed until State’s Attorney Smeins is present.

PAY INCREASE: Moved by Hesla, seconded by James to increase wages (to bring in line with pay scale) for Amanda Bartelt from $16.00 to $17.50 effective January 22, 2017. Motion carried. Per recommendation of Planning & Zoning Director Schlotte to increase the wages for Barbra Block (Planning & Zoning Secretary). Moved by Walters, seconded by James to increase wages (to bring in line with pay scale) for Barbra Block (Planning & Zoning Secretary) from $14.14 to $17.14 effective January 22, 2017. Motion carried.

ADJOURNMENT: Moved by Hesla, seconded by Walters to adjourn until 9:00 AM, Tuesday February 21, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

January 24, 2017

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday January 24, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Public Assurance Alliance and NECOG.

 PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Tobin to approve the minutes for January 10, 2017 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of January 1, 2017. Total amount of deposits in bank 92,099.83; Total amount of actual cash 964.15; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 95,814.14. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days: CD’S 590,00.00; IMMA 4,231,598.88; Postage 65.85;Register of Deeds 85.00; Credit cards 142.40 for a total of $5,010,770.25.  Cash Balances: General Fund 2,264,672.01, Highway 2,285,419.91, E911 26,977.21, OEM 12,998.57, Domestic Abuse 339.00, 24/7 Fund 12,387.70, M & P Fund 22,898.84, 700 Accounts 370,334.72, equals 4,996,027.96.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of December 2016. Births (8) and Deaths (37) 675.00; Marriages (1) 40.00; Transfer fees 5,281.00; Recordings 2,950.00; Copies 467.60; Sales Tax .82 for a total of 9,414.42.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of December 2016: Accident Reports 12.00, Phone cards 350.00, Phone Commission 24.42, Fees 966.54, Finger Prints 30.00, Misc. Income 2,953.33, PBT’s 449.00, Pistol Permits 45.00, Prisoners-Out of Co. 2,170.00, UA Fees 130.00, for a total of 7,130.29.

PAYROLL: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending January 7, 2017. Motion carried.  

Auditor’s Office 3,958.27; Treasurer’s Office 4,220.51; Register of Deeds 4,013.86; State’s Attorney 1,916.00; Sheriff’s Office 6,970.00; Jailors 5,948.05; Assessor’s Office 4,142.28; Commissioners 2,706.92; Home Health 238.00; WIC 170.00; Veteran’s Service 1,148.00; Maintenance 2,626.72; Extension 781.20; Welfare 137.12; Drainage 98.08; Planning & Zoning 214.74; OEM 340.00, Weed 446.05; Highway 16,502.51; Social Security 3,440.81; Medicare 804.72; Life Insurance 223.93, SD Retirement 2,631.42 for a total of 63,679.19.

            CLAIMS: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: A-1 Computer Solutions 337.65, Century Business Products 127.77, City of Watertown 5,001.26, Law Office of Danny Smeins 3,692.83, Lewis and Clark Mental Health 160.00, Sanford Health 558.00, Scott Kuck 359.20, Webster Scale Inc. 412.50, Xerox Corp. 19.96, Yankton County Treasurer 116.25,

SUPPLIES: A&B Business Inc. 7.79, Ameripride Services Inc. 76.68, Cornwell Drug 1,497.75, CWD 982.12, Day County Treasurer 482.48, Equipment Blades Inc. 1,749.60, Fisher Sand & Gravel 697.06, L.G. Everist Inc. 299.88, Mike’s Jack & Jill 77.11, NADA 75.00, Newman Traffic Signs 399.00, Pheasant Country Express Inc. 3,373.81, Phoenix Supply 734.81, Shopko 48.98, Valley Office Products 478.89,

REPAIRS: Butler Machinery 496.40, Cenex 10.00, J&D Bodyshop 85.00, Webster Tire Inc. 168.00,

UTILITIES: Dependable Sanitation 136.50, Northwestern Energy 4,823.01, OtterTail Power Co. 25.87, PAETEC 13.87, Reliance Telephone Inc. 400.00, Venture Communication Inc. 264.69, Verizon Wireless 254.78,

PER DIEM: Kevin Bohn 69.60, Jerred Schreur 45.30,

INSURANCE: SD Dept. of Labor 1,646.00,

DUES: Mid-States Organized Crime Info. Center 100.00,

SUBSCRIPTIONS: Aberdeen American News 199.28.

MANUAL CHECKS: Day County Treasurer 174,568.65, SD Dept. of Revenue 84,382.31, First Bank & Trust 1,017.02, SDSU 100.00.

COMMUNITY HEALTH NURSE: Community Health Nurse Aadland gave her quarterly report for October-December 2016.

PLANNING/ZONING: Moved by James, seconded by Tobin to recess the regular session at 9:15 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:47 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by James, seconded by Hesla to approve the following plat: 1) Willette Enterprises Conservation Easement Tract 1, Tract 2 & Tract 3 (22 & 23 120 54). Motion carried.

REAPPRAISAL REPORT: Director of Equalization Schlotte updated the board on the progress of the county wide reappraisal. The lakes and Grenville Town were completed in 2016. In 2017 they will start working on commercial properties in the small towns and also finish up with the residential properties in the small towns. They are currently working on new flood adjustments.

SURPLUS BIDS: At 10:00 AM, Thursday, January 24, 2017, this being the time and place set to receive bids for surplus equipment. One bid was received for 2000 Chevy pickup from Leo German for $250.00. Moved by Hesla, seconded by Walters to accept the bid from Leo German. Motion carried. One bid was received for 2005 Allied Snow Blower from James Pearson for $703.80. Moved by James, seconded by Walters to accept the bid from James Pearson. Motion carried. One bid was received for seven used tires and eight rims from Shawn Gruby for $331.00. Moved by James, seconded by Tobin to accept the bid from Shawn Gruby. Motion carried.

            HIGHWAY DEPT: Hwy. Supt. Braaten gave an update on the Lily Road, Butler Bridge and Co. Rd #1 Project.

TRAVEL: Moved by Walters, seconded by Hesla to approve travel expenses for the Hwy. Dept. employees to attend the MSHA Training in Aberdeen on January 25, 2017. Motion carried.  Moved by Walters, seconded by Tobin to approve travel expenses for Hwy. Supt. Braaten to attend the SD County Supt. meeting in Deadwood on March 28-30, 2017. Motion carried.

TAX SALE PROPERTIES: Treasurer Wagner presented three properties up for the Tax Sale. Two in Waubay City (77.04.16051 & 77.26.0114) and one in Pierpont Town (75.03.0307). Moved by Walters, seconded by James to give the properties to Waubay City and Pierpont Town. Motion carried.

ABATEMENTS: Auditor Fosheim presented abatements for Commission approval.

ABATEMENTS #2017-01 through 2017-20 are the 2016 Advance Mobile Home taxes. Moved by James, seconded by Walters to abate $5,451.90. Motion carried.

ABATEMENT #2017-21: Moved by James, seconded by Tobin to abate $1,136.32 on parcel #78.02.1801for Chris Burke due to the house burnt down. Motion carried.

TRAVEL: Moved by Walters, seconded by Hesla to approve travel expenses for Kevin Bohn to attend the Regional OEM meeting in Aberdeen on January 23, 2017. Motion carried.

Moved by James, seconded by Walters to approve travel expenses for Kevin Bohn to attend the 911, 1st Dist. and Codington County OEM/Search and Rescue meeting in Watertown on January 27, 2017. Motion carried.

Moved by Walters, seconded by Hesla to approve travel expenses for Commissioners and county employees to attend the Co. Commissioners, Welfare Officials an New Officials  Workshop in Pierre on March 15-16, 2017. Motion carried.

Moved by Walters, seconded by Hesla to approve travel expenses for Commissioners and county employees to attend the SDACO Spring Workshop in Pierre on May 17-18, 2017. Motion carried.

Moved by Hesla, seconded by James to approve travel expenses for Commissioners and county employees to attend the SD County Convention in Rapid City on September 18-19, 2017. Motion carried.

Moved by Walters, seconded by James to approve travel expenses for the Auditor’s office employees to attend the 2017 Co. Auditor Workshop in Pierre on November 8 & 9, 2017. Motion carried.

FOUR COUNTY DIST. MEETING: Day Co. will host the Four Co. Dist. Spring Meeting in March or April. Date will be determined later.

OFFICE SPACE: Moved by Walters, seconded by Hesla to allow the Webster City Police Dept. to temporarily occupy Room #104 in the courthouse basement. Motion carried. The roof on the Police Dept. office was leaking and they needed to move to a temporary location until reconstruction is completed on the Police Dept. /Fire Dept. building.

COMMISSIONER MEETING DATES: The commissioners discussed the dates for future meetings. They will meet February 7 & 21 and March 14 & 28, 2017.

ADJOURNMENT: Moved by Walters, seconded by Tobin to adjourn until 9:00 AM, Tuesday February 7, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION                                        

WEBSTER, SOUTH DAKOTA

January 10, 2017

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday, January 10, 2017 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others:  Ray Erku-R&F.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

OLD BUSINESS: Chairman Tompkins called for any old business. None.            CLOSE FY2016: There being no further business for 2016, moved by Tobin, seconded by Hesla to adjourn the 2016 commission.  Motion carried.

OATHS OF OFFICE: Connie Wagner, Danny Smeins, Mark Christensen, Jim Tompkins and Frank James were administered and signed oaths of office by Auditor Bonnie Fosheim.

NOMINATION FOR 2017 CHAIRMAN: Auditor Fosheim called for nominations for Chairman of the Day County Board of Commissioners for 2017.  Moved by Walters, seconded by James to nominate Commissioner Tompkins as Chairman for 2017 and that nominations cease.  Unanimous vote was cast.  Motion carried.  Commissioner Tompkins took his place as Chairman.

Chairman Tompkins called for nominations for Vice Chairman of the Day County Board of Commissioners for 2017. Moved by Tompkins, seconded by Tobin to nominate Commissioner Walters as Vice Chairman and that nominations cease.  Unanimous vote was cast.  Motion carried.  Commissioner Walters took her place as Vice Chairman.

CORRESPONDENCE: SD Retirement System, Delaney, Nielsen and Sannes and Claims Associates.

DISSOLUTION OF LILY TOWN: Moved by Walters, seconded by Tobin to allow the chairman to sign the Admission of Service of Petition for Dissolution and Notice of Hearing. Motion carried.

PUBLIC COMMENTS: Frank James gave a report on the Day Co. Conservation District.

APPOINTMENT TO VARIOUS BOARDS:  Moved by James, seconded by Tobin to approve the following board appointments for 2017. Motion carried.

            BOARD APPOINTMENTS FOR 2017

NORTHEAST COUNCIL OF GOVERNMENTS:  Commissioners Tompkins and Walters.

WEED BOARD:  Commissioners, Daniel Grode, Paul McCarlson, Ben Braaten, Weed Supervisor and Laura Kuecker, Secretary.

SAFETY COMMITTEE:  Commissioner Hesla, Ben Braaten, Dari Schlotte, Barry Hillestad, and Darrel Waddle.

COMMUNITY ACTION PROGRAM (GrowSD):  Commissioner Tobin.

LOCAL EMERGENCY PLANNING COMMITTEE; SARA TITLE 3:  List of names as presented by Kevin Bohn, Interim OEM Director.

AMERICAN DISABILITIES ACT:  Commissioner Tompkins and Veteran’s Service Officer Bohn.

DEPARTMENTS:

DIRECTOR OF EQUALIZATION:  Commissioner Tobin.

WELFARE DIRECTOR:  Chairman Tompkins and Commissioners as to indigent districts.

DAY COUNTY PUBLIC WORKS DEPARTMENT: Commissioners Tompkins & Walters.

CUSTODIAN:  Commissioner Walters.

COUNTY DETENTION CENTER: Commissioner Hesla.

LEGAL NEWSPAPERS FOR 2017

The Board designated the Reporter and Farmer and the Waubay Clipper, as the legal newspapers for Day County. Motion by James, seconded by Tobin.  Motion carried.

OFFICIAL DEPOSITORIES

The Board designated the following savings depositories for Day County for year 2017. First Savings Bank, Bristol, SD; First Savings Bank, Waubay, SD; Cortrust Bank, Pierpont, SD; Cortrust Bank, Webster, SD; Dacotah Bank, Roslyn, SD; Dacotah Bank, Webster, SD; Great Western Bank, Webster, SD.

The Board designated Dacotah Bank, Webster, SD, as the official checking depository for Day County.  Moved by James, seconded by Walters.  Motion carried.

CHATTEL MORTGAGE

The Board designated all sales are to be held at the front door of the Day County Courthouse. Moved by Walters, seconded by James. Motion carried.

 

APPROVAL FOR THE FOLLOWING TRAVEL ALLOWANCE AND MEAL REIMBURSEMENT, GUARD/MATRON FEES, WEED BOARD PER DIEM & PLANNING, ZONING AND DRAINAGE FOR 2017:

TRAVEL ALLOWANCE

AND

MEAL REIMBURSEMENT

Employees will need to submit meal receipts before receiving reimbursement for day and overnight meetings. Meal expense will be reimbursed at a flat rate of not to exceed $30.00 per day if traveling in-state and not to exceed $36.00 per day if traveling out-of-state. No meal expense will be reimbursed unless a duly executed voucher is prepared and submitted to the Board of County Commissioners.  Meal reimbursement for non-overnight travel will be reimbursed and added to gross payroll up to the maximum amounts as listed above.  Mileage: $.45 per mile for personal vehicle.

WEED BOARD PER DIEM:

Commissioner’s $300.00/yr.; Daniel Grode and Paul McCarlson $65.00/meeting plus mileage.

GUARD/MATRON FEES

Moved by James, seconded by Hesla to keep the Regular guard at $12.00/hour and the Armed Guard at $13.00/hour. Motion carried.

PLANNING, ZONING, AND DRAINAGE

The Board appointed Dari Schlotte as Planning, Zoning, and Drainage Officer and Barbra Block as Secretary for 2017, and Commissioners will represent their districts.

INDIGENT BURIAL

For those county residents who die in a state of indigence or who otherwise qualify under SDCL 28-17, the Community Service Director shall allow burial and funeral expenses of Two Thousand Two Hundred and Fifty dollars ($2,250.00) maximum, plus the invoice cost of opening and closing the grave, the cost of a concrete grave liner as required by cemeteries at invoice cost, and allow incidental expenses to include mileage, (but not limited), not to exceed Four Hundred Dollars ($400.00) per funeral. Cremation without services and burial expenses of One Thousand Two Hundred dollars ($1,200.00); cremation with a service and burial expenses of One Thousand Five Hundred dollars ($1,500.00), plus the cost of opening and closing the grave and incidental expenses up to Four Hundred Dollars ($400.00).  All county funerals must be approved in advance by the Welfare Director or County Auditor. The Board reappointed Karli Zimmerman as Welfare Director.

Moved by Tobin, seconded by Hesla to approve the preceding appointments. Motion carried.

TAX DEED SALE: Moved by James, seconded by Walters to set March 28, 2017 for County Tax Deed Sale. Motion carried.

CREDIT CARD AUTHORIZATION: Moved by Walters, seconded by Tobin to authorize the following staff for county credit card usage.  No meals may be charged to the county credit card.  Any of the persons named below, so long as they act in a representative capacity as agents of Day County; are authorized to use the credit card.

If indicated, any person listed below (subject to any expressed restrictions) is authorized to use the credit card: A.) Dari Schlotte, B.) Janet Coyne, C.) Bonnie Fosheim, D.) Connie L. Wagner, E.) Barry Hillestad, F.) Ben Braaten, G.) Kevin Bohn, H.) Jennifer Ringkob.  Motion carried.

MINUTES: Moved by Hesla, seconded by Walters to approve the minutes for the December 29, 2016.  Motion carried.

CLAIMS: Moved by Walters, seconded by James to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES:  Christensen Ambulance 3,958.33; Codington County Search and Rescue 1,500.00, Janet Coyne 30.00, Dean Schaefer Court Reporting 30.00, Delaney Nielsen & Sannes 2,916.67, Division of Motor Vehicle 21.20, Kone Inc. 209.13, May Clinic 1,289.90, Microfilm Imaging Systems Inc. 70.00, Safran-Morphotrak 5,090.00, SDACO M&P Fund 218.00, SDSU Extension Service 9,435.00, Tyler Technologies Inc. 19,676.35,

SUPPLIES:  A & B Business Inc. 456.97, A & S Hardware 348.89, Ameripride Services Inc. 258.42, Day County Treasurer 65.85, JLC Solutions/Janitor’s Closet 357.16, Johnson Lumber 173.98, Mike’s Jack & Jill 853.66, Sioux Valley Coop 4,715.87, Snaza Implement LLC 140.06, Sturdevant’s Auto Parts 112.63, Valley Office Products 120.00,

REPAIRS: Bullert Automotive LLC 652.33, Dave Hahler Automotive 45.45, Dave’s Marine Inc. 75.00, Farm & Home Repair Inc. 200.00, Northside Implement 140.06, Power Plan 12.77, Sheehan Mack Sales 592.23,

PUBLICATIONS: Reporter & Farmer 143.60, Waubay Clipper 882.72,   UTLITIES:  City of Webster 229.63, ITC Telecom 1,226.82, James Valley

Telecommunication 139.40, Midcontinent Communications 239.93, Paetec 7.95, RC Communications Inc. 50.00, Reliance Telephone Inc. 400.00,

DONATIONS: Community Transit Inc. 4,000.00, Day Co. Conservation District 3,000.00, Glacial Lakes Tourism 626.00, Safe Harbor 220.00,

DUES: Northeast Council of Government 9,083.59, SD Sheriff’s Association 521.30, SD State’s Attorneys Assoc. 761.00,

EQUIPMENT: Walworth County 136,000.00,

INSURANCE: Karli Zimmerman 2,000.00, SDML Workers Compensation Fund 22,976.00,

PER DIEM: Frank James 59.40, Rick Tobin 41.40,

REGISTRATION: 575.00.

MANUAL CHECKS: Christensen Ambulance 1,097.70, Mike’s Jack & Jill 652.76, Twin Valley Tire 2,438.14, Day Cop. Treasurer 299.90.

SALARY SCHEDULE FOR 2017:  Moved by Walters, seconded by Tompkins to publish pursuant to SDCL 6-1-10 a complete list of all salaries of all officers and employees of Day County; Longevity in parenthesis. Motion carried.  Commission wages includes Commission, Planning and Zoning, Drainage, and Weed Boards for Chairman James Tompkins 14,796.08, Commissioners: Chuck Hesla, Frank James, Rick Tobin, and Linda M. Walters 13,896.08 each, Drainage: Dari Schlotte Drainage, 2,550 per year, P&Z, Dari Schlotte 2,550 per year, Barbra Block P & Z Secretary 14.14 per hour, Bonnie Fosheim 46,987.20, Connie Wagner 46,987.20 (750.00), Janet Coyne 46,987.20 (1000.00), Danny Smeins 49,816.00, Barry Hillestad 50,440.00 (350.00), Josh Hoven 37,440.00, Jerred Schreuer 34,440.00, Mark Christensen, Coroner 58.00/trip, Director of Equalization Dari Schlotte 45,427.20 (750.00), Emergency & Disaster and E911 Interim Director Kevin Bohn 17.00 per hour @1000 hrs./yr., Hwy. Supt. Ben Braaten 49,140.00, and Weed Supervisor, Braaten 5,100.00/year. Hourly rates: Janet Marx 17.14, Karli Zimmerman 17.14, Jodi Berger 17.14 (100.00), Rhonda Zubke 17.14, Amber Anderson 17.14, Laura Kuecker 15.75, Barbra Block 18.14, (200.00),  Stephanie Williams 17.14, Marla Wicklund-Storlien 17.00, Kevin Bohn 16.00, Marcia Solberg 13.00, Amanda Bartelt 16.00, Louise Baumgarn 17.50 (550.00), Susan Paszek 16.60, Charles Aleck 15.00, Sam Swanson 13.50, Wayne Klungseth 13.50, Randy Gronke 15.00, Amy Fischer 13.00, Joe Bury 11.50, Jami Hubsch 12.50, Shannon Brewster 11.00, Darrel Waddle 19.42 (550.00), Daryl Valsvig 14.60, Selma Howe 17.98 (200.00), Ernest Gronke, Jr. 18.73 (750.00),  Isaac Waldner 18.73 (1000.00), Scott Gruby 18.73 (200.00), Barry Smith 17.98 (750.00), Darrell Wik 17.98 (200.00), Jason Dargatz 17.98, James Pearson 17.98, Gary Youell 17.98, Loren Hoberg 17.98, William Dylla 17.50, Matt Halbkat 17.00.

COMMISSION: Moved by Walters, seconded by James to table appointing members to serve on the Webster Housing and Redevelopment Commission until further information is received from the State’s Attorney.  Motion carried

AUTHORIZATION: Moved by Hesla, seconded by Tobin to authorize the Auditor to process special bill runs between commission meetings to prevent late fees.  Motion carried.

INVESTMENT POLICY: Moved by Walters, seconded by Hesla to approve the 2017 Investment Policy as presented by Treasurer Wagner.  Motion carried.

PAYROLL: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending December 24, 2016. Motion carried.  

Auditor’s Office 3,544.32; Treasurer’s Office 4,107.52; Register of Deeds 2,798.85; State’s Attorney 1,856.00; Sheriff’s Office 5,980.50; Jailors 4,956.80; Assessor’s Office 4,776.62; Commissioners 2,706.92; Home Health 429.00; WIC 396.00; Veteran’s Service 1,430.00; Maintenance 2,241.64; Extension 696.00; Welfare 191.36, Drainage 98.08; Planning & Zoning 218.27; Weed 558.15; Highway 20,238.19; Social Security 3,501.41; Medicare 818.86; Life Insurance 2,759.76 for a total of 64,304.25.

RECESS: Chairman Tompkins declared a recess at 10:02 AM. Chairman Tompkins reconvened the regular session at 10:07 AM.

HIGHWAY DEPARTMENT: Highway Superintendent Braaten reported the crew is out trying to keep the roads clear of ice and snow.

CULVERT: Moved by James, seconded by Tobin to approve a culvert set back of 56’ on Co. #12A. Motion carried.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 10:11 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:19 AM.

RECOMMENDATION: Moved by James, seconded by Hesla on recommendation from Hwy. Supt. Braaten to approve $.75/hour above the highway employee hourly wage scale  for Ernie Gronke, Isaac Waldner and Scott Gruby. Motion carried.

 

 

RECOMMENDATION: VSO Bohn reported that Marcia Solberg has met her one year of employment and recommends a pay increase. Moved by Walters, seconded by Hesla to approve a $1.50/hour increase (from $13.00 to $14.50) effective January 8, 2017. Motion carried.

TRAVEL: Moved by James, seconded Walters to approve travel expenses for Kevin Bohn and Frank James to attend the SDPA Pipeline Safety Program in Watertown, SD on January 19, 2017. Motion carried.

            TRAVEL: Moved by Walters, seconded by James to approve travel expenses and allow the opportunity for Sheriff’s staff to attend the SDPA Pipeline Safety Program Watertown, SD on January 19, 2017. Motion carried.

OEM: Moved by James, seconded by Walters to set the pay rate for Interim OEM Director Bohn at $17.00/hour effective December 29, 2016. Hours should be as needed but not exceed 20 hours per pay period. Motion carried.

            RESOLUTION: Moved by Walters, seconded by Tobin to approve a Resolution for Declaration of Emergency/Disaster for the winter storm that started December 25, 2016.

RESOLUTION #01-17

RESOLUTION FOR DECLARATION OF

EMERGENCY/DISASTER

 

WHEREAS, Day County, South Dakota, has suffered severe damage, brought on by severe winter storm that occurred on the dates of December 25th through December 26, 2016 and

WHEREAS, Day County has committed all available resources and taken all possible actions within the jurisdictional boundaries to combat and to alleviate the emergency/disaster and local resources are not adequate to cope with the situation.

WHEREAS, Day County recognizes the municipal, tribal, and rural electric cooperatives have taken all possible actions within the jurisdictional boundaries to combat and to alleviate the emergency/disaster.

NOW, THEREFORE, BE IT RESOLVED that Day County Board of county Commissioners for, and on the behalf of the citizens of Day County, request the Governor of the State of South Dakota to petition to the President of the United States to declare Day County, South Dakota an emergency/disaster area.

PASSED by the Day County Commission on this 10th day of January 2017.

James Tompkins Chairman

Attested and Filed this 10th day of January 2017.

Bonnie Fosheim Day County Auditor

SEARCH AND RESCUE: Joe Valley and Eric Kwasniewski met with the board and presented more information on the Day Co. Search and Rescue. There was some concerns about having the search and rescue under the counties liability insurance. They need to do some more research.

ELEVATOR ENTRANCE: Darrel Waddle presented information about installing a push button for the handicap entrance to the elevator. Moved by Walters, seconded by James to approve the installation of the push button handicap entrance for the elevator. Motion carried.

TRAVEL: Moved by James, seconded by Hesla to approve travel expenses for the Auditor’s office to attend the Annual Report Workshop held in Mitchell, SD on January 25, 2017. Motion carried.  Moved by Walters, seconded by Tobin to approve Dari Schlotte and Frank James to attend a CAFO Environmental Training Program held in Huron, SD on January 18, 2017. Motion carried.

MOU: Moved by Tobin, seconded by James to authorize the chairman to sign the SDSU Memorandum of Understanding for 2017. Motion carried.

EXECUTIVE SESSION: Moved by James, seconded by Hesla to enter into Executive Session at 11:40 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:59 AM.

ADJOURNMENT: Moved by Hesla, seconded by James to adjourn the meeting until 9:00 AM, Tuesday, January 24, 2016 to convene in the Commissioners Chambers in the Day County Courthouse.  Motion carried.

 

__________________________

James Tompkins

Chairman

 

ATTEST:

_______________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $____________.

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

December 29, 2016

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Thursday December 29, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin. Walters was present by phone conference call from 10:20 AM to 11:26 AM. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: None.

 PUBLIC COMMENTS: None.

MINUTES:  Moved by James, seconded by Tobin to approve the minutes for December 13, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of December 1, 2016. Total amount of deposits in bank 75,123.85; Total amount of actual cash 1,430.60; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 26,665.99. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 4,889,973.51; Postage 212.40; Register of Deeds 85.00; Credit cards 5,517.18 for a total of $5,589,008.53.  Cash Balances: General Fund 2,396,663.34, Highway 2,383,542.45, E911 26,444.65, OEM 13,410.52, Domestic Abuse 314.00, 24/7 Fund 11,864.70, M & P Fund 22,484.84, 700 Accounts 734,199.03, equals 5,588,923.53.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of November 2016. Births (5) and Deaths (31) 540.00; Marriages (0) 0.00; Transfer fees 2,350.00; Recordings 3,660.00; Copies 385.95; Sales Tax .71 for a total of 6,936.66.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of November 2016: Phone cards 120.00, Phone Commission 138.99, Fees 1,070.84, Misc. Income 10.00, PBT’s 523.00, Pistol Permits 248.00, Prisoners-Out of Co. 700.00, UA Fees 180.00, for a total of 2,990.83.

PAYROLL: Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending December 10, 2016. Motion carried.  

Auditor’s Office 3,739.84; Treasurer’s Office 4,092.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800.00; Jailors 4,507.55; Assessor’s Office 3,989.32; Commissioners 2,706.92; Home Health 107.25; WIC 90.75; Veteran’s Service 1,449.50; Maintenance 2,141.05; Extension 717.75; Welfare 732.16; Drainage 98.08; Planning & Zoning 253.62; Weed 498.07; Highway 16,867.26; Social Security 3,142.89; Medicare 735.08; Blue Cross Blue Shield 17,396.37, Medico 222.40, SD Retirement 2,470.74 for a total of 76,426.92.

            CLAIMS: Moved by James, seconded by Hesla to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Business Products 124.94, City of Watertown 4,625.37, HR One Stop 525.00, Mark Katterhagen 15.00, Law Office of Danny Smeins 3,348.99, Lucy Lewno 148.96, Nancy McClanahan 278.94, Sanford Health 1,023.00, SD Dept. of Transportation 1,233.75, Karen Swanda 15.00, US Records Midwest 2,799.47,

SUPPLIES: A&B Business Inc. 95.32, A&S Hardware 80.15, Ameripride Services Inc. 423.56, Colonial Research 290.17, Lyle Signs Inc. 157.90, Mid-American Research 572.31, Northland Auto Center Inc. 27.86, Office Peeps Inc. 6.94, Postmaster 470.00, Sioux Valley Coop. 9,946.62, Sturdevant’s Auto Parts 293.62, Thomson Reuters 381.00, Valley Office Products 298.84, Webster Tire Inc. 50.00,

REPAIRS: Bullert Automotive LLC 135.00, Butler Machinery 1,006.63, Crawford Trucks & Equip. 47.31, Dave Hahler Automotive 112.50, J&D Body Shop 85.00, Johnson Controls Inc. 911.00, Mereen Johnson 34.40, Sheehan Mack Sales 619.17, Snaza Implement LLC 180.47, Twin Valley Tire 2,584.14, Watertown Truck & Trailer Inc. 352.64, Webster Scale Inc. 375.00,

UTILITIES: Century Link 376.11, Dependable Sanitation 136.50, Northwestern Energy 102.05, OtterTail Power Co. 21.76, Venture Communication Inc. 264.69,

PER DIEM: Kevin Bohn 373.05, Daniel Grode 24.62, Paul McCarlson 22.86, Jennifer Ringkob 40.50, Jim Tompkins 47.70, Linda Walters 247.50,

INSURANCE: Louise Baumgarn 2,000.00,

PUBLICATION: Reporter & Farmer 661.39,

MANUAL CHECKS: Day County Treasurer 244.61, Wellmark 675.24, NW Energy 213.91.

OEM TEMPORARY DIRECTOR: Moved by James, seconded by Tobin to appoint Kevin Bohn as interim Emergency Management Director effective immediately. Motion carried.

ICE STORM: Sheriff Hillestad gave a county wide update on the Christmas ice storm.

PLANNING/ZONING: Moved by Tobin, seconded by James to recess the regular session at 9:25 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:30 AM.

EXECUTIVE SESSION: Moved by James, seconded by Hesla to enter into Executive Session at 9:38 AM pursuant to SDCL 1-25-2 for legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 9:53 AM.

FUEL QUOTES: At 10:00 AM, Thursday, December 29, 2016 this being the time and place set to receive quotes for a twelve month supply of no lead gasoline and ethanol and diesel fuel No. 1 and 2 to be delivered anyplace FOB in Day County where needed for the use of the Day Co. Hwy. Dept.

The Commission received two quotes for a twelve-month supply of diesel and gasoline:  Dale’s Service $.142 over the invoice cost; Sioux Valley Coop $.10 over invoice cost.  On recommendation from Hwy. Supt. Braaten moved by Hesla, seconded by Tobin to accept the low quote from Sioux Valley Coop for $.10 over invoice cost for 2017 Diesel and Gas. Motion carried. All quotes are on file and open for inspection in the auditor’s office Monday-Friday from 8:00 AM to 5:00 PM.

TIRE BIDS: At 10:00 AM, Thursday, December 29, 2016 this being the time and place set to receive bids for a twelve month supply of tires, repairs, mounting and service calls anywhere in Day Co. where needed by the Day Co. Hwy. Dept.

One Bid was received: Twin Valley Tire. On recommendation from Hwy. Supt. Braaten moved by James, seconded by Tompkins to accept the bid from Sioux Valley Tire. Hesla abstained from voting. Motion carried.

RECESS: Chairman Tompkins declared recess at 10:07. Chairman Tompkins reconvened the regular session at 10:14 AM.

BUTLER BRIDGE: Moved by James, seconded by Tobin to approve Houston Engineering to design approach roadways to the BNSF Bridge. Motion carried.

SURPLUS: Moved by James, seconded by Hesla to declare the following items surplus and no longer for county purposes: CRB73 Loader Scale & Printer, CRB522 Circle Saw, CRB537 ½ Volt Battery Charger, CRB544 four Exit Signs, CRB588 Jump Starter/Compressor, CRB607 3-gal. Sprayer, CRB613 ½” Impact Wrench, CRB627 two gal. Hand Sprayer, RB45 Thermal Printer, RB 67 Samsung cell phone, #17-2010 Ford PU, #21-2000 Chevrolet PU, #4- 2005 Allied Snow blower.  Items that do not work can be disposed and remaining items will be sold at a later date. Bids to be received by 10:00 AM on January 24, 2016. Motion carried.

SNOW TRANSFER: Moved by Hesla, seconded by James to transfer snow expenses from 201-4-311-411 $40,000, 201-4-311-425.7 $40,000, 201-4-311-426.4 $30,000, 201-4-311-426.9 $20,000 to Snow Fund 201-202-429.7 $130,000.00 as recommended by Highway Supt. Braaten.  Motion carried.

OVERTIME: Moved by Tobin, seconded by Hesla to approve overtime for the Highway Department as needed in 2017.  Motion carried.

PART-TIME HIRE: Moved by James, seconded by Tobin to approve hiring Gary Youell as part-time help, as needed in 2017, with no benefits. Motion carried.

WARRANTY WITH BUTLER MACHINERY: Moved by James, seconded by Tobin to approve the warranty (3,000 hours/year for $14,560) with Butler Machinery on a blade purchased. Motion carried.

EGELAND/WHEATLAND TWP. REPRESENTATION-LILY ROAD: A delegation of concerned citizens from Egeland and Wheatland Township met with the board about keeping an asphalt surface on CR 36 and not turn it into a gravel surface. The Hwy. Supt. will take it into consideration. No action was taken at this time.

EXECUTIVE SESSION: Moved by James, seconded by Hesla to enter into Executive Session at 10:56 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:32 AM.

RECOMMENDATION: Moved by Walters, seconded by James on recommendation from Hwy. Supt. Braaten to have Ernie Gronke go from salary to hourly effective first pay period in 2017. Motion carried.

POLICY HANDBOOK CHANGES: Moved by Hesla, seconded by Walters to approve the changes as presented and update the policy handbook. Motion carried.

CONTINGENCY TRANSFERS: Moved by Walters, seconded by James to approve the

following year-end contingency transfers. Motion carried.

FROM                         TO                                                          Amount

#112 Contingency       # 704-999 Law Library                              500.00

#112 Contingency       # 101-120 Elections                               1,300.00

#112 Contingency       # 101-130 Judicial                               37,000.00

#112 Contingency       # 101-142 Treasurer                            19,500.00

#112 Contingency       # 101-151 State’s Attorney                   5,000.00

#112 Contingency       # 101-153 Court Appt. Attorney           1,500.00

#112 Contingency       # 101-165 VSO                                   19,000.00

#112 Contingency       # 101-212 Jail                                      19,800.00

#112 Contingency       # 101-213 Coroner                                 2,500.00

#112 Contingency       # 101-441 Mentally Ill                               800.00

#112 Contingency       # 101-442 Developed Disabled                 100.00

#112 Contingency       # 101-445 Mental Illness BD-Hearing   1,200.00

#112 Contingency       # 101-624 Drainage                                   300.00

Total Contingency Transfers               108,500.00

WAGE INCREASE: Moved by Walters, seconded by Tompkins to approve a $.75 an hour pay increase for the Treasurer, Auditor, Register of Deeds, Sheriff and States Attorney and a $.50 an hour pay increase for all other county employees except the Commissioners. Effective first pay period in 2017. Motion carried.

RESCIND MOTION FOR INTERGOVERNMENTAL AGREEMENT: Upon discussion with Watertown Police Dept. Day County doesn’t need to have the Intergovernmental Agreement with Codington Co. Moved by James, seconded by Tobin to rescind the motion for the Intergovernmental Agreement made December 13, 2016. Motion carried.

OEM/911 COORDINATOR JOB DESCRIPTION: States Attorney Smeins will be working on the job description for the OEM/911 Coordinator for Day County.

RECOMMENDATION: On the recommendation of Jennifer Ringkob, moved by Hesla, seconded by Tobin to approve a $.75/hour increase (from $14.50 to $15.25) for Laura Kuecker effective December 13, 2016. Motion carried.

ADJOURNMENT: Moved by James, seconded by Tobin to adjourn until 9:00 AM, Tuesday January 10, 2017 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

October 4, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday December 13, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD DENR and Emerge.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Hesla to approve the minutes for November 29, 2016 regular commission meeting. Motion carried.

PAYROLL: Moved by Tobin, seconded by James to approve and authorize the chairman to sign the payroll period ending November 26, 2016. Motion carried.  

Auditor’s Office 4,409.60; Treasurer’s Office 4,038.91; Register of Deeds 2,758.91; State’s Attorney 1,856.00; Sheriff’s Office 6,584.00; Jailors 5,400.86; Assessor’s Office 4,043.07; Commissioners 2,706.92; Home Health 305.25; WIC 214.50; Veteran’s Service 1,221.25; Maintenance 2,035.30; Extension 678.60; Drainage 98.08; Planning & Zoning 211.20; Emergency & Disaster 357.00, E-911 42.50; Weed 422.35; Highway 17,495.89; Social Security 3,379.03; Medicare 790.22; SD Retirement 2,560.59 for a total of 61,610.03.

            CLAIMS: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Christensen Ambulance 3,750.00, CNA Surety 50.00, Delaney Nielsen & Sannes 2,916.67, DWARE Inc. 2,500.00, Microfilm Imaging Systems Inc. 70.00, Rausch Brothers 180.00, SDACO M&P Fund 276.00, Webster Scale Inc. 262.50, Xerox Corp. 124.15, Yankton Co. Sheriff’s Office 50.00,

SUPPLIES: 3-D Specialties Inc. 217.00, A&B Business Inc. 766.86, A&S Hardware 387.37, Ameripride Services Inc. 521.97, Brock White Co. LLC 3,999.87, Cole Papers, Inc. 295.09, Colonial Research 720.92, Cornwell Drug 1,506.44, CWD 793.08, Day County Treasurer 212.40, Mac’s 48.30, Office Peeps Inc. 106.03, James Pearson 100.00, Shopko 123.37, Sioux Valley Cooperative 11,734.39, Sturdevant’s Auto Parts 692.37, Twin Valley Tire 11,785.62, Universal Manufacturing 235.00, Valley Office Products 13.35,

REPAIRS: American Time & Signal Co. 70.85, Butler Machinery 745.01, Hanten’s Repair 289.90, Hedahls Auto Parts 511.81, Hoverstadt’s Electric 59.00, Johnson Controls Inc. 1,285.59, Johnson Lumber 6.00, Northstar Mechanical Inc. 891.88, RDO Equipment Co. 522.29, Sheehan Mack Sales 6,146.35, Snaza Implement LLC 422.25, Steven Lyons 1,000.00, Webster Auto Care Inc. 70.52, Webster Tire Inc. 45.00,

UTILITIES: City of Webster 317.39, ITC 1,262.27, James Valley Telecommunication 139.40, Midcontinent Communications 239.93, Northwestern Energy 3,279.33, PAETEC 22.22, RC Communications Inc. 50.00, Verizon Wireless 255.11,

ELECTIONS: Secretary of State 3,000.00,

INSURANCE: Janet Coyne 318.61,

PER DIEM: Frank James 39.60, Rick Tobin 41.40,

PUBLICATION: Reporter and Farmer 419.73,

VEHICLE: 30,350.00,

MANUAL CHECKS: Day Co. Treasurer 1,163.42, Laura Kuecker 84.00, SD Dept. of Revenue 98,884.13.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

DAV VAN: VSO Bohn discussed with the board about the possibility of parking the DAV van in the garage on the courthouse property. Being there is an open space in the garage the DAV van can be parked in the garage.

RECOMMENDATION: Treasurer Wagner reported that Amber Anderson has met her one year of employment and recommends a pay increase. Moved by Walters, seconded by Tobin to approve a $.64/hour increase (from $16.00 to $16.64) effective December 21, 2016. Motion carried.

SHERIFF/JAIL: Sheriff Hillestad met with the board about the yearly maintenance on the finger print machine. Moved by Tobin, seconded by James to approve the renewal for the 2017 Maintenance Agreement for the finger print machine. Motion carried. Sheriff Hillestad also discussed the possibility of having “service in kind” work done in the jail to replace the flooring in the kitchen and booking room. Moved by James, seconded by Walters to allow “service in kind” work done in the jail for the flooring. Motion carried.

WEED BOARD: Moved by Tobin, seconded by Hesla to recess and convene as a Weed Board at 9:45 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 10:00 AM. Next Weed Board meeting will be Tuesday February 21, 2017.

HIGHWAY DEPT. Hwy. Supt. Braaten presented a letter from the State on the possibility that Co. Rd #1 Project won’t get started until 2018.

ROAD HAUL AGREEMENT: Moved by James, seconded by Tobin to approve the signing of the Amendment for the Road Hall Agreement/BSS&E. Motion carried.

BID ON ROAD GRADER: Moved by Hesla, seconded by Tobin to authorize Hwy. Supt. Braaten to bid on a road grader in Walworth County. Motion carried.

RECESS: Chairman Tompkins declared a recess at 10:15 AM. Chairman Tompkins reconvened the regular session at 10:25 AM.

SEARCH AND RESCUE TEAM: Joe Valley met with the board about getting a tax exempt status for a Search and Rescue Team in Day Co. Moved by James, seconded by Walters to authorize States Attorney Smeins to assist with grant applications and allow Day Co. to be a sponsoring entity. Motion carried.

AVERA ST. LUKES CLAIM: Moved by James, seconded by Tobin to deny the claim from Avera St. Lukes Hospital (for County Poor Relief on presented account). Not enough information was supplied. Motion carried. A letter of denial will be sent.

CONTRACT: Moved by Walters, seconded by James to authorize the chairman to sign the 2017 Lease Agreement for the South Dakota Department of Health. Motion carried.

NECOG: Moved by Hesla, seconded by Walters to approve the Joint Cooperative Agreement with NECOG for $9,083.59 for 2017. Motion carried.

AMBULANCE CONTRACT: Moved by James, seconded by Tobin to authorize the chairman to sign the 2017 Ambulance Contract for $47,500 with Christensen Ambulance Service Inc. Motion carried.

FAIR BOARD LEASE: Moved by Walters, seconded by Tobin to approve the 2017 Annual Fair Board Lease to be reviewed each year in December. Motion carried.

PUBLIC DEFENDER CONTRACT: Moved by Walters, seconded by Hesla to authorize the chairman to sign the 2017 Public Defender Contract for $35,000 with Delaney, Nielsen & Sannes.  Motion carried.

SD FAMILY SUPPORT/LIFE QUEST LEASE AGREEMENT: Per room rent approval at November 29, 2016 commission meeting, moved by Walters, seconded by James to authorize the chairman to sign the 2017 written lease agreement with SD Family Support/Life Quest. Motion carried.

AGREEMENT: Moved by Hesla, seconded by Walters to authorize the chairman to sign the 2017 Intergovernmental Agreement for Enhanced E911 Telephone Service with the call center in Watertown, SD. Motion carried.

 

 

EMPLOYEE EVALUATION: VSO Bohn has met his six month of employment. Moved by Hesla, seconded by James to approve a $.50/hour increase (from $15.00 to $15.50) effective December 1, 2016. Motion carried. Hwy. Supt. Braaten has met his one year of employment. Moved by Hesla, seconded by James to approve a $1.00/hour increase effective December 1, 2016. Motion carried.

EXECUTIVE SESSION: Moved by Walters, seconded by Hesla to enter into Executive Session at 11:00 AM pursuant to SDCL 1-25-2 for legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:45 AM.

PAY PERIOD: Moved by Walters, seconded by James to approve the 27th pay period in 2016 which represents an accrued liability which has accumulated over the last 14 years. Motion carried.

ADJOURNMENT:   Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Thursday December 29, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

November 29, 2016

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday November 29, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Dept. of Revenue, Robert R. Nelson.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by James to approve the minutes for November 10, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of November 1, 2016. Total amount of deposits in bank $347,961.52; Total amount of actual cash $5,983.69; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 583,976.21. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 6,417,033.71; Postage 429.25; Register of Deeds 85.00; Credit cards 4,074.28 for a total of $7,949,543.66.  Cash Balances: General Fund 2,461,467.64, Highway 2,591,328.22, E911 31,247.49, OEM 14,976.68, Domestic Abuse 234.00, 24/7 Fund 11,544.70, M & P Fund 21,944.84, 700 Accounts 2,593,060.73, equals 7,725,804.30.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of October 2016. Births (18) and Deaths (22) 600.00; Marriages (1) 40.00; Transfer fees 4,136.50; Recordings 4,230.00; Copies 590.75; Sales Tax .83 for a total of 9,598.08.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of October 2016: Accident Reports 8.00, Phone cards 210.00, Phone Commission 7.50, Fees 1,226.33, Finger Prints 30.00, PBT’s 320.00, Pistol Permits 254.00, UA Fees 90.00, Work Release 120.00 for a total of 2,265.83.

PAYROLL: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending November 12, 2016. Motion carried.  

Auditor’s Office 4,860.96; Treasurer’s Office 4,065.54; Register of Deeds 2,785.54; State’s Attorney 1,856.00; Sheriff’s Office 6,130.00; Jailors 5,019.30; Assessor’s Office 4,803.31; Commissioners 2,706.92; Home Health 387.75; WIC 268.13; Veteran’s Service 1,352.50; Maintenance 2,112.19; Extension 772.85; Welfare 133.12; Drainage 98.08; Planning & Zoning 207.67; Emergency & Disaster 255.00, E-911 76.50; Weed 1,632.53; Highway 15,928.66; Social Security 3,335.45; Medicare 780.05; Blue Cross Blue Shield 17,785.40, Medico 251.12, SD Retirement 2,594.26 for a total of 80,198.83.

            CLAIMS: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Archaeological Research Center 495.40, Century Business Products 141.46, City of Watertown 4,685.36, Fiksdal Funeral Service 175.00, Kevin’s Service 125.00, Law Office of Danny Smeins 3,326.77, Medtox Laboratories Inc. 107.01, Sanford Health 327.00, SD Dept. of Transportation 14,398.13, Sibson Gravel LLC 99,000.00,

SUPPLIES: A&B Business Inc. 62.55, A&S Hardware 23.94, American Youth Foundation 84.00, Ameripride Services Inc. 500.24, Cole Papers, Inc. 295.09, Colonial Research 427.47, Cornwell Drug 1,325.00, Crop Production Services 4,073.00, CWD 833.81, Dairy Plant SDSU 101.16, Dave Hahler Automotive 20.70, Equipment Blades Inc. 3,072.00, Federal Property Agency 491.00, Growmark Inc. 1,728.00, Lien Transportation Co. 3,484.88, McLeod’s 56.37, Northland Auto Center Inc. 5.99, Office Peeps Inc. 700.45, Kenneth Opitz 36,069.32, Lois Opitz 36,069.32, SD Weed & Pest Board 121.50, Shopko Webster 74.82, Spectra Associates Inc. 262.50, Valley Office Products 525.29,

REPAIRS: Diesel Machinery 7,867.04, Hanten’s Repair 374.85, RDO Equipment Co. 522.29, Sioux Valley Cooperative 30.00,

UTILITIES: Century Link 752.22, Dependable Sanitation 136.50, Northwestern Energy 716.89, OtterTail Power Co. 20.36, Venture Communication Inc. 264.69, Verizon Wireless 255.11,

PER DIEM: Kevin Bohn 102.10, Jim Tompkins 31.95,

PUBLICATION: Waubay Clipper 141.18,

DUES: SDAAO 150.00,

REGISTRATION: SDSU Extension 20.00, Webster Area Chamber 132.00,

ELECTION: Amber Anderson 50.00, Arnie Anderson 45.00, Andover Sr. Center 50.00, Nancy Bartos 150.00, Leon Beisch 165.00, Jodi Berger 25.00 Leah Bisgard 160.00, Barbra Block 35.00, Virginia Block 150.00, Kevin Bohn 45.00, Ben Braaten 40.00, Bristol Community Center 100.00, Julaine Busch 175.80, Marsia Butler 155.00, Beth Dureer 155.00, Genevieva Ewalt 188.00, Leon Fosheim 45.00, Ann Gerriets 135.00, Elaine Gilbertson 150.00, Michele Grajczyk 155.00, Kathleen Grupe 155.00, Myrene Hanson 155.00, Pat Hoffman 150.00, Kris Hubsch 45.00, Sara Johnson 155.00, Kevin Jorgenson 179.90, Ruth Kotzea 150.00, William Kroll 150.00, Jewel Larson 130.00, Monica Larson 135.00, Ruby Larson 150.00, Evonne M. Lesnar 155.00, Becky Mahlen 150.00, Karen Nolte 155.00, Judy Pesall 150.00, Alice Jean Peterson 155.00, Pierpont Community Bldg. 50.00, Judy Ronshaugen 150.00, Roslyn Town 50.00, Frances Rougemont 160.00, Monte Rougemont 166.25, Nancy Rumpza 183.00, Jodi Schlotte 130.00, Theresa Schuring 150.00, Marcia Solberg 120.00, St. Joseph’s Hall 50.00, Ilene Stave 155.00, Penny Stolsmark 169.40, Barbara Tompkins 150.00, Lorinda Towe 175.00, Doris Townsend 160.00, Raenell Trautner 155.00, Charlene Voss 168.90, Bonnie Warrington 150.00, Waubay Legion 100.00, Cherrie Whitlock 45.00, Jane Wika 165.00, Steph Williams 70.00, Rhonda Zubke 50.00, Election Systems & Software 2,166.65, SeaChange 350.00,

MANUAL CHECKS: SD Dept. of Revenue 83,918.11, Day County Treasurer 10,219.94.

PLANNING/ZONING: Moved by Hesla, seconded by James to recess the regular session at 9:13 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:39 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by James, seconded by Walters to approve the following plats: 1) Raap Family Subdivision in NW and SW (28 124 58), 2) Doxsee South Waubay Lake 2nd Subdivision in Gov’t Lots 7 & 9 (7 122 55), 3) PW Northwest Addition in the NE (29 120 55), 4) PW East Addition in the W1/2 of the NW (33 120 55), 5) PW Northeast Addition in the W1/2 of NW (28 120 55), 6) PW South Addition in the E1/2 (32 120 55). Motion carried.

ROOM RENTAL: Katherine Breske who works for Life Quest NE Family Support (a non-profit organization) met with the board about renting a room in the courthouse. Moved by James, seconded by Walters to approve renting room #109 for $225/month starting December 1, 2016 to Life Quest. Motion carried. Danny Smeins will write up the contract.

RECESS: Chairman Tompkins declared a recess at 9:52 AM. Chairman Tompkins reconvened the regular session at 10:03 AM.

  1. WIDE SEARCH AND RESCUE TEAM: Wes Williams, Sheriff Hillstad and Joe Valley discussed the possibility of starting a county wide search and rescue team in Day County. They asked the board for their thoughts and approval. They were given the go ahead to proceed. Danny Smeins will assist with organizing a non-profit entity.

EXECUTIVE SESSION: Moved by James, seconded by Walters to enter into Executive Session at 10:28 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:43 AM.

LETTER OF RESIGNATION: Moved by Walters, seconded by James to accept, with deepest regret and gratitude from the county, a letter of resignation from OEM/E911 Director Wes Williams. Also to declare a vacancy in the OEM/E911 position and authorize the Auditor to advertise for that position. Motion carried.

HIGHWAY DEPT: Hwy. Supt. Braaten reported he is working on getting easements for Co. #1 Project, the trucks are out sanding and gave a report on the Butler bridge project.

BRIDGE IMPROVEMENT GRANT: Moved by Tobin, seconded by Hesla to authorize the chairman to sign the application for the Bridge Improvement Grant Resolution. Motion carried.

UTILITY OCCUPANCY: Moved by James, seconded by Tobin to approve the Application for Occupancy on Right-of-Way of County Highways from Lake Region Electric Assn. of Hwy. #12 in Section 4-122-57. Motion carried.

ADVERTISE FOR BIDS: Moved by James, seconded by Tobin to authorize Hwy. Supt. Braaten to advertise for bids on fuel and tires. Motion carried. Bid opening will be December 29, 2016.

CHRISTMAS TREES AT THE COURT HOUSE: If any organization is interested in having a decorated Christmas tree displayed at the courthouse contact the 4-H/Extension office.

COMMISSIONER MTG. DATES: The commissioners discussed the dates for future meetings. They will meet as follows: January 10 & 24 and February 7 & 21, 2017.

EXECUTIVE SESSION: Moved by Walters, seconded by Tobin to enter into Executive Session at 10:57 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:24 AM.

ADJOURNMENT: Moved by Walters, seconded by James to adjourn until 9:00 AM, Tuesday December 13, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

November 10, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Thursday November 10, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Thank you card from Bethesda Home, Connie Bacon-Barking Dog Complaint Letter, SD DOT, Community Health Nurse-Quarterly Report.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Hesla to approve the minutes for October 18, 2016 regular commission meeting. Motion carried.

PAYROLL: Moved by James, seconded by Walters to approve and authorize the chairman to sign the payroll period ending October 15, 2016. Motion carried.  

Auditor’s Office 4,442.88; Treasurer’s Office 4,065.54; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 6,130.00; Jailors 5,190.05; Assessor’s Office 4,040.33; Commissioners 2,706.92; Home Health 387.75; WIC 255.75; Veteran’s Service 1,343.75; Maintenance 1,940.13; Extension 678.61; Welfare 66.56; Drainage 98.08; Planning & Zoning 214.74; Emergency & Disaster 255.00; E-911 102.00; Weed 1,487.54; Highway 16,265.36; Social Security 3,317.83; Medicare 775.92; Blue Cross Blue Shield 16,200.25, Medico 242.52, SD Retirement 2,464.71 for a total of 77,340.38

PAYROLL: Moved by James, seconded by Walters to approve and authorize the chairman to sign the payroll period ending October 29, 2016. Motion carried.  

Auditor’s Office 4,548.96; Treasurer’s Office 4,092.16; Register of Deeds 2,892.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800; Jailors 4,646.88; Assessor’s Office 4,006.96; Commissioners 2,706.92; Home Health 647.63; WIC 231.00; Veteran’s Service 1,407.50; Maintenance 1,964.80; Extension 696.00; Welfare 66.56; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 178.50; E-911 119.00; Weed 1,372.07; Highway 17,018.02; Social Security 3,360.96; Medicare 786.03; SD Retirement 2,507.33 for a total of 61,243.00.

            CLAIMS: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Automatic Building Controls 570.00, Avera Behavioral Health Center 11,783.00, Bratland Law 202.40, Christensen Ambulance 3,750.00, City of Watertown 5,112.98, Clausen Construction Inc. 22,457.75, Day Co. Conservation Dist. 7,020.00, Delaney Nielsen & Sannes 2,916.67, Hofland Engineering Inc. 3,124.66, Kevin’s Service 25.00, Kolker Law Office 1,433.11, Law Office of Danny R. Smeins 3,369.85, Mayo Clinic 425.00, Microfilm Imaging Systems Inc. 70.00, Mid-Dakota Vegetation Management 29,420.50, Northeastern Mental Health Center 3,500.00, Steve Rhody 300.00, Sanford Health 279.00, SD Treasurer 21.94, SDACO M & P Fund 360.00, Taliaferro Law Firm, P.C. 32.20, Webster Scale Inc. 9,910.73, Xerox Corp. 19.96,

SUPPLIES: A&B Business Inc. 595.79, A & S Hardware 284.81, American Signal Corporation 176.69, Ameripride Services Inc. 361.79, BPro 28.00, Colonial Research 253.84, Election Systems & Software 1,325.00, Equipment Blades Inc. 1,536.00, First Bank & Trust 1,322.32, JLC Solutions/Janitor’s Closet 144.20, McLeod’s 454.47, Mid-American Research 354.26, Mike’s Jack & Jill 698.21, Milbank Communications 555.40, National 4-H Council 293.60, Newman Traffic Signs 64.14, , Office Peeps Inc. 240.87, Pizza Hut 47.99, Sioux Valley Cooperative 9,005.08, Sturdevant’s Auto Parts 720.22, US Postal Service 2,841.25, Valley Office Products 17.91,

REPAIRS: Dave Hahler Automotive 45.45, Day County TV & Appliance 42.50, Hanten’s Repair 483.30, Johnson Lumber 32.28, Power Plan 310.80, Sheehan Mack Sales 319.98, Snaza Implement LLC 154.10, Twin Valley Tire 563.30, Watertown Truck & Trailer Inc. 325.20, Webster Auto Care 534.87,

UTILITIES: City of Webster 250.42, Dependable Sanitation 50.00, ITC 1,084.55, James Valley Telecommunication 149.70, Midcontinent Communications 257.71, Northwestern Energy 2,667.80, RC Communications Inc. 50.00, Reliance Telephone Inc. 400.00,

BUILDING MAINTINANCE: Fay’s Refrigeration & Heating 3,500.00, Grote Roofing Co. Inc. 37,623.38, R & R Construction 5,468.16, Scotts Seamless Gutter 950.00,

DUES: SDACO 924.70,

DONATION/BUDGET: Aspire Inc. 5,760.00, Day County Fair 7,378.33, Live, Inc. 500.00, Safe Harbor 500.00, Webster Area Development Corp. 10,000.00,

PER DIEM: Daniel Grode 24.62, Glenn Hagen 49.50, Frank James 39.60, Paul McCarlson 22.86, Jennifer Ringkob 361.94, Rick Tobin 20.70,

PUBLICATION: Reporter & Farmer 3,729.01, Waubay Clipper 3,572.42.

MANUAL CHECKS: Day County Treasurer 2,699.00, US Postal Service 2,578.50, Nancy Bartos 26.61.

GF&P: Aaron Hunt, GF&P State Trapper, presented the Wildlife Damage Management Summary and Animal Damage Control Service to Day County.

4-H/EXTENSION: Jennifer Ringkob gave the 4-H & Youth Program Advisor Report.

TRAVEL: Moved by James, seconded by Walters to approve travel expenses for Laura Kuecker to attend Customer Service Training December 15, 2016 in Watertown. Motion carried. Moved by Walters, seconded by James to approve travel expenses for Jennifer Ringkob to attend Advisor Training January 11-13, 2017 in Mitchell. Motion carried.

RECOMMENDATION: Hwy. Supt. Braaten reported that Bill Dylla has met his six month of employment and recommends a pay increase. Moved by Hesla, seconded by James to approve a $.50/hour increase (from $16.50 to $17.00) effective November 27, 2016. Motion carried.

BUTLER BRIDGE: Moved by James, seconded by Walters to stay with Houston Engineering for the Butler Bridge Project and consult with States Attorney Smeins on legal matters. Motion carried.

ROAD HAUL AGREEMENT: Moved by James, seconded by Tobin to approve the signing of the Addendum to the Road Haul Agreement/BSS&E. Motion carried.  Moved by Tobin, seconded by James to approve the signing of the Amendment for the Road Hall Agreement/BSS&E, motion carried.

LIQUOR LICENSES: Moved by Walters, seconded by Tobin to approve renewing the 2017 Liquor licenses for Bitter Lake Lodge, Clausen’s, Dale’s Service Inc. (Hot Spot), Pickerel Lake Corner and Pickerel Lake Lodge.  Motion carried.

CONTINGENCY TRANSFER: Moved by Tobin, seconded by Walters to approve transferring $37,623.38 from contingency to the jail budget for roof repairs. Motion carried.

DEPT. OF REVENUE CERTIFICATION: Moved by Walters, seconded by Hesla to accept the following changes to the 2017 budget per certification from Dept. of Revenue. Motion carried. Road/Bridge Fund: Cash Balance Applied-351,905 changed to 412,424; 311 Current Property Tax Levy 220,000 changed to 159,481. E911 Fund: Cash Balance Applied 3,188 changed to 4,571; Net Means of Finance and Total Appropriations changed from 68,188 to 69,571.

4-H YOUTH PROGRAM ADVISOR ANNUAL EVALUATION: Auditor Fosheim presented the Annual Evaluation for SDSU 4-H Youth Program Advisor and asked for input from the commission.

COURTHOUSE CLOSINGS: The Day County Courthouse will be closed for Thanksgiving, November 24 & 25, 2016 and closed for Christmas, Friday December 23 at noon and also on Monday December 26.

POLICY HANDBOOK CHANGES: If any department has a policy change they want considered bring it to the Auditor’s office by December 1st.

LIFE INSURANCE: Moved by Walters, seconded by James to increase the life insurance, from $10,000 to $20,000, for all full time and 80% FTE county employees. Motion carried.

HAIL DAMAGE ON BUILDINGS: Moved by Tobin, seconded by Hesla to have the repairs done on the hail damaged buildings. Motion carried. Tompkins will be contacting contractors.

CANVASS NOVEMBER 8, 2016 GENERAL ELECTION: Chairman Tompkins recessed the regular session at 11:00 AM to convene as a Canvassing Board for the purpose of canvassing the November 8, 2016 General Election as authorized by SDCL12-20-36. Commission members present: Chairman Jim Tompkins, Frank James, Rick Tobin, Chuck Hesla and Linda Walters. Also present were Auditor Fosheim and Deputy Auditor Marx. Chairman Tompkins reconvened the regular session at 11:35 AM. Results as follows: One Provisional Ballot. 2840 Voters.

United States President:
Trump & Pence 1629
Johnson & Weld 116
Clinton & Kaine 974
Castle & Bradley 30
United States Senator:
John R. Thune 1817
Jay Williams 962
United States Representative:
Kristi Noem 1582
Paula Hawks 1192
Public Utilities Commissioner:
Chris Nelson 1964
Henry Red Cloud 664
State Senator District 1:
Jason Frerichs 1783
State Representatives District 1:
Steven D. McCleerey 990
Susan Wismer 1466
Day County Conservation District Supervisor:
Steve Sigdestad 1131
Frank E. James 957
Constitutional Amendment R:
Yes 1287
No 1356
Constitutional Amendment S:
Yes 1510
No 1174
Constitutional Amendment T:
Yes 1179
No 1422
Constitutional Amendment U:
Yes 1009
No 1638
Constitutional Amendment V:
Yes 1225
No 1404
INITIATED MEASURE 21:
Yes 2029
No 620
INITIATED MEASURE 22:
Yes 1411
No 1187
INITIATED MEASURE 23:
Yes 475
No 2132
REFERRED LAW 19:
Yes 692
No 1838
REFERRED LAW 20:
Yes 846
No 1841

Moved by Tobin, seconded by James to accept the results of the November 8, 2016 General Election. Motion carried.

EXCUSED: Commissioner Walters left at 11:15 AM.

ADJOURNMENT:   Moved by Hesla, seconded by James to adjourn until 9:00 AM, Tuesday November 29, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

October 18, 2016

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday October 18, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James and Walters. Absent: Tobin. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: DENR and Center for Rural Affairs.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by James to approve the minutes for October 4, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of October 1, 2016. Total amount of deposits in bank $89,243.35; Total amount of actual cash $2,302.24; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 37,223.03. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 3,946,118.81; Postage 425.29; Register of Deeds 85.00; Credit cards 851.80 for a total of $4,666,249.52.  Cash Balances: General Fund 2,828,063.56, Highway 1,119,622.00, E911 26,313.22, OEM 14,860.22, Domestic Abuse 464.00, 24/7 Fund 11,531.70, M & P Fund 21,617.84, 700 Accounts 643,691.98, equals 4,666,164.52.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of September 2016. Births (9) and Deaths (26) 525.00; Marriages (3) 120.00; Transfer fees 2,281.50; Recordings 2,863.00; Copies 575.85; Sales Tax 2.45 for a total of 6,367.80.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of September 2016: Accident Reports 12.00, Phone cards 130.00, Phone Commission 193.25, Fees 1,495.68, Finger Prints 70.00, PBT’s 253.00, Pistol Permits 48.00, Prisoners-Out of Co. 210.00, UA Fees 110.00, Work Release 820.00 for a total of 3,341.93.

PAYROLL: Moved by James, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending October 1, 2016. Motion carried.  

Auditor’s Office 4,343.04; Treasurer’s Office 4,092.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800.00; Jailors 4,511.30; Assessor’s Office 4,068.70; Commissioners 2,706.92; Home Health 453.75; WIC 338.25; Veteran’s Service 1,445.00; Maintenance 2,112.85; Extension 696.00; Welfare 66.56; Drainage 98.08; Planning & Zoning 189.99; Emergency & Disaster 289.00, E-911 136.00; Weed 1,389.55; Highway 16,074.40; Social Security 3,292.20; Medicare 769.92; SD Retirement 2,421.90 for a total of 59,963.73.

            CLAIMS: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims. Motion carried. Upon recommendation of States Attorney Smeins, moved by Walters, seconded by Hesla the previously approved claim to Avera for $11,783.00 is tabled and will be sent to a 3rd party for payment. Motion carried.

SERVICES: Century Business Products 131.04, Delaney Nielsen & Sannes 2,415.00, Green, Roby, Oviatt, Cummings 349.60, Kone Inc. 201.96, Microfilm Imaging Systems Inc. 70.00, SD Dept. of labor 1,287.00, SD Dept. of Transportation 1,957.98, Xerox Corp. 19.96,

SUPPLIES: A&B Business Inc. 635.34, A&S Hardware 293.94, American Stamp & Marking Products Inc. 85.78, Ameripride Services Inc. 429.23, Brian’s Glass & Door Inc. 185.98, Cornwell Drug 1,330.02, CWD 1,012.98, DS Solutions Inc. 175.00, Equipment Blades Inc. 500.00, First Bank & Trust 1,019.35, Grand Slam Computers Inc. 141.24, Intoximeters 240.00, Kevin Swanson 8,670.86, McLeod’s 798.00, Mike’s Jack & Jill 501.14, Myron’s Welding 34.16, Office Peeps Inc. 68.20, Shopko Webster 20.99, Sioux Valley cooperative 9,826.04, Sportsman’s Cove 16.99, Sturdevant’s Auto Parts 377.97, Valley Office Products 659.40,

REPAIRS: Northstar Mechanical Inc. 1,415.93, Power Plan 834.45, Sheehan Mack Sales 63.90, Snaza Implement LLC 161.88, Webster Tire Inc. 20.00,

UTILITIES: Century Link 376.11, City of Webster 232.53, Dependable Sanitation 82.50, ITC 650.47, James Valley Telecommunication 139.40, Midcontinent Communications 159.91, Northwestern Energy 2,794.41, OtterTail Power Co. 20.58, RC Communications Inc. 50.00, Venture Communication Inc. 264.69, Verizon Wireless 255.11,

PER DIEM: Daniel Grode 24.62, Paul McCarlson 22.86, Jim Tompkins 43.65,

PUBLICATION: Reporter and Farmer 185.79,

DUES: Nat’l. Sheriff’s Association 58.00, SD Association of Co. Commissioners 1,807.00,

DONATION: Safe Harbor 345.00.

MANUAL CHECKS: SD Dept. of Revenue 123,385.50, Day County Treasurer 553.11, US Postal Service 860.25, Fiksdal Funeral 1,500.00, Avera St. Lukes 635.84.

GF&P ANIMAL CONTROLL PROGRAM REPORT: Aaron Hunt rescheduled to meet with the commissioners until the November 10th meeting.

PLANNING/ZONING: Moved by Hesla, seconded by James to recess the regular session at 9:13 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:32 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by James to approve the following plats: 1) Headley Addition in SW (27 120 58), 2) Barkley North Pickerel Subdivision in Gov’t lot 7 (15 124 53). Motion carried.

RECESS: Chairman Tompkins declared a recess at 9:37 AM. Chairman Tompkins reconvened the regular session at 9:45 AM.

HIGHWAY DEPT: Hwy. Supt. Braaten reported that Ottertail is working in Day County, receiving calls & discussion on CR #36, finished rip-rap on CR 13A, graveling in Homer Twp. and presented Ike Waldner his 30 years of service certificate.

COUNTY #1 EASEMENT AGREEMENTS: Moved by Walters, seconded by Hesla to authorize the chairman to sign any outstanding easement agreements on Co. # 1 Reconstruction Project. Motion carried.

COMMISSIONER MTG. DATES: The commissioners discussed the dates for future meetings. They will meet as follows: November 10 & 29, December 13 & 29, 2016.

EXECUTIVE SESSION: Moved by Hesla, seconded by Walters to enter into Executive Session at 10:03 AM pursuant to SDCL 1-25-2 for legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:32 AM.

ADJOURNMENT: Moved by James, seconded by Walters to adjourn until 9:00 AM, Thursday November 10, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

October 4, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday October 4, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F and Glenn Gebur.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Thank you cards from Brayden Zubke Family and the Grosek Family

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by James to approve the minutes for September 27, 2016 regular commission meeting. Motion carried.

            CLAIMS: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Christensen Ambulance 3,750.00, Delaney Nielsen & Sannes 2,916.67, Sanford Health 138.00, SDACC-CLERP 1,627.51, SDACO M&P Fund 218.00,

SUPPLIES: A&S Hardware 52.38, Ameripride Services Inc. 38.34, Day County Treasurer 425.29, JLC Solutions/Janitor’s Closet 288.14, Office Peeps Inc. 16.62, Shopko 134.94, Twin Valley Tire 3,909.32,

REPAIRS: Diesel Machinery 822.10,

UTILITIES: ITC 595.67, Midcontinent Communications 92.80,

PER DIEM: Best Western 959.90, Frank James 174.60, Dari Schlotte 113.24, Rick Tobin 198.90, Jim Tompkins 151.55,

PUBLICATION: Reporter and Farmer 1,031.50, Waubay Clipper 58.45.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports. Discussion was held on CPR/AED Training October 12 & 13. Personnel Policy suggested changes, insurance rates, flu vaccine is available in nurse’s office.

TRAVEL REQUEST: Moved by James, seconded by Tobin to approve travel expenses for VSO Bohn to attend the Annual Refresher Workshop November 7 & 8, 2016 in Sioux Falls, SD. Motion carried.

WEED BOARD: Moved by James, seconded by Hesla to recess and convene as a Weed Board at 9:42 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 9:54 AM. Next Weed Board meeting will be Tuesday December 6, 2016.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 9:58 AM pursuant to SDCL 1-25-2 for legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:11 AM.

RECOMMENDATION: Hwy. Supt. Braaten recommends a pay increase for James Pearson. Moved by Hesla, seconded by Tobin to approve a $.48/hour increase (from $17.00 to $17.48) effective October 3, 2016. Motion carried.

BID LETTING: Moved by Hesla, seconded by Tobin to table the bid letting for a motor grader until a later date. Motion carried.

NEW HIRE START DATE: Moved by Walters, seconded by James to allow Matt Halbkat to start working at the highway department October 5th instead of October 11th. Motion carried.

SURPLUS DAV VAN: Moved by Walters, seconded by Hesla to donate the surplus DAV van to Bethesda Home in Webster. Roll call: Hesla-yes, James-yes, Tobin-yes, Tompkins-yes, Walters-yes. Motion carried.

 

CASH TRANSFER: Moved by Walters, seconded by Hesla to transfer $1,179,000 from General Fund to Highway Fund as budgeted for in the 2016 Budget. Motion carried.

ADJOURNMENT:   Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday October 18, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

September 27, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday September 27, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Thank you cards from Jen Moos and the Grosek Family, Emerge-A SD Corn Publication, US Dept. of the Interior (Bureau of Indian Affairs).

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Tobin to approve the minutes for September 6, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of September 1, 2016. Total amount of deposits in bank $113,053.49; Total amount of actual cash $3,052.24; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 9,360.67. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 3,663,569.09; Postage 254.79; Register of Deeds 85.00; Credit cards 1,219.47 for a total of $4,380,594.75.  Cash Balances: General Fund 2,828,473.99, Highway 1,126,950.27, E911 34,411.89, OEM 15,664.33, Domestic Abuse 374.00, 24/7 Fund 11,224.70, M & P Fund 21,254.84, 700 Accounts 342,155.73, equals 4,380,509.75.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of August 2016. Births (22) and Deaths (33) 825.00; Marriages (3) 120.00; Transfer fees 2,161.50; Recordings 3,205.00; Copies 564.60; Sales Tax .04 for a total of 6,876.14.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of August 2016: Accident Reports 8.00, Phone cards 180.00, Phone Commission 8.87, Fees 1,391.53, Finger Prints 150.00, Misc. Income 10.00, PBT’s 307.00, Pistol Permits 30.00, Prisoners-Out of Co. 1,890.00, UA Fees 40.00, for a total of 4,015.40.

PAYROLL: Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending September 3, 2016. Motion carried.  

Auditor’s Office 4,343.04; Treasurer’s Office 3,964.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800.00; Jailors 4,895.05; Assessor’s Office 3,993.73; Commissioners 2,706.92; Home Health 429.00; WIC 338.25; Veteran’s Service 1,330.00; Maintenance 2,007.10; Extension 855.50; Welfare 66.56; Drainage 98.08; Planning & Zoning 250.09; Emergency & Disaster 365.50; E-911 272.00; Weed 457.15; Highway 17,742.98; Social Security 3,332.97; Medicare 779.46; Medico 8.60, SD Retirement 2,520.70 for a total of 61,225.00.

PAYROLL: Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending September 17, 2016. Motion carried.  

Auditor’s Office 4,363.84; Treasurer’s Office 3,937.54; Register of Deeds 2,785.54; State’s Attorney 1,856.00; Sheriff’s Office 6,192.00; Jailors 4,970.30; Assessor’s Office 4,022.69; Commissioners 2,706.92; Home Health 379.50; WIC 255.75; Veteran’s Service 1,183.75; Maintenance 2,000.05; Extension 681.50; Welfare 133.12; Drainage 98.08; Planning & Zoning 228.88; Emergency & Disaster 323.00; E-911 59.50; Weed 943.85; Highway 16,799.56; Social Security 3,291.95; Medicare 769.82; Blue Cross BlueShield 16,200.25; Medico 242.52; SD Retirement 2,406.13 for a total of 76,832.04.

            CLAIMS: Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Adam Mines 67.50, Ag & Biosystems Engineering 2,000.00, Bratland Law 2,658.80, City of Watertown 4,683.93, Clark Family Dental 141.00, Delaney Nielsen & Sannes 11,783.00, Hofland Engineering Inc. 11,284.68, Law Office of Danny R. Smeins 3,928.33, Lexisnexis Matthew Bender & Co. 16.40, May Clinic 517.40, Sanford Health 744.00, Tyler Technologies Inc. 250.00, Xerox Corp. 149.35,

SUPPLIES: A&B Business Inc. 328.43, Ameripride Services Inc. 640.40, Ben Braaten 100.00, Colonial Research 135.26, Cornwell Drug 1,296.01, Dave’s Marine 150.00, Duininck, Inc. 88,548.04, Marcia Solberg 230.02, Mid-American Research 1,172.88, National 4-H Council 68.95, Office Peeps Inc. 296.14, Phoenix Supply 207.09, Shopko Webster 88.91, Spot on Printing 94.00, Sturdevant’s Auto Parts 430.90, Team Laboratory Chemical Corp. 768.50, Twin Valley Tire 370.80, Valley Office Products 350.09, Webster Tire Inc. 247.24,

REPAIRS: Dave Hahler Automotive 331.00, Diamond Mowers Inc. 118.50, Sheehan Mack Sales 497.47, Vander Haag’s Inc. 14,600.00, Vetch Auto Body 3,367.00,

UTILITIES: Century Link 376.11, Dependable Sanitation 159.50, ITC 58.00, Northwestern Energy 1,126.17, OtterTail Power Co. 23.10, PAETEC 11.13, Venture Communication Inc. 264.69,

PER DIEM: Barbra Block 74.91, Janet Coyne 160.81, Bonnie Fosheim 148.05, Jennifer Moos 55.43, Connie Wagner 25.81,

PUBLICATION: Waubay Clipper 1,928.47

REGISTRATION: SDSU-SDLTAP 100.00.

MANUAL CHECKS: Towers Systems 8,262.26, SD Dept. of Revenue 113,520.53, Day County Treasurer 181.40, US Postal Service 292.50, Britton Journal 41.00, Century Business 132.39.

PLANNING/ZONING: Moved by James, seconded by Walters to recess the regular session at 9:12 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Tompkins reconvened the regular session at 9:39 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by James, seconded by Tobin to approve the following plats: 1) Hallstrom Sub Div in the NW (14 120 56), 2) Doxsee South Waubay Lake Sub Div in Gov’t Lots 7 & 9 (7 122 55). Motion carried.

FLU VACCINE: Moved by Walters, seconded by Tobin to approve flu vaccine for county employees. The insurance will be billed first and the county will pay the balance owed. Motion carried. County employees need to schedule appointments with the Nurse’s office.

RECESS: Chairman Tompkins declared a recess at 9:43 AM. Chairman Tompkins reconvened the regular session at 9:55 AM.

BUDGET HEARING: The Commission conducted the final Budget Hearing. Craig Kroll, president of the Fair Board, could not attend the budget hearing. Moved by James, seconded by Tobin to approve the following changes: Jail 227,082 to 197,082; Ambulance 45,000 to 47,500; Mental Health Center 5,000 to 4,000; Senior Citizens 4,000 to 4,500. Motion carried. Moved by Walters, seconded by Hesla to adopt the 2017 Budget and Means and Finance: General Fund 3,775,966, Road & Bridge Fund 3,306,581, E911 Fund 68,188, Office of Emergency Management Fund 23,902, Domestic Abuse Fund 1,800, 24/7 Sobriety Fund 5,000, ROD Modernization & Preservation Fund 5,000. Adjusted General Fund Cash Applied from 646,073 to 611,886, Road & Bridge Fund Cash Applied from 647,084 to 351,905. Current Property Tax 2,962,872; Mill Levy: General Fund 2.279, County Snow Removal Fund 0.123. Motion carried.

EXCUSED: Commissioner Tobin left at 11:00 AM.

DAV VAN BID OPENING: The following bids were received for the surplus DAV van: $1,568.00 Bay Ridge Motors, Island Lame, IL; $1,000.00 Bethesda Home, Inc. Webster, SD. Moved by Walters, seconded by Hesla to reject both bids. Motion carried.

NEW HIRE: Moved by Hesla, seconded by Walters to hire Matt Halbkat at $16.50/hour, with benefits, working at the Hwy. Dept. Effective date October 11, 2016. Motion carried.

DISCUSSION ON NOTIFYING LANDOWNERS: Hwy Supt. Braaten discussed notifying landowners on Co. #36 of possibly turning 13 miles of paved road into gravel due to maintenance costs.

GRAVEL CRUSHING BID: The following bids were received for gravel crushing: $1.65/ton Sibson Gravel; $2.09/ton Brownlee Construction, Inc.; $2.10/ton Dakota Constructors Inc. Moved by Hesla, seconded by Walters to award Sibson Gravel the low bid. Motion carried.

FIVE-YEAR TRANSPORTATION PLAN: Hwy. Supt. Braaten gave a report on the Five-Year Transportation Plan. Moved by Walters, seconded by Hesla to approve the Five-Year Transportation Plan as presented. Motion carried.

ADJOURNMENT:   Moved by Walters, seconded by James to adjourn until 9:00 AM, Tuesday October 4, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

September 6, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday September 6, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Tobin and Walters. Absent: Hesla. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: The 911 Communicator, Thank You from Kristi Spitzer, East River Electric Power Co-op. and Greg Lewandowski.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by James to approve the minutes for August 16, 2016 regular commission meeting. Motion carried.

PAYROLL: Moved by James, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending August 20, 2016. Motion carried.  

Auditor’s Office 4,411.68; Treasurer’s Office 4,012.29; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800.00; Jailors 4,869.08; Assessor’s Office 4,006.96; Commissioners 2,706.92; Home Health 449.63; WIC 334.13; Veteran’s Service 1,430.00; Maintenance 2,000.05; Extension 1,899.50; Welfare 66.56; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 442.00; E-911 102.00; Weed 761.95; Highway 17,088.86; Social Security 3,410.48; Medicare 797.58; Blue Cross BlueShield 16,200.25; Medico 242.52; SD Retirement 2,545.53 for a total of 78,583.69.

            CLAIMS: Moved by Tobin, seconded by Walters to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Mason Berger 210.00, Bratland Law 1,508.80, Bullert Automotive LLC 150.00, Christensen Ambulance 3,750.00, Duane Cleveland 180.00, Delaney Nielsen & Sannes 2,916.67, Family, Cosmetic, & Implant Dentistry 89.00, Federal Express 11.81, Law Office of Danny R. Smeins 3,272.58, Minn-Dak Fire & Safety 310.15, Sanford Health 94.00, SD Dept. of Transportation 929.69, SDACO M&P Fund 242.00, Creighton A. Thurman 200.90,

SUPPLIES: 3-D Specialties Inc. 941.17, A&B Business Inc. 503.23, A&S Hardware 238.74, Ameripride Services Inc. 238.09, Colonial Research 279.55, Day County Treasurer 254.79, Dollar General 29.40, Express Diagnostics Int’l Inc. 263.96, First Bank & Trust 343.61, Hodges Bade Company, Inc. 455.26, Karli Zimmerman 41.00, Mid-American Research 307.38, Mike’s Jack & Jill 624.33, Office Peeps Inc. 21.88, Quill 129.95, RDO Equipment Co. 22.24, Sioux Valley Co-op 15,643.16, Thomson Reuters 307.50, Twin Valley Tire 3,387.92, Universal Manufacturing 263.20,

REPAIRS: Crawford Trucks & Equipment 1,326.80, Dave Hahler Automotive 45.45, Day County TV & Appliance 58.40, Diesel Machinery 391.30, Northland Auto Center Inc. 7.98, Snaza Implement LLC 19.55, Webster Tire Inc. 20.00,

UTILITIES: Century Link 376.11, City of Webster 200.11, Dependable Sanitation 50.00, ITC 1,471.13, James Valley Telecommunication 149.70, Midcontinent Communications 240.34, Northwestern Energy 57.04,RC Communications Inc. 50.00, Venture Communication Inc. 264.69,

PER DIEM: Barbra Block 25.75, Kevin Bohn 18.35, Cedar Shore 379.80, Janet Coyne 27.36, Janey Cronin 85.50, Day County 4-H Leaders 61.00, Kristie Erickson 45.00, Mike Frey 45.00, Jeanne Fuller 35.55, Darlene Grant 36.00, Frank James 39.60, Janet Marx 25.75, Julie Prasek 37.80, Pam Raeder 41.40, Ramkota Inn 432.00, Jeremy Skoglund 138.60, Marcia Solberg 31.51, Lynda Stern 13.50, Rick Tobin 41.40, Connie Wagner 25.75, Heather Wells 24.30, Diana Whipple 31.50,

PUBLICATION: 1,171.83,

MANUAL CHECKS: Roberts County Auditor 33.00, Day County Treasurer 2,444.05.

AMBULANCE:  Mark and Renae Christensen reported on the cost to maintain an ambulance service and requested a budget increase for 2017.

PLANNING/ZONING: Moved by James, seconded by Walters to recess the regular session at 9:30 AM, to convene as Planning and Zoning board. Motion carried. Chairman Tompkins reconvened the regular session at 10:00 AM.

CHANGE OF ZONING: Upon recommendation of the Planning & Zoning Board, moved by James, seconded by Tobin to approve a change of zoning from Ag to Commercial on the following description: Wagner Sub Div in the SW (25 123 56). Motion carried.

2017 BUDGET HEARING: The commission conducted the 1st Hearing for the 2017 Proposed Budget. No one from the public appeared. The next Hearing will be September 27, 2016 at 10:00 AM.

RECESS: Chairman Tompkins declared a recess at 11:04 AM. Chairman Tompkins reconvened the regular session at 11:12 AM.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 11:20 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:32 AM.

HIGHWAY: CRUSHING GRAVEL: Moved by James, seconded by Tobin to approve the Hwy. Dept. to obtain bids for crushing gravel in Opitz Pit and have a bid letting on September 27, 2016. Motion carried.

FIVE-YEAR TRANSPORTION PLAN: Moved by Tobin, seconded by James to advertise for a public meeting for Day County Five-Year Transportation Plan. Motion carried.

ADVERTISE: Moved by Walters, seconded by James to authorize Hwy. Supt. Braaten to advertise for a full time person. Motion carried.

UTILITY OCCUPANCY: Moved by Walters, seconded by Tobin to approve the Application for Occupancy on Right-of-Way of County Highways from James Valley Telecommunications of Hwy. #41 in Sections 20 & 21-122-59. Motion carried.

TRAVEL: Moved by Walters, seconded by Tobin to approve travel expenses for the Hwy. Supt. to attend the Annual North Central Regional Local Road Conference in Rapid City on October 19 & 20, 2016. Motion carried.

PART-TIME HIRE: Moved by Tobin, seconded by Walters to approve hiring Norman Raap as part-time help (as needed) starting September 6, 2016 at a recommended rate of $18.48/hour with no benefits. Motion carried.

911 ANTENNA: OEM Director Williams reported the 911 antenna is repaired and working well.            Moved by Walters, seconded by James to approve the bill for the antenna repair in the amount of $8,262.26 to be paid through the 911 fund. Motion carried.

JAIL ROOF REPAIR: The following bids were received for repairing the jail roof: $28,260.00 Grote Roofing, Inc. and $29,905.20 Pro Lumber Supply. Moved by Walters, seconded by Tobin to award Grote Roofing, Inc. the low bid. Motion carried.

SURPLUS: Moved by Walters, seconded by James to declare the 2007 Ford DAV van as surplus and no longer for county purposes. Motion carried.

ADVERTISE FOR BIDS: Moved by James, seconded by Tobin to authorize VSO Bohn to obtain sealed bids on the surplus DAV van. Motion carried. Bid opening will be September 27, 2016 at 11:00 AM.

PUBLIC DEFENDER: Tom Sannes appeared as a member of a State Committee to discuss the responsibilities of a Public Defender and Indigent Representation.

TRAVEL: Moved by Walters, seconded by James to approve travel expenses for the States Attorney to attend the Prosecutor’s Training September 15 & 16, 2016 in Pierre, SD. Motion carried.

 

 

 

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 12:23 PM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 12:50 PM.

ADJOURNMENT:   Moved by Tobin, seconded by Walters to adjourn until 9:00 AM, Tuesday September 27, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

August 16, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday August 16, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Thank you from Rhonda Zubke

PUBLIC COMMENTS: None.

MINUTES:  Moved by Hesla, seconded by James to approve the minutes for August 2, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of August 1, 2016. Total amount of deposits in bank $115,962.07; Total amount of actual cash $1,710.52; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 16,957.84. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 4,710,958.80; Postage 227.71; Register of Deeds 85.00; Credit cards 1,181.50 for a total of $5,437,083.44.  Cash Balances: General Fund 2,926,022.10, Highway 2,098,826.65, E911 38,997.02, OEM 16,524.45, Domestic Abuse 119.00, 24/7 Fund 10,877.70, M & P Fund 16,306.88, 700 Accounts 315,047.04, equals 5,422,720.84.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of July 2016. Births (18) and Deaths (43) 915.00; Marriages (6) 240.00; Transfer fees 5,511.00; Recordings 3,080.00; Copies 511.85; Sales Tax .38 for a total of 10,258.23.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of July 2016: Phone cards 60.00, Phone Commission 17.36, Fees 730.00, Finger Prints 100.00, Misc. Income 10.00, PBT’s 347.00, Pistol Permits 127.00, Prisoners-Out of Co. 2,590.00, work release 210.00, for a total of 4,191.36.

PAYROLL: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending August 6, 2016. Motion carried.  

Auditor’s Office 4,417.92; Treasurer’s Office 4,044.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800.00; Jailors 4,606.80; Assessor’s Office 4,042.24; Commissioners 2,706.92; Home Health 470.25; WIC 321.75; Veteran’s Service 1,400.00; Maintenance 2,123.43; Extension 739.50; Welfare 66.56; Drainage 98.08; Planning & Zoning 211.20; Emergency & Disaster 357.00; E-911 314.50; Weed 1,386.57; Highway 17,158.78; Social Security 3,382.35; Medicare 791.04; SD Retirement 2,476.46 for a total of 61,583.67.

            CLAIMS: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Business Products 122.99, City of Watertown 4,702.55, Clausen Const. Inc. 81,166.00, Division of Motor Vehicle 42.40, Hofland Engineering Inc. 5,075.55, Law Office of Danny R. Smeins 85.00, Medtox Laboratories Inc. 71.34, Microfilm Imaging Systems Inc. 70.00, Sanford Health 1,581.00, SD Dept. of Public Safety 2,340.00, Siegel, Barnett & Schutz, LLP 184.86, Sperry Stump Removal 3,500.00, Tammy Stolle Court Reporting 463.80, Xerox Corp. 19.96,

SUPPLIES: A&B Business Inc. 810.16, A&S Hardware 201.00, All Flags LLC 74.31, Ameripride Services Inc. 321.19, Cornwell Drug 1,288.00, Crop Production Services 2,335.00, CWD 668.55, Duininck, Inc. 486,958.00, First Bank & Trust 370.76, Grand Slam Computers Inc, 975.00, Jebro Inc. 150.00, Johnson Lumber 309.17, Lyle Signs Inc. 298.27, Mike’s Jack & Jill 533.59, Minn-Dak Fire & Safety 638.50, Office Peeps Inc. 158.79, Partners Funding, Inc. 263.86, Phoenix Supply 204.65, Shopko Webster 33.32, Sioux Valley Co-op 8,857.74, Snaza Implement LLC 27.34, Spot On Printing 50.00, Sturdevant’s Auto Parts 536.97, Valley Office Products 138.45,

REPAIRS: Equipment Blades Inc. 200.00, Northland Auto Center Inc. 256.98, RDO Equipment Co. 12.85, Sheehan Mack Sales 252.06, Webster Auto Care Inc. 480.63,

UTILITIES: City of Webster 202.40, Dependable Sanitation 82.50, ITC 587.73, , James Valley Telecommunication 149.70, Midcontinent Communications 230.34, Northwestern Energy 3,550.36, OtterTail Power Co. 17.52, PAETEC 11.63, RC Communications Inc. 50.00, Reliance Telephone Inc. 400.00, Verizon Wireless 255.34,

INSURANCE: American Income Life Ins. 19.50, SD Public Assurance Alliance 181.60,

PER DIEM: Daniel R. Grode 24.62, Karli Zimmerman 80.05, Paul McCarlson 21.60,

REGISTRATION: SDACO 175.00,

MANUAL CHECKS: Haber Truck 24,500.00, Vander Haag 45,075.00, SD Dept. of Revenue 111,323.83, SDVSA 120.00.

SDSU COMMUNITY DEVELOPMENT: Community Development Field Specialist Kristi Spritzer informed the board of their community development program. There will be a meeting September 19th at 6:00 PM at the Community Building in Eden.

PLANNING/ZONING: Moved by Hesla, seconded by James to recess the regular session at 9:12 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 10:04 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by James, seconded by Walters to approve the following plats: 1) Larson Addition in the NENE (11 124 58), 2) Jorgenson’s Conservation Easement Tract 2 (4 121 54), Reedstrom’s Conservation Easement Tract 1 (27 121 55). Motion carried.

VETERAN’S SERVICE OFFICE: VSO Kevin Bohn requested approval to sell the old DAV van on sealed bids. Moved by James, seconded by Walters to authorize VSO Bohn to sell the old DAV van. Motion carried. VSO Bohn will prepare the information for the sealed bids.  Moved by Walters, seconded by Hesla to authorize VSO Bohn permission to purchase a new computer for his office. Motion carried.

COUNTY VAN: ROD Janet Coyne informed the board that the Marshall Co. ROD will be riding with the Day Co. employees to a meeting in Chamberlain. Moved by Walters, seconded by James to have a waiver signed, for liability purposes, for someone who’s not a Day County employee riding in a Day County vehicle. Motion carried.

HIGHWAY: Hwy. Supt. Braaten reported that Co. Rd #29 is now open, they are letting #13A dry out before doing more to it, #1 the overlay is done, graveling #2 where the grade was raised. He will be sending four guys to help chip seal in Roberts Co.

CONCRETE PAD QUOTES: The following quotes were received for a new 40’x20’ concrete pad on the front side of the Co. Hwy. shop and office area: $4,671.60 R & R Construction and $4,692 C & S Concrete. Moved by James, seconded by Tobin to award R&R Construction the low quote. Motion carried.

 GUTTER QUOTES: The following quotes were received for new gutters on the front side of the Co. Hwy. shop and office area: $850.00 Scott’s Seamless Gutter Service; $950 Lake Side Construction. Moved by Walters, seconded by Tobin to award Scott’s Seamless Gutter Service the low quote. Motion carried.

UTILITY OCCUPANCY: Moved by Hesla, seconded by Tobin to approve the two applications for Occupancy from Lake Region Electric Assn. on Right-of-Way of County Highways. Hwy. #20 in Sections 2, 7, 11-121-56 and Hwy. #25 in Section 11-121-57. Motion carried.

TRAVEL: Moved by James, seconded by Tobin to approve travel expenses for the Hwy. Supt. to attend to attend the County Convention on September 12-13, 2016 in Sioux Falls, SD. Motion carried.

911 TOWER: OEM Director Williams reported the 911 Tower is repaired and working well.

NEW HIRE: Moved by James, seconded by Hesla to hire Nicole Rumpca as a part-time dispatcher/jailer for the Sheriff’s Office. Effective date August 11, 2016 at a rate of $10.50/hr. Motion carried.

WATER VALVE REPAIR: Moved by Walters, seconded by Tobin to approve replacing a main water valve in the Jail. Motion carried.

            BUDGET: Auditor Fosheim passed out the 2017 Provisional Budget. Hwy. Supt. Braaten explained the 2017 Hwy. budget. Moved by James, seconded by Tobin to authorize the Auditor to publish the 2017 Provisional Budget. Motion carried.

DISTRICT MEETING IN ROBERTS CO. Those attending the District Meeting in Roberts Co. on August 18, 2016 will be DOE Schlotte, Hwy. Supt. Braaten and Commissioner James.

TRAVEL: Moved by Walters, seconded by James to approve travel expenses for the Extension Office personnel to attend the SD State Fair in Huron (Jennifer August 30-September 5 and Laura August 31, 2016). Motion carried.

RESOLUTION: Moved by James, seconded by Tobin to adopt the following Resolution. Motion carried.

 

           County Resolution #05-16

to Encourage the USDOT Under Secretary for Policy to

Expand South Dakota’s National Multimodal Freight Network

 

WHEREAS; The Under Secretary of Transportation for Policy (Under Secretary) is to establish a National Multimodal Freight Network (NMFN) to assist states and achieve freight policy goals;

 

WHEREAS; the routes should meet at least one of the many conditions like: being a rural principal arterial; access energy areas, grain elevators; agricultural, mining, forestry, or intermodal facilities; access significant freight facilities; or be important to the economy and the efficient movement of freight as determined by the State;

 

WHEREAS; the national multimodal freight policy should strengthen the contribution of the National Multimodal Freight Network to the economic competitiveness of the United States,

 

WHEREAS; the policy should increase productivity, particularly for domestic industries and businesses that create high-value jobs, improve the safety, security, efficiency, and resiliency of multimodal freight transportation;

 

WHEREAS; the policy should improve the economic efficiency and productivity of the National Multimodal Freight Network and improve the reliability of freight transportation;

 

WHEREAS; the policy should improve the short- and long-distance movement of goods that travel across rural areas between population centers; that travel between rural areas and population centers; and that travel from the Nation’s ports, airports, and gateways to the National Multimodal Freight Network;

 

WHEREAS; the policy should improve the flexibility of States to support multi-State corridor planning and the creation of multi-State organizations to increase the ability of States to address multimodal freight connectivity and pursue these and other goals in a manner that is not burdensome to State and local governments; and

 

WHEREAS, Day County considers the Interim NMFN to be very important to connect cities, support rural areas, enhance agricultural expansion, provide for job creation, and enhance its economic future but currently too limited to accomplish those purposes:

 

NOW, THEREFORE BE IT RESOLVED, by Day County, that the county supports the efforts of the SDDOT to expand the Interim NMFN in South Dakota as proposed in its comments to the USDOT Under Secretary for Policy.

 

Dated: August 16, 2016         James Tompkins  Chair of the Day County Commission.

 

ATTEST: Bonnie Fosheim Day County Auditor

 

 

ADJOURNMENT:   Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday September 6, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

August 2, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 AM, Tuesday August 2, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, and Walters. Tobin came at 9:10 AM. Others:  Ray Erku-Reporter and Farmer.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.     

CORRESPONDENCE: Glacial Lakes Tourism, Center for Rural Affairs, Dept. of Corrections, Thank You card from Jodi Berger, DENR, Application for Right of Access to Isolated Tract.

PUBLIC COMMENTS: Rick Tobin gave a report on the damage in Andover.

MINUTES: Moved by Walters, seconded by Hesla to approve the minutes for July 19, 2016. Motion carried.

PAYROLL: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the payroll period ending July 23, 2016. Motion carried.  

Auditor’s Office 4,276.48; Treasurer’s Office 4,172.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,800.00; Jailors 4,823.30; Assessor’s Office 4,024.60; Commissioners 2,706.92; Home Health 437.25; WIC 292.88; Veteran’s Service 1,502.50; Maintenance 2,000.05; Extension 870.00; Welfare 133.12; Drainage 98.08; Planning & Zoning 225.34; Emergency & Disaster 544.00; E-911 153.00; Weed 1,648.57; Highway 18,536.16; Social Security 3,510.02; Medicare 820.90; SD Retirement 2,494.80 for a total of 63,738.29.

            CLAIMS: Moved by James, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Christensen Ambulance 3,750.00, City of Watertown 4,659.27, Delaney, Nielsen & Sannes 2,916.67, Fiksdal Funeral Service 1,500.00, Law Office of Danny Smeins 3,461.25, Sanford Health 501.97, SDACC-Clerp 1,627.51, SDACO M & P Fund 236.00, Sherry Sichmeller 30.00, Siegel, Barnett & Schutz, LLP 1,102.00, Yankton Co. Sheriff’s Office 232.50,

SUPPLIES: A&B Business Inc. 331.69, A&S Hardware 95.00, Ameripride Services Inc. 199.75, Clausen Construction Inc. 69,195.60, Colonial Research 388.66, Dacotah Bank 90.31, Day County Treasurer 227.71, Division of Motor Vehicles 21.20, Jebro Inc. 217,121.00, Kone Inc. 201.96, L.G. Everist Inc. 1,133.04, Mikes Jack & Jill 10.07, National 4-H Council 24.70, Newman Traffic Signs 144.53,

REPAIRS: Dave Hahler Automotive 80.00, Twin Valley Tire 1,452.05,

INSURANCE: SD Public Assurance Alliance 124.52,

PER DIEM: Glenn Hagen 46.90, Frank James 39.60, Jennifer Ringkob 249.78, Deb Sundem 40.50, Rick Tobin 41.40,

PUBLICATION: Reporter and Farmer 121.72, Sisseton Courier 55.00, Waubay Clipper 273.82,

UTILITIES: Dependable Sanitation 132.50, ITC 1,215.21, Northwestern Energy 53.84,

MANUAL CHECKS: SDACC-Clerp 1,627.51, SD Dept. of Labor 2,686.00.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

NEW HIRE: Moved by James, seconded by Tobin to hire Shannon Brewster as a part-time dispatcher/jailer for the Sheriff’s Office. Effective date July 14, 2016 at a rate of $10.50/hr. Motion carried.

TRAVEL: Moved by Walters, seconded by James to approve travel expenses for the Auditor, Treasurer, Register of Deeds and Director of Equalization personnel to attend a SDACES workshop August 17 & 18, 2016 in Chamberlain, SD.  Motion carried.

TRAVEL: Moved by Hesla, seconded by Walters to approve travel expenses for the Veterans Service office personnel to attend the SD VSO Conference August 22-25, 2016 in Pierre, SD. Motion carried. The VSO office will be closed during that time.

WEED BOARD: Moved by Walters, seconded by James to recess and convene as a Weed Board at 9:31 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 9:46 AM. Next Weed Board meeting will be Tuesday October 4, 2016.

HIGHWAY DEPT: Hwy. Supt. Braaten reported that a loader and three trucks were sent to Andover to help with the clean-up from the wind storm. Clausen Const. is working on a grade raise on Co. Rd #2. Road work on Co. Rd #1, by Pickerel Lake, is nearing completion. On Co. Rd # 13-A the grass was removed and the road has been bladed. Gravel will be put down later.

BID ON DUMP BOX: Moved by James, seconded by Hesla to authorize Hwy Supt. Braaten to bid on a dump box on an on-line auction. Motion carried.

EXECUTIVE SESSION: Moved by Walters, seconded by Tobin to enter into Executive Session at 10:00 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:12 AM.

BUDGET: Auditor Fosheim discussed some items for the 2017 budget.

ANDOVER WIND STORM: Sheriff Hillestad gave an update on the storm damage at Andover.

DENR-WASTE MANAGEMENT: Moved by Hesla, seconded by James to authorize the Auditor to publish the “Notice of Reissuance of Solid Waste General Permits” Recommendation by the SD Dept. of Environment and Natural Resources. Motion carried.

APPLICATION FOR RIGHT OF ACCESS TO ISOLATED TRACT: On recommendation of States Attorney Smeins, the Hwy Supt. and Smeins will investigate the issue.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 11:07 AM pursuant to SDCL 1-25-2 for personnel. Motion carried. Chairman Tompkins reconvened the regular session at 11:48 AM

ADJOURNMENT:   Moved by Hesla, seconded by Walters to adjourn until 9:00 AM, Tuesday, August 16, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

July 19, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 a.m., Tuesday July 19, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Brown County-District Mtg., Payment on Lien, Mini-POD.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Tobin to approve the minutes for July 5, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of July 1, 2016. Total amount of deposits in bank $107,838.77; Total amount of actual cash $1,066.71; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 29,540.92. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 4,868,574.84; Postage 129.89; Register of Deeds 85.00; Credit cards 4,002.83 for a total of $5,601,238.96.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of June 2016. Births (6) and Deaths (124) 450.00; Marriages (4) 160.00; Transfer fees 1,819.50; Recordings 3,380.00; Copies 866.60; Sales Tax 1.99 for a total of 6,678.09.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of June 2016: Phone cards 50.00, Phone Commission 28.26, Fees 705.61, Finger Prints 100.00, PBT’s 372.00, Pistol Permits 101.00, Prisoners-Out of Co. 3,640.00, for a total of 4,996.87.

PAYROLL: Moved by Tobin, seconded by Walters to approve and authorize the chairman to sign the payroll period ending July 9, 2016. Motion carried.  

Auditor’s Office 4,338.88; Treasurer’s Office 3,985.54; Register of Deeds 2,689.03; State’s Attorney 1,856.00; Sheriff’s Office 4,718.00; Jailors 6,259.60; Assessor’s Office 4,068.70; Commissioners 2,706.92; Home Health 350.63; WIC 313.50; Veteran’s Service 980.01; Maintenance 1,667.33; Extension 960.77; Welfare 133.12; Drainage 98.08; Planning & Zoning 189.99; Emergency & Disaster 314.50; E-911 306.00; Weed 1,758.39; Highway 17,485.56; Social Security 3,374.12; Medicare 789.09; Blue Cross Blue Shield 16,848.26, Medico 244.24, SD Retirement 2,485.42 for a total of 78,921.68.

            CLAIMS: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Business Products 128.94, DataSpec Inc. 798.00, Dean Schaefer Court Reporting 60.00, Express Diagnostics Int’l Inc. 263.86, GIS Workshop 1,545.00, Lewis and Clark Mental Health 320.00, Medtox Laboratories Inc. 35.67, Microfilm Imaging Systems Inc. 70.00, Sanford Health 1,681.39, SD Dept. of Revenue 93.94, SD Dept. of Transportation 1,459.24, SDSU Extension Service 30.76, Taliaferro Law Firm, P.C. 184.00, Xerox Corp. 19.96,

SUPPLIES: A&B Business Inc. 122.17, A&S Hardware 198.78, Ameripride Services Inc. 630.07, Cenex 60.00, Colonial Research 134.94, Community Oil of the Glacial Lakes 188.10, Cornwell Drug 1,659.50, CWD 449.17, Election Systems & Software 210.00, Electro Watchman Inc. 343.49, Equipment Blades Inc. 3,105.00, First Bank & Trust 738.24, Lien Transportation Co. 13,042.40, Mid-American Research 354.69, Mike’s Jack & Jill 476.25, Runnings Fleet & Farm 159.99, Jerred Schreur 40.00, Sioux Valley Co-op 14,630.45, Sturdevant’s Auto Parts 681.09, Thomson Reuters 582.00, Valley Office Products 616.29, Watertown Truck & Trailer Inc. 48.04, Webster Lumber & Home Center 1,970.47,

REPAIRS: Butler Machinery 7,214.81, RDO Equipment Co. 61.96, Snaza Implement LLC 93.84, Twin Valley Tire 17.00, Webster Auto Care Inc. 92.34, Webster Tire Inc. 99.90,

UTILITIES: Century Link 376.11, City of Webster 30.21, ITC 1,249.25, James Valley Telecommunication 139.40, Northwestern Energy 3,075.84, OtterTail Power Co. 17.43, PAETEC 13.88, RC Communications Inc. 50.00, Venture Communication Inc. 264.69, Verizon Wireless 255.34,

DONATIONS: Community Transit 4,000.00, Webster Area Development Corp. 10,000,

EQUIPMENT: Dave Hahler Automotive 28,948.00,

PER DIEM: Deb Sundem 80.50, Jean Hommel 33.30, Rose Kraft 40.50, Sandra Namken 67.50, Jim Tompkins 227.25,

PUBLICATIONS: Reporter and Farmer 958.12,

REGISTRATION: SDAAO 600.00, SDACO 1,050.00,

MANUAL CHECKS: Day County Treasurer 141.48, SD Dept. of Revenue 145,939.70, Safe Harbor 161.00, Avera St. Lukes 1,271.68.

COMMUNITY HEALTH NURSE: Community Health Nurse Aadland gave her quarterly report for April-June 2016.

PLANNING/ZONING: Moved by Hesla, seconded by Walters to recess the regular session at 9:20 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 9:30 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plats: 1) Norton Second Addition in S1/2 of the SE (6 120 55), 2) Fossum Addition in the NE (24 120 57). Motion carried.

EXHAUST FANS: Darrel Waddle, Head Custodian, discussed the need to repair the existing exhaust fans on the courthouse roof and that he had contacted two businesses for quotes. Quotes received: Fay’s Refrigeration and Sheet Metal $3,500.00; Johnson Controls $7,723.00. Moved by Hesla, seconded by Tobin to accept the lowest quote from Fay’s Refrigeration & Sheet Metal for $3,500.00. Motion carried.

NORTHEASTERN MENTAL HEALTH REPORT: Bondell Raeder-Aleck, Clinical Specialist, gave a report on the NorthEastern Mental Health Center. They provide services to 10 counties in NE South Dakota. Regional offices are located in Mobridge, Redfield and Webster. The main office is located in Aberdeen.

RECESS: Chairman Tompkins declared a recess at 10:05 AM. Chairman Tompkins reconvened the regular session at 10:15 AM.

HIGHWAY: Hwy. Supt. Braaten reported they have started moving machinery on Co. Rd. #2. Duinnick will start overlay on Co Rd #1 by Pickerel Lake. Chip sealing will be finished July 20th and the State is done with the bridge inspections.

SEMI PURCHASE: Moved by Tobin, seconded by Hesla to authorize Hwy Supt. Braaten to purchase a 2007 Mack Semi for $24,500.00. Motion carried.

BELLY DUMP: Moved by James, seconded by Tobin to authorize Hwy Supt. Braaten to purchase a belly dump for $45,000. Motion carried.

CONCRETE PAD AND GUTTERS: Moved by Walters, seconded by James to authorize Hwy Supt. Braaten to get bids for a new 40’x20’ concrete pad and gutters on the front of the Co. Hwy. shop and office area.  Motion carried.

PICKUP PURCHASE: Moved by Walters, seconded by James to authorize Hwy Supt. Braaten to purchase a Chev pickup off the state bid from Hahler Auto. Motion carried.

SURPLUS: Moved by Walters, seconded by Tobin to declare the item surplus and no longer for county purposes: 1991 Chev. diesel 1 ton. Motion carried.

DEPT. OF HEALTH POD: OEM Director Wes Williams presented the Guidelines for a Mini-POD and discussed the Mini-POD operation. Commissioner James presented a Resolution pertaining to the Mini-POD.

RESOLUTION: Moved by James, seconded by Walters to adopt the following Resolution. Motion carried.

RESOLUTION #04-16

 

WHEREAS: The current post cold-war social condition in this nation requires readiness and preparation by all citizens, even in rural America. In the unlikely occurrence of a natural disease outbreak or a bioterrorism attack requiring mass vaccinations or treatments, the citizens of Day County should consider a preliminary plan of action. Fortunately, the South Dakota Department of Health has formulated and outlined that plan. They have organized the state into 32 PODs or Points of Dispensing. Day County is in the Aberdeen POD. Citizens should also be advised that PODs would be available in Watertown, Milbank and Sisseton in our area.

 

WHEREAS: The Day County Commission has only an overview roll in the organization and management of this South Dakota Department of Health project. The commission does plan to assist the Aberdeen POD with transportation and logistics. In the event of this type of public health emergency, information will be accessed through the following: South Dakota Website at http://sd.gov/, the South Dakota Department of Health Website at http://doh.sd.gov/, media broadcasts from local television and radio stations, and the Day County Auditor.

 

RESOLVED: To remind the citizens of Day County that our life style and freedoms may not be guaranteed, this alert notice will be published annually the first week of July.

 

PASSED by the Day County Commission this 19th day of July, 2016.

 

James Tompkins

Chairman

 

ATTESTED and FILED this 19th day of July, 2016.

 

Bonnie Fosheim

Day County Auditor

 

LANDFILL: Auditor Fosheim presented to the commission a letter received from the Dept. of Environment and Natural Resources stating “An inspection of the Day County restricted use facility was done on May 11, 2016. Based on this inspection, the restricted use facility is operating in a conditionally acceptable compliance manner with all permit requirements.

FUTURE COMMISSIONER MTG. DATES: The commission discussed the dates for future meetings. They will meet as follows: August 2 & 16, September 6 & 27, October 4 & 18, November 1, 10 (canvass votes) & 22, 2016.

BUDGET: Auditor Fosheim discussed some items for the 2017 budget.

ADJOURNMENT:   Moved by Tobin, seconded by James to adjourn until 9:00 AM, Tuesday August 2, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

July 5, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 a.m., Tuesday July 5, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.     

CORRESPONDENCE: A letter received from Fisherman’s Village.

PUBLIC COMMENTS: Frank James expressed his concerns on the Aberdeen POD and having a mini-POD.

MINUTES: Moved by James, seconded by Tobin to approve the minutes for June 21, 2016. Motion carried.            Waiting for clarification from Legislative Audit for correction on April 19, 2016 minutes.

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll period ending June 25, 2016. Motion carried.  

Auditor’s Office 4,426.24; Treasurer’s Office 3,892.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 6,017.50; Jailors 4,304.60; Assessor’s Office 4,044.18; Commissioners 2,706.92; Home Health 433.13; WIC 354.75; Veteran’s Service 1,407.50; Maintenance 1,719.00; Extension 1,265.86; Welfare 66.56; Drainage 98.08; Planning & Zoning 218.27; Emergency & Disaster 629.00; E-911 170.00; Weed 2,052.93; Highway 17,728.31; Social Security 3,461.07; Medicare 809.45; SD Retirement 2,518.81 for a total of 62,992.48.

            CLAIMS: Moved by Walters, seconded by James to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Christensen Ambulance 3,750.00, City of Watertown 4,576.46, Denise Cody 15.00, Delaney, Nielsen & Sannes 2,916.67, Law Office of Danny Smeins 4,859.51, Lucy Lewno 148.96, Gary Mikelson 191.88, Ramkota Inn 96.99, Sanford Health 308.95, SDACO M & P Fund 280.00, Karen Swanda 15.00, Webster Scale Inc. 2,543.88, Wells Fargo Vendor Fin. Serv. 105.00, Yankton Co. Sheriff’s Office 25.00,

SUPPLIES: Brianna Aadland 53.23, Ameripride Services Inc. 188.57, Colonial Research 140.11, Day County Treasurer 129.89, Klein’s 170.00, Office Peeps Inc. 16.30, Twin Valley Tire 2,884.34,

REPAIRS: Crawford Trucks & Equip. 150.98, RDO Equipment Co. 353.39,

PER DIEM: Julie Foster 22.50, Daniel R. Grode 24.62, Frank James 39.60, Samantha Kuecker 22.50, Paul McCarlson 22.86, Rick Tobin 41.40,

PUBLICATION: Waubay Clipper 410.61,

UTILITIES: Dependable Sanitation 50.00, Midcontinent Communications 230.34, Northwestern Energy 64.80,

MANUAL CHECKS: Day Co. Treasurer 25.49.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

TRAVEL: Moved by Hesla, seconded by James to approve travel expenses for the Director of Equalization and his deputy to attend Assessor’s School, September 18-23, 2016, in Sioux Falls, SD. Motion carried.

GIS WEBSITE: Moved by Walters, seconded by James to approve the DOE office to receive an Interactive GIS Website from District III as part of their GIS services. Motion carried.

ROOF REPAIR: Moved by James, seconded by Tobin to authorize Darrel Waddle to advertise for bids for roof repair on the jail building. Motion carried.

SHERIFF DEPT. Sheriff Hillestad reported that he has received three job applications for the jail position to be filled. He does not need to ask for travel request as stated in the agenda.

HIGHWAY DEPT: Hwy. Supt. Braaten reported they have been hauling gravel north of Hwy 12, patching is being done and they are getting ready to chip seal.

TRAVEL: Moved by Walters, seconded by James to approve travel expenses for Supt. Braaten to attend a STIP meeting in Aberdeen on July 12, 2016. Motion carried.

DISCUSSION: On recommendation from States Attorney Smeins, moved by Walters, seconded by James to authorize the chairman to sign the Admission of Service on a Notice of Foreclosure. Motion carried.

EXECUTIVE SESSION: Moved by Hesla, seconded by Tobin to enter into Executive Session at 10:10 AM pursuant to SDCL 1-25-2 for personnel and legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:35 AM

ADJOURNMENT:   Moved by Hesla, seconded by Walters to adjourn until 9:00 AM, Tuesday, July 19, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ _________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

June 21, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 a.m., Tuesday June 21, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Dept. of Transportation, SDOEM: FEMA Flood Risk Awareness meeting in Day County.

PUBLIC COMMENTS: Frank James reported on a Water Shed Dist. meeting in Pierre that he attended.

MINUTES:  Moved by Tobin, seconded by Walters to approve the minutes for June 9, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of June 1, 2016. Total amount of deposits in bank $112,815.95; Total amount of actual cash $1,807.61; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 33,226.55. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 0.00; CD’s 590,000.00; IMMA 5,444,171.15; Postage 328.77; Register of Deeds 85.00; Credit cards 3,026.25 for a total of $6,185,461.28.  Cash Balances: General Fund 3,187,278.5, Highway 2,123,900.65, E911 34,835.80, OEM 19,523.69, Domestic Abuse 85.00, 24/7 Fund 10,150.70, M & P Fund 16,676.88, 700 Accounts 792,990.85, equals 6,185,442.07.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of May 2016. Births (6) and Deaths (18) 360.00; Marriages (0); Transfer fees 1,403.50; Recordings 4,590.00; Copies 594.15; Sales Tax .37 for a total of 6,948.02.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of May 2016: Accident Reports 4.00, Phone cards 60.00, Phone Commission 45.31, Fees 514.28, Finger Prints 30.00, PBT’s 355.00, Pistol Permits 77.00, Prisoners-Out of Co. 1,890.00, UA Fees 10.00, for a total of 2,985.59.

PAYROLL: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the payroll period ending May 28, 2016. Motion carried.  

Auditor’s Office 4,434.56; Treasurer’s Office 4,762.16; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 5,995.75; Jailors 4,446.50; Assessor’s Office 4,033.42; Commissioners 2,706.92; Home Health 354.75; WIC 259.88; Veteran’s Service 1,412.00; Maintenance 2,130.48; Extension 782.75; Welfare 66.56; Drainage 98.08; Planning & Zoning 218.27; Emergency & Disaster 408.00; E-911 255.00; Weed 1,222.01; Highway 16,275.78; Social Security 3,356.47; Medicare 784.99; SD Retirement 2,390.36 for a total of 61,062.85.

PAYROLL: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the payroll period ending June 11, 2016. Motion carried.  

Auditor’s Office 5,148.00; Treasurer’s Office 3,985.54; Register of Deeds 2,785.54; State’s Attorney 1,856.00; Sheriff’s Office 4,660.00; Jailors 6,852.05; Assessor’s Office 4,033.42; Commissioners 2,706.92; Home Health 375.38; WIC 268.13; Veteran’s Service 2,380.01; Maintenance 1,972.03; Extension 911.40; Welfare 66.56; Drainage 98.08; Planning & Zoning 218.27; Emergency & Disaster 408.00; E-911 306.00; Weed 1,018.75; Highway 18,240.87; Social Security 3,558.83; Medicare 832.30; Blue Cross Blue Shield 17,366.67, Medico 251.12, SD Retirement 2,696.01 for a total of 82,995.88.

            CLAIMS: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the following audited claims. Motion carried.

SERVICES: Century Business Products 29.65, Duane Cleveland 180.00, Denise Cody 15.00, Election Systems & Software 1,322.42, Fiksdal Funeral Service 175.00, Mark Katterhagen 15.00, Lucy Lewno 150.46, Sanford Health 465.00, Tyler Technologies Inc. 1,290.00, Yankton Co. Sheriff’s Office 25.00,

SUPPLIES: American Signal Corp. 243.20, Buhl’s of Britton 15.00, Corelogic 1,129.95, Deluxe 101.98, Johnson Controls Inc. 870.20, Lyle Signs Inc. 698.77, Mid-American Research 166.28, Neve’s Uniforms & Equipment 344.48, Office Peeps 18.81, Valley Office Products 15.38,

ELECTION: Alice Bartell 150.00, Arnold Anderson 30.00, Barbara Anderson 132.50, Nancy Bartos 150.00, Leon Beisch 160.00, Leah Bisgard 140.00, Barbra Block 35.00, Ben Braaten 30.00, Bristol Community Center Inc. 100.00, Julaine Busch 150.00, Marsia Butler 155.00, Cheryl Cameron 189.80, Darlys Kwasniewski 150.00, Lyla M. Dewey 130.00, Genevieve Ewalt 188.00, Leon Fosheim 30.00, Ann Gerriets 169.90, Elaine Gilbertson 150.00, Michele Grajczyk 150.00, Kathleen Grupe 155.00, Myrene Hanson 150.00, Ilene Helmer 50.00, Kristi Hubsch 30.00, Sara Johnson 155.00, Kevin Jorgenson 140.00, Lynda Klungseth 150.00, William Kroll 150.00, Larry Baumgarn 130.00, Monica Larson 155.00, Evonne M. Lesnar 155.00, Kathryn Marx 150.00, Margaret McKittrick 150.00, Karen Nolte 150.00, Patricia Hoffman 150.00, Judy Pesall 150.00, Alice Jean Peterson 155.00, Pierpont Community Bldg. 50.00, Judy Ronshaugen 150.00, Roslyn Town 50.00, Monte Rougemont 150.00, Frances Rougemont 165.80, Nancy Rumpza 183.90, Alberta Schiley 150.00, Jodi Schlotte 150.00, Theresa Schuring 150.00, Marcia Solberg 150.00, St. Joseph’s Catholic Church 50.00, Ilene Stave 150.00, Penny Stolsmark 165.00, Lorinda Towe 180.80, Raenell Trautner 155.00, Charlene Voss 168.00, Lori Wagner 20.00, Waubay Legion Club 100.00, Cherrie Whitlock 30.00, Jane Wika 165.00, Steph Williams 35.00,

REPAIRS: Dave Hahler Automotive 45.45, Mereen-Johnson 28.80, Webster Auto Care Inc. 371.30,

UTILITIES: Century Link 376.11, Dependable Sanitation 82.50, Northwestern Energy 427.95, OtterTail Power Co. 20.45, PAETEC 11.89, Venture Communication Inc. 264.69, Verizon Wireless 255.21,

DONATIONS: Andover Senior Center 400.00, Bristol Senior Citizens 1,880.00, Day County Conservation Dist. 3,000.00, Waubay Senior Citizens 680.00, Webster Golden Age Club 1,040.00,

PER DIEM: Janet Marx 9.62,

PUBLICATIONS: Waubay Clipper 1,563.34,

REGISTRATION: SDACO 180.00,

MANUAL CHECKS: Day County Treasurer 3.37, SD Dept. of Revenue 152,265.03, GE Capitol 105.00.

RECOMMENDATION: Treasurer Wagner reported that Amber Anderson has met her six months of employment and recommends a pay increase. Moved by Walters, seconded by Tobin to approve a $1.00/hour increase (from $15.00 to $16.00) effective June 26, 2016. Motion carried.

PLANNING/ZONING: Moved by Walters, seconded by James to recess the regular session at 9:15 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 9:29 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by James to approve the following plat: 1) Lot 1 Troske’s Addition & Lot B Kane’s Addition (15 123 53), 2) Blocks 5 & 6 MarGi Park Corp. Sub Div (22 123 53). Motion carried.

RECOMMENDATION: Register of Deeds Coyne recommended to have her deputy, Jodi Berger, go to full time instead of 80% due to the increase of work.  Moved by Walters, seconded by James to approve Jodi Berger to be full time as of January 1, 2017. Motion carried.

WELFARE: Welfare Director Zimmerman presented a settlement letter referencing to case #7020. The beginning balance in 1995 was $11,561.97 with a remaining balance of $5,806.97. Moved by Walters, seconded by James to accept a settlement payment of $2,500.00 to release the lien in full. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by Hesla to approve travel expenses for Welfare Director Zimmerman to attend a Welfare Training in Beadle Co. on August 3, 2016. Motion carried.

RECESS: Chairman Tompkins declared a recess at 9:42 AM. Chairman Tompkins reconvened the regular session at 9:58 AM.

TRAVEL REQUEST: Moved by Walters, seconded by James to approve travel expenses (if the SD Sheriff’s Association pays for part of it) for Sheriff Hillestad to attend the Sheriff’s National Conference in Mpls., MN June 24-29, 2016. Motion carried.

DEPT. OF HEALTH POD (Points of Dispensing): OEM Director Williams and Fred Robinson, POD Manager in Aberdeen, presented information on the Aberdeen POD and having other communities become a mini-POD. The question is-can the county staff it properly? It would be a major undertaking on the counties part to be able to manage and staff a mini-POD in Webster. The commissioners decided to leave it as is and not have Webster become a mini-POD and stay with the Aberdeen POD.

HIGHWAY: Hwy. Supt. Braaten reported they are blading roads and hauling gravel. He reported that the Co. Road & Bridge levy will be eliminated and should be added to the Hwy. General fund levy. Discussion on having two buy backs on the blades. One in January and one in May, 2017. Discussion on Co. Road 1 Project costs.

PEDESTRIAN SIGNS: Supt. Braaten had discussed with States Attorney Smeins about putting up No Pedestrian signs. Moved by James, seconded by Hesla to approve the Hwy. Dept. to put up “No Pedestrians on Grade” signs on Co. Road #28. Motion carried.

PART-TIME HIRE: Moved by Hesla, seconded by Walters to approve hiring Norman Raap as part-time help for two weeks to help with chip sealing at a recommended rate of $18.48/hour with no benefits starting around July 11, 2016.  Motion carried.

VETERANS SERVICE VAN: VSO Kevin Bohn informed the board that the new DAV van was brought to SD and should be coming to Day County soon. No date set yet.

DISCUSSION: It was discussed by the commissioners to have the States Attorney write a letter to Webster City asking them for a status report on the lagoon situation. They would like to have the report by December 1st and also send a carbon copy to Gary DeJong.

EXECUTIVE SESSION: Moved by Walters, seconded by Tompkins to enter into Executive session at 10:55 AM pursuant to SDCL 1-25-2 for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:20 AM.

ADJOURNMENT:   Moved by Tobin, seconded by Hesla to adjourn until 9:00 AM, Tuesday July 5, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

June 9, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 9:00 a.m., Thursday June 9, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

            CANVASS JUNE 7, 2016 PRIMARY ELECTION: Chairman Tompkins recessed the regular session at 9:02 AM to convene as a Canvassing Board for the purpose of canvassing the June 7, 2016 Primary Election as authorized by SDCL12-20-36. Commission members present: Chairman Jim Tompkins, Frank James, Rick Tobin, Chuck Hesla and Linda Walters. Also present were Auditor Fosheim and Deputy Auditor Marx. Chairman Tompkins reconvened the regular session at 9:23 AM. Results as follows: No Provisional Ballots. 917 Voters.

Republican ballot: Presidential Delegates: John Kasich 46, Ted Cruz 48, Donald Trump 249.

Democrat ballot: Presidential Delegates and Alternates: Bernie Sanders 203, Hillary Clinton 343.

Commissioner District 2: James Tompkins 106, Chuck Aleck 38.

Moved by Walters, seconded by James to accept the results of the June 7, 2016 Primary Election. Motion carried.

CORRESPONDENCE: SD Dept. of Veterans Affairs, SD Corn Growers Association.

PUBLIC COMMENTS: None

MINUTES:  Moved by Hesla, seconded by Walters to approve the minutes for May 24, 2016. Motion carried.

PAYROLL: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending May 14, 2016. Motion carried.  

Auditor’s Office 4,492.80; Treasurer’s Office 4,278.40; Register of Deeds 2,816.32; State’s Attorney 1,856.00; Sheriff’s Office 5,726.50; Jailors 5,169.05; Assessor’s Office 4,006.96; Commissioners 2,706.92; Home Health 412.50; WIC 305.25; Veteran’s Service 1,480.00; Maintenance 2,000.05; Extension 759.50; Welfare 66.56; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 306.00; E-911 280.50; Weed 696.51; Highway 16,223.34; Social Security 3,291.09; Medicare 769.68; Blue Cross Blue Shield 16,718.66; Medico 244.24; SD Retirement 2,412.17 for a total of 77,356.56.

            CLAIMS: Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Avera Medical Group 10,000.00, Christensen Ambulance 3,750.00, Delaney, Nielsen & Sannes 2,916.67, Fiksdal Funeral Service 1,500.00, Harland Technology Services Inc. 6,550.80, Law Office of Danny Smeins 3,636.90, Microfilm Imaging Systems Inc. 70.00, Sanford Health 2,100.00, SDACO M & P Fund 362.00, Steve Rhody 660.00, Taliaferro Law Firm, P.C. 184.00, Xerox Corporation 155.15,

SUPPLIES: A & B Business Inc. 740.81, A & S Hardware 602.49, American Signal Corp. 243.85, Ameripride Services Inc. 408.93, Rickie Bohlander 8.47, Buhl’s of Britton 30.60, Colonial Research 253.43, Cornwell Drug 961.58, CWD 609.75, Day County Treasurer 328.77, Dollar General 48.55, William Dylla 100.00, Equipment Blades Inc. 1,000.00, First Bank & Trust 295.05, Bonnie Fosheim 15.82, Mike’s Jack & Jill 720.49, Runnings Fleet & Farm 159.99, Shopko Webster 174.82, Sioux Valley Coop 7,393.85, Spot On Printing 135.00, Sturdevant’s Auto Parts 608.41, Subway 35.00, TrueNorth Steel 1,711.98, Twin Valley Tire 2,252.74, Valley Office Products 92.05.,

REPAIRS: Crawford Trucks & Equip. 28.37, Dave Hahler Automotive 45.50, Hanten’s Repair 121.95, Menard’s Watertown 188.45, Northside Implement 45.87, Power Plan 2,194.52, Sheehan Mack Sales 256.42, Vander Haag’s Inc. 1,250.00, Watertown Truck & Trailer Inc. 531.98, Webster Tire Inc. 803.00,

UTILITIES: City of Webster 389.11, ITC Telecommunication 1,230.66, James Valley Telecommunication 139.40, Midcontinent Communications 229.70, Northwestern Energy 2,210.48, RC Communications Inc. 50.00,

PER DIEM: Selma Howe 197.83, Frank James 39.60, Rick Tobin 20.70,

PUBLICATION: Reporter & Farmer 2,427.00,

MANUAL CHECKS: Day Co. Treasurer 376.84.

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

TRAVEL: Moved by Walters, seconded by Tobin to approve travel expenses for any department and commissioner to attend a Budget Training July 8, 2016 in Pierre, SD. Motion carried.

Moved by Walters, seconded by James to approve travel expenses for Barbra Block and Steph Williams, deputy DOEs, to attend the Dept. of Revenue Sales Ratio Workshop June 15, 2016 in Aberdeen, SD. Motion carried.

Moved by Walters, seconded by Tobin to approve travel expenses and office closure for the VSO staff to attend the VSO School August 22-25, 2016 in Pierre, SD. Motion carried.

Moved by Walters, seconded by Tobin to approve travel expenses for Jennifer Ringkob, 4-H Youth Program Advisor, to attend the State Horse Show July 18-21, 2016 and the State Fair August 30-September 5, 2016. Cost split with Marshall County. Motion carried.

REAPPRAISAL REPORT: Director of Equalization Schlotte updated the board on the progress of the reappraisal in Grenville Town and Enemy Swim Lake. It is going well.

OHE APPEAL: Director of Equalization Schlotte informed the board that he has one appeal to the Office of Hearing Examiners in Pierre on July 13, 2016.

VETERAN’S SERVICE OFFICER: VSO Wiley introduced the new Day County Veteran’s Service Officer Kevin Bohn who started work June 1, 2016.

RECOMMENDATION: VSO Wiley reported that Marcia Solberg has met her six month of employment and recommends a pay increase. Moved by Hesla, seconded by James to approve a $1.00/hour increase (from $11.50 to $12.50) effective June 12, 2016. Motion carried.

RECOMMENDATION: Jennifer Ringkob, 4-H Youth Program Advisor, per letter, reported that Samantha Kuecker has met her one year of employment and recommends a pay increase. Moved by Tobin, seconded by James to approve a $1.14/hour increase (from $15.50 to $16.64) effective June 1, 2016. Motion carried.

NEW HIRE: Moved by Hesla, seconded by Walters to hire Laura Kuecker as Extension Administrative Assistant at $14.50/hour with 80% benefits. Effective date will be June 13, 2016. Motion carried.

RESIGNATION: On the recommendation of Sheriff Hillestad, moved by Walters, seconded by Hesla to accept the resignations of Christopher Ayers and Centelle Pruitt effective June 9, 2016. Motion carried.

OEM/E911: OEM Director Williams presented the 911 stats for April/May, 2016. E-911 Director, Captain Scott McMahon from Watertown, gave a report on the Watertown 911 Center which Day Co. is in partnership with. He presented a 2 year contract for Jan. 1, 2017 through December 31, 2018. He also asked if Day Co. could work into their budget, for two years, an approximately $3,000.00 increase for 911 services.

 

WEED BOARD: Moved by Walters, seconded by Hesla to recess and convene as a Weed Board at 10:50 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 10:58 AM. Next Weed Board meeting will be Tuesday August 2, 2016.

RECESS: Chairman Tompkins declared a short recess at 10:45 AM. Chairman Tompkins reconvened the regular session at 10:50 AM.

HIGHWAY DEPT: Hwy. Supt. Braaten reported they have been hauling gravel and replaced a metal pipe under the road by Pickerel Lake. He received a letter from the State to have all townships inform the Hwy. Dept. of their small structures/culverts. There was also discussion on opening a couple of county roads due to the water going down.

UTILITY OCCUPANCY: Moved by James, seconded by Tobin to approve the seven applications for Occupancy from Lake Region Electric Assn. on Right-of-Way of County Highways. Hwy. #26 in Section 26-121-58; Hwy. #33 in Section 27-121-58 and Hwy. #31 in Sections 5, 7, 17, 20, 32-120-57. Motion carried.

ROAD SIGN: Hwy. Supt. Braaten is getting calls from farmers concerned about the hazardous situation caused by the number of people on the roads while fishing. It will be discussed with the States Attorney if “No Pedestrian” signs could be used.

LAGOON: Clark Engineering will continue to work with the City of Webster to find a remedy for the issue of the ponds.

EXECUTIVE SESSION: Moved by Walters, seconded by James to enter into Executive Session at 11:35 AM pursuant to SDCL 1-25-2 for personnel and legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 11:55 AM

ADJOURNMENT:   Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Tuesday, June 21, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ______

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

May 24, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday May 24, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James and Walters. Absent: Tobin. Others: Ray Erku-R&F.

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Glacial Lakes Tourism, Aberdeen Area POD, Meierhenry Sargent, Tvinnereim Trust Circuit Court Appeal.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters, seconded by Hesla to approve the minutes for May 3, 2016 regular commission meeting. Motion carried.

REPORTS: The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of May 1, 2016. Total amount of deposits in bank $433,962.18; Total amount of actual cash $3,650.34; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 423,687.71. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  Insufficient Funds 668.85; CD’s 590,000.00; IMMA 6,795,375.76; Postage 198.72; Register of Deeds 85.00; Credit cards 1,827.20 for a total of $8,249,455.76.  Cash Balances: General Fund 3,348,797.36, Highway 1,576,659.09, E911 34,947.40, OEM 21,487.82, Domestic Abuse 60.00, 24/7 Fund 9,966.70, M & P Fund 17,133.88, 700 Accounts 3,243,318.51, equals 8,252,370.76.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of April 2016. Births (16) and Deaths (25) 615.00; Marriages (0); Transfer fees 3,748.50; Recordings 3,555.00; Copies 593.00; Sales Tax .12 for a total of 8,511.62.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of April 2016: Accident Reports 8.00, Phone cards 60.00, Phone Commission 120.00, Fees 568.90, Finger Prints 50.00, Misc. Income 5.00, PBT’s 464.00, Pistol Permits 95.00, Prisoners-Out of Co. 1,800.00, UA Fees 30.00, Work Release 540.00 for a total of 3,740.90.

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll period ending April 30, 2016. Motion carried.  

Auditor’s Office 4,467.84; Treasurer’s Office 4,278.40; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 4,766.50; Jailors 5,846.80; Assessor’s Office 4,024.60; Commissioners 2,706.92; Home Health 346.50; WIC 334.13; Veteran’s Service 1,429.00; Maintenance 2,028.25; Extension 782.75; Welfare 66.56; Drainage 98.08; Planning & Zoning 225.34; Emergency & Disaster 382.50; E-911 280.50; Weed 444.15; Highway 15,880.83; Social Security 3,265.12; Medicare 763.61; SD Retirement 2,307.56 for a total of 59,394.10.

            CLAIMS: Moved by Walters, seconded by James to approve and authorize the chairman to sign the following audited claims excluding a bill from Sanford for $3,186.00. Motion carried.

SERVICES: Cedar Shore 175.90, City of Watertown 4,569.25, Delaney Nielsen & Sannes 177.40, Microfilm Imaging Systems Inc. 70.00, Ramkota Inn 569.94, Sanford Health 1,023.00, SDACO 150.00, SeaChange Print Innovations 90.00, Tammy Stolle Court Reporting 16.50, Tyler Technologies Inc. 2,100.00, Webster Lumber & Home Center 15.37,

SUPPLIES: A & B Business Inc. 399.39, A & S Hardware 61.90, Ameripride Services Inc. 470.03, Buhl’s of Britton 39.55, Cenex 20.60, Cornwell Drug 1,250.50, Crop Production Services 2,586.20, CDW 738.95, Dave’s Marine Inc. 140.00, Growmark Inc. 1,982.55, Heart Smart 304.20, Intoximeters 280.00, JLC Solutions/Janitor’s Closet 435.81, Johnson Controls Inc. 84.68, L.G. Everist Inc. 8,003.49, McLeod’s 47.71, Mid-American Research 96.50, Mike’s Jack & Jill 489.09, Office Peeps 28.85, Phoenix Supply 143.80, Sioux Valley Coop 11,596.92, Spectra Associates Inc. 1,065.50, Sturdevant’s Auto Parts 515.08, TruNorth Steel 5,753.88, Tyler Technologies 240.00, Valley Office Products 541.60, Watertown Truck & Trailer Inc. 171.27,

REPAIRS: House of Glass Inc. 1,524.16, J & D Bodyshop 350.00, Sheehan Mack Sales 750.60, Snaza Implement LLC 202.63, Webster Tire Inc. 39.95,

UTILITIES: City of Webster 192.91, Dependable Sanitation 132.50, Northwestern Energy 2,946.89, OtterTail Power Co. 11.05, PAETEC 11.50, Venture Communication Inc. 264.69, Verizon Wireless 255.21,

DUES: American Jail Association 48.00,

PER DIEM: Janet Coyne 23.68, Bonnie Fosheim 27.75, Daniel Grode 24.62, Frank James 39.60, Paul McCarlson 22.86, Jennifer Moos 37.00, Connie Wagner 26.89,

PUBLICATIONS: Reporter and Farmer 624.36, Waubay Clipper 1,396.01,

MANUAL CHECKS: Barry Smith 2,000.00, Day County Treasurer 809.93, SD Dept. of Revenue 115,404.55, Southside Repair 4,888.40.

TREASURER: Treasurer Wagner informed the board that Rhonda Zubke will go down to 80% employment as of May 15, 2016

PLANNING/ZONING: Moved by Hesla, seconded by James to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 8:55 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plat: 1) Lots 1 & 2 of Grace Fifth Addition in Outlots 1 & 2 (15 123 53). Motion carried.

WELFARE: Welfare Director Zimmerman informed the board that the proper paperwork is not being filled out for burials and paperwork for inmates for insurance purposes.  Moved by Walters, seconded by Hesla that the proper paperwork must be filled out before the payment is sent for a burial. Motion carried. Moved by James, seconded by Walters to have the Sheriff’s Office have the inmate fill out paperwork for insurance information. Motion carried.

ECONOMIC DEVELOPEMENT: Melissa Waldner, Executive Director of Webster Area Development Corp./Day Co. Champion Community and Kelly Hanson, Board President of Day Co. Champion Community, presented an in-depth progress report and a budget request to the commissioners. Shala Larson, summer employee, was also introduced.

OEM: OEM Director Williams reported that the 911 antenna system needs to be replaced. Moved by Hesla, seconded by James to replace the 911 antenna system at the state radio tower including antenna, coax, grounding connections, etc. Motion carried.

RECESS: Chairman Tompkins declared a recess at 9:50 AM. Chairman Tompkins reconvened the regular session at 9:58 AM.

OVERLAY BIDS: The following bids were received for overlay for Co. Rd #1: Lien Transportation $881,683.95; Bituminous Paving $604,193.50; Duininck Bros $598,423.30. Moved by James, seconded by Walters to award Duininck Bros the low bid. Motion carried.

HIGHWAY: Hwy. Supt. Braaten reported they are blading roads, hauling gravel, checked with Burlington Northern on the Butler Bridge repair and talked about concerns on the Refuge road.

NEW HIRE: Moved by Hesla, seconded by Walters to hire Bill Dylla at $16.50/hour with benefits working at the Hwy. Dept. Effective date will be May 31, 2016. Motion carried.

WORK AGREEMENT: Moved by James, seconded by Walters to approve the Township Road Maintenance Agreement with Scotland Township and Day County. Motion carried. Moved by James, seconded by Hesla to approve the Township Road Maintenance Agreement with Oak Gulch Township and Day County. Motion carried.

TRANSFER: Moved by Walters, seconded by Hesla to supplement the Hwy. Budget (201-311-437) for $100,000 for a semi and belly dump. Motion carried.

INCREASE SPENDING: Moved by Walters, seconded by Hesla to authorize the Hwy. Supt. to increase spending on the pickup ordered because the state bid went up. Motion carried. The pickup will be purchased from Hahlers who will match the state bid.

KOSCIUSKO TOWNSHIP CONCERNED CITIZENS: David Gruby, Roger Kulesa and LeeRon Paszek, Township Supervisors, and other concerned lake owners met with the board. Gruby presented information on taxes and valuations in Kosciusko Township including Pickerel Lake. Because of all the taxes received from Pickerel Lake home owners, he asked that the county black-top five township roads leading into Pickerel Lake. The Board felt they couldn’t take over those township roads. It wouldn’t be fair to the other townships. The county already has plenty of roads to maintain.

REGIONAL AGING COUNCIL: Jen Moos and Jennifer Reuer reported on the meeting they attended. RAC is in need of funds for transportation. Moved by Walters, seconded by James to donate $100 to RAC to help with transportation. Motion carried.

SHERIFF: Sheriff Hillestad will introduce Deputy Schreur at a later time. He gave an update on the Grenville grade which things are improving and reported the Long Lake issues are curtailed.

CONCERNED CITIZEN: Gary DeJong shared an update on the lagoons. There’s water in two lagoons which should never have water in. It was suggested to have Clark Engineering come and assess the problem.

AMBULANCE REPORT: Mark Christensen of Christensen Ambulance Service presented his expense report for January through May 2016.

ABATEMENTS: Auditor Fosheim presented abatements for Commission approval.

ABATEMENT #2016-28: Moved by Walters, seconded by Hesla to abate $143.28 on Parcel #07.663.0040 for Mike Wallace due to County Tax Sale. Motion carried.

ABATEMENT #2016-29: Moved by Walters, seconded by James to abate $5,327.90 on Parcel #75.06.1305 for Christine Congdon due to County Tax Sale. Motion carried.

ABATEMENT #2016-30: Moved by Walters, seconded by Tompkins to abate $4,223.44 on Parcel #77.28.3310 for Doxsee Family Trust due to City owned property. Motion carried.

MALT BEVERAGE LICENSE: Moved by Hesla, seconded by James to approve renewing and authorize the chairman to sign the Retail On-Off Malt Beverage License Application for Bitter Lake Lodge, Buster’s, Clausen’s, Dale’s Service, Fisherman’s Village, L&L Bowling Center, Pickerel Lake Lodge, Pickerel Lake Corner and Sandy Beach Resort. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by James to approve travel expenses for Janet Marx to attend the Deputy Workshop in Pierre on June 15, 2016. Motion carried. Moved by Walters, seconded by James to approve travel expenses for Janet Marx to attend the SD Retirement Authorized Agent training in Watertown on July 20, 2016. Motion carried. Moved by James, seconded by Tompkins to approve travel expenses Samantha Kuecker to attend the 4-H Camp at Lake Poinsette on June 8-10, 2016. Motion carried.

2017 BUDGET: Auditor Fosheim asked for input for health insurance benefits and wage increase for 2017 budget planning. She also reported on the various budget requests received.

ADJOURNMENT:   Moved by Walters, seconded by Hesla to adjourn until 9:00 AM, Thursday, June 9, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

May 3, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday May 3, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters.  Others:  Ray Erku-Reporter and Farmer and Glenn Gebur

PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: None

PUBLIC COMMENTS: Glenn Gebur voiced concerns about a township road being blocked.

MINUTES:  Moved by James, seconded by Walters to approve the minutes for April 19, 2016. Motion carried.

EQUALIZATION MINUTES: Moved by Walters, seconded by Tobin to approve the Co. Board of Equalization minutes for April 12 & 19, 2016. Motion carried.        

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll period ending April 16, 2016. Motion carried.  

Auditor’s Office 4,341.68; Treasurer’s Office 4,050.24; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 4,700.00; Jailors 4,716.25; Assessor’s Office 4,189.32; Commissioners 2,706.92; Home Health 429.00; WIC 354.75; Veteran’s Service 1,480.00; Maintenance 2,059.98; Extension 775.00; Welfare 62.00; Drainage 98.08; Planning & Zoning 253.62; Emergency & Disaster 357.00; E-911 306.00; Weed 574.15; Highway 16,392.71; Social Security 3,203.89; Medicare 749.30; Blue Cross Blue Shield 16,718.66; Medico 235.64; SD Retirement 2,345.68 for a total of 75,768.03.

            CLAIMS: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Jason R. Adams 427.84, Bratland Law 1,076.40, Century Business Products 37.08, Christensen Ambulance 3,750.00, Delaney, Nielsen & Sannes 2,916.67, DS Solutions Inc. 175.00, ESRI Inc. 400.00, GE Capital 105.00, Hofland Engineering Inc. 8,950.73, Law Office of Danny Smeins 3,448.84, Lincoln Co. Treasurer 176.16, SDACC-CLERP 1,627.51, SDACO M & P Fund 288.00, Xerox Corporation 19.96,

SUPPLIES: A & B Business Inc. 32.15, A & S Hardware 427.39, Ameripride Services Inc. 115.82, Buhl’s of Britton 41.45, Colonial Research 211.76, Day County Treasurer 198.72, Election Systems & Software 1,181.81, First Bank & Trust 191.70, Johnson Lumber 104.53, L.G. Everist Inc. 6,561.10, McLeod’s 798.00, Samantha Kuecker 30.21, Valley Office Products 25.19,

REPAIRS: Butler Machinery 311.35, Grand Slam Computers 150.00, Hanten’s Repair 423.80, Little Falls Machine Inc. 202.74, Northstar Mechanical Inc. 1,272.91, RDO Equipment Co. 102.30,

UTILITIES: Century Link 376.11, Dependable Sanitation 50.00, ITC Telecommunication 1,373.00, James Valley Telecommunication 139.40, Midcontinent Communications 223.10, Northwestern Energy 22.50, PAETEC 11.66, RC Communications Inc. 50.00,

PER DIEM: Frank James 39.60, Jennifer Ringkob 224.05, Rick Tobin 41.40,

PUBLICATION: Reporter & Farmer 796.99, Watertown Public Opinion 136.10,

REGISTRATION: DWARE Inc. 115.00,

MANUAL CHECKS: Sanford Health 372.00, Grant County 48.75, Day Co. Treasurer 1,499.30.

NEW HIRE: Sheriff Hillstad reported hiring Christopher Ayers and Joseph Bury as part time jailer/dispatchers and Jerred Schreur as Deputy Sheriff. Ayers and Bury effective date 4-13-16 at $11.00/hour and Schreur effective date 5-1-16 at $16.00.hour. Moved by Walters, seconded by Tobin to approve the hiring. Motion carried.

WEED BOARD: Moved by Hesla, seconded by Tompkins to recess and convene as a Weed Board at 9:03 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 9:13 AM. Next Weed Board meeting will be Thursday June 9, 2016.

GRANT: Moved by Walters, seconded by Tompkins to authorize the chairman to sign a letter of agreement for a grant for the Weed & Pest Board. Motion carried.

GROW SOUTH DAKOTA: Katie Rasmus reported on Grow South Dakota programs available and program details and thanked the commission for their continued support.

RECESS: Chairman Tompkins declared a short recess at 9:03 AM. Chairman Tompkins reconvened the regular session at 9:30 AM.

ADVERTISING: Moved by Walters, seconded by Hesla to approve the Hwy. Dept. to advertise for bids and have a bid letting for overlay for Co. Rd # 1 on May 24th at 10:00 AM. Motion carried.

RECOMMENDATION: Hwy. Supt. Braaten recommended a pay increase for Selma Howe. Moved by Tobin, seconded by Walters to approve an $.84/hour increase (from $16.64 to $17.48) effective May 1, 2016. Motion carried.

JOINT WORK AGREEMENT: Moved by Hesla, seconded by Walters to approve the joint work agreement between Marshall, Roberts and Day County. Motion carried.

TRAVEL: Moved by Tobin, seconded by James to approve travel expenses for Selma Howe to attend DWARE Inc. Annual Conference in Oacoma on June 1 & 2, 2016. Motion carried.

UTILITY OCCUPANCY: Moved by Tobin, seconded by James to approve the three applications for Occupancy from James Valley Telecommunications on Right-of-Way of County Highway #33 in Section 24-122-58 and Section 14-121-58 and Highway #16 in Section 16-122-59. Motion carried.

GRADE RAISE BID: The following bids were received for the Co. Rd. #2 Project: Clausen Construction, Inc. $205,066.60; Webster Scale, Inc. $216,541.53; Kriech Construction $224,250.00; Dakota Constructors, Inc. $273,202.70; Lien Transportation $456,104.85. Moved by Tobin, seconded by Hesla to award Clausen Construction, Inc. the low bid. Motion carried. All bids are on file in the Auditor’s office.

APPLICATION: Moved by Tobin, seconded by Walters to assist Union Twp. with the application for state funds to help repair a bridge. Motion carried

TAX SALE PROPERTY: Moved by Walters, seconded by Tobin to approve the transfer of a Tax Sale Property located in Pierpont to Pierpont Town. Motion carried.

TREASURER EQUIPMENT: Treasurer Wagner informed the board of the Epson validator not working and a new one had to be ordered.  Moved by Walters, seconded by James to approve the purchase of a new tax validator for the Treasurer’s office. Motion carried.

ASSESSMENT ON INDIAN LAND LITIGATION: States Attorney Smeins met with the commission regarding the list of eight individuals who have unpaid leased site taxes. Distress warrants will be re-issued. Moved by Walters, seconded by Hesla to authorize the chairman to sign the admission of service. Motion carried.

ADJOURNMENT:   Moved by James, seconded by Hesla to adjourn until 8:30 AM, Tuesday, May 24, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

 

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION
WEBSTER, SOUTH DAKOTA
April 19, 2016
(unapproved)
The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday April 19, 2016 in the Commissioners Chambers in the Day County Courthouse. Meeting called to order by Chairman Tompkins. Members present: Commissioners Hesla, James, Tobin and Walters. Others: Ray Erku-R&F and Joan Trygstad.
PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.
CORRESPONDENCE: SD DOT, SD Dept. of Revenue-Business Tax and Property Tax.
PUBLIC COMMENTS: None.
MINUTES: Moved by Walters, seconded by Hesla to approve the minutes for April 5, 2016 regular commission meeting. Motion carried. Moved by Hesla, seconded by Walters to approve the minutes for April 12, 2016 special commission meeting. Motion carried.
REPORTS: The Board noted the following reports:
In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of April 1, 2016. Total amount of deposits in bank $151,758.14; Total amount of actual cash $2,791.56; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 55,402.79. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days: CD’s 590,000.00; IMMA 3,620,968.49; Postage 394.71; Register of Deeds 85.00; Credit cards 616.03 for a total of $4,422,016.72. Cash Balances: General Fund 2,127,078.59, Highway 1,483,630.85, E911 35,016.60, OEM 22,658.20, 24/7 Fund 9,574.70, M & P Fund 17,662.38, 700 Accounts 726,310.40, equals 4,421,931.72.
In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of March 2016. Births (23) and Deaths (25) 720.00; Marriages (2) 80.00; Transfer fees 1,665.00; Recordings 4,195.00; Copies 496.95; Sales Tax .30 for a total of 7,157.25.
In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of March 2016: Accident Reports 4.00, Phone cards 180.00, Phone commission 1.46, Fees 711.71, Finger Prints 90.00, PBT’s 392.00, Pistol Permits 69.00, Prisoners-Out of Co. 210.00, UA Fees 20.00, Work Release 420.00 for a total of 2,098.17.
PAYROLL: Moved by Tobin, seconded by James to approve and authorize the chairman to sign the payroll period ending April 2, 2016. Motion carried.
Auditor’s Office 4,320.88; Treasurer’s Office 4,178.56; Register of Deeds 2,798.85; State’s Attorney 1,856.00; Sheriff’s Office 4,731.75; Jailors 4,834.00; Assessor’s Office 3,998.14; Commissioners 2,706.92; Home Health 396.00; WIC 321.75; Veteran’s Service 1,480.00; Maintenance 2,015.45; Extension 744.00; Welfare 62.00; Drainage 98.08; Planning & Zoning 246.55; Emergency & Disaster 493.00; E-911 229.50; Weed 704.15; Highway 15,154.74; Social Security 3,160.48; Medicare 739.18; SD Retirement 2,305.13 for a total of 57,575.11.
CLAIMS: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the following audited claims excluding a bill from Sanford for $3,186.00. Motion carried.
SERVICES: Dean Schaefer Court Reporting 30.00, Kone Inc. 201.96, Roberts Co. Detention Center 2,460.00, Sanford Health 372.00, Webster Lumber & Home Center 15.35, Xerox Corp. 19.96,
SUPPLIES: A & B Business Inc. 438.53, A & S Hardware 148.37, All Flags LLC 74.36, Ameripride Services Inc. 411.34, Buhl’s of Britton 32.10, Community Oil of the Glacial Lakes 268.62, CDW 452.95, Mid-American Research 192.83, Mike’s Jack & Jill 433.79, Newman Traffic Signs 901.64, Northland Auto Center Inc. 69.98, Samantha Kuecker 75.67, Shopko 30.97, Sioux Valley Coop 4,787.59, Sturdevant’s Auto Parts 548.23, Valley Office Products 405.07,
REPAIRS: Hedahls Auto Parts 78.48, Milbank Communications 240.00, Snaza Implement LLC 11.92, Southside Repair 14.90, Twin Valley Tire 515.56, Webster Tire Inc. 189.85,
UTILITIES: City of Watertown 4,565.39, City of Webster 17.00, Dependable Sanitation 82.50, ITC 631.14, Northwestern Energy 1,180.29, , OtterTail Power Co. 29.84, RC Communications Inc. 50.00, Venture Communication Inc. 264.69, Verizon Wireless 255.21,
EQUIPMENT: SD DAV 14,200.00,
INSURANCE: SD Dept. of Labor 720.00,
PER DIEM: Daniel Grode 24.62, Paul McCarlson 22.86,
REGISTRATION: SDACO 525.00.
MANUAL CHECKS: Darcy Pulvermacher 509.46, Day County Treasurer 332.93, SD Dept. of Revenue 165,493.52.
COMMUNITY HEALTH NURSE: Community Health Nurse Aadland gave her quarterly report for January-March 2016.
PLANNING/ZONING: Moved by Hesla, seconded by James to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 8:55 AM.
PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by James to approve the following plat: 1) Wagner Subdivision in the SW (25 123 56). Motion carried.
HIGHWAY: Hwy. Supt. Braaten reported they have been out blading, flattening slopes by Butler, pulling shoulder gravel south of Andover and hauling chips by Pierpont.
RAISE SPEED LIMIT: Moved by James, seconded by Walters to raise the speed limit from 35mph to 45mph on Co. Rd. #6 east of Grenville Town. Motion carried.
TRANSFER: Moved by Walters, seconded by Tobin supplement the Hwy. Budget (201-311-437) for $28,327 for unanticipated reimbursement from surplus equipment sold. Motion carried.
TRANSFER: Moved by Hesla, seconded by Walters to assign $28,327.00 of Hwy. Budget for Co. Rd #1 Project. Motion carried.
ROAD OVERLAY: Moved by Walters, seconded by Tobin to approve the Hwy. Dept. to obtain bids and have a bid letting for overlay 5 miles south of Hill Top corner on Co. Rd. #1. Motion carried.
TRAVEL: Moved by Tobin, seconded by Walters to approve travel expenses for Supt. Braaten to attend Government Technology Day in Aberdeen on April 20, 2016. Motion carried.
ADVERTISE: Moved by Tobin, seconded by Walters to authorize Supt. Braaten to advertise for two full time positions (a blade man and a truck driver) for the Hwy. Dept. Motion carried.
UTILITY OCCUPANCY: Moved by Tobin, seconded by James to approve the application for Occupancy of Right-of-Way of 141ST ST. in Section 26-122-58, Day County for WEB Water Development Assoc. Motion carried.
WELFARE: Welfare Director Zimmerman gave an update on the progress of trying to collect the outstanding poor relief debts.
RECOMMENDATION: Auditor Fosheim reported that Karli Zimmerman, Deputy Auditor/Welfare Director has met her six month of employment and recommends a pay increase. Moved by Hesla, seconded by Tobin to approve a $1.14/hour increase (from $15.50 to $16.64) effective April 20, 2016 for Karli Zimmerman. Motion carried.

ABATEMENTS: Auditor Fosheim presented abatements for Commission approval.
ABATEMENT #2016-25: Moved by Walters, seconded by Hesla to abate $111.53 on Parcel #77.01.0702 for Jim Tulowetzke due to County Tax Sale. Motion carried.
ABATEMENT #2016-26: Moved by Walters, seconded by Tobin to abate $8,479.21 on Parcel #77.01.0704 for Kathleen Tulowetzke due to County Tax Sale. Motion carried.
ABATEMENT #2016-27: Moved by Walters, seconded by Hesla to abate $58.68 on Parcel #07.671.0190 for Lawrence Tesch due to County Tax Sale. Motion carried.
DISCUSSION: Commissioner May meeting dates will be May 3rd and 24th, 2016.
ADJOURNMENT: Moved by Tobin, seconded by Walters to adjourn until 8:30 AM, Tuesday, May 3, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

___________________________
James Tompkins
Chairman

ATTEST:

_____________________________
Bonnie Fosheim
Day County Auditor
Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.
Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION
WEBSTER, SOUTH DAKOTA
April 12, 2016
(unapproved)
The Day County Board of Commissioners met Tuesday, April 12, 2016 at 10:00 AM in the Day County Courthouse. Meeting called to order by Chairman Tompkins. Members present: Commissioners James, Hesla, Tobin, Walters. Others: None.
PLEDGE: Chairman Tompkins led the members in reciting the Pledge of Allegiance.
EXECUTIVE SESSION: Moved by Walters, seconded by Hesla to enter into Executive Session at 10:00 AM for personnel matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:24 AM.
RECOMMENDATION: Moved by Walters, seconded by Tobin to offer, on the recommendation of the interview panel, the VSO position to Kevin Bohn. The pay rate and effective date will be determined later. Motion carried.
EQUALIZATION: Chairman Tompkins recessed the regular meeting at 10:27 AM to convene as the County and Consolidated Board of Equalization.
Adjournment: Moved by Hesla, seconded by Tobin to adjourn until 8:30 a.m., Tuesday, April 19, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

___________________________
James Tompkins
Chairman

ATTEST:
_____________________________
Bonnie Fosheim
Day County Auditor
Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.
Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

April 5, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday April 5, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin and Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Glacial Lakes Tourism Board Mtg., Grant Co. Dist. Mtg.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tobin, seconded by James to approve the minutes for March 29, 2016. Motion carried.                  

PAYROLL: Moved by James, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending March 19, 2016. Motion carried.  

Auditor’s Office 4,441.89; Treasurer’s Office 4,278.40; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 4,781.00; Jailors 4,648.80; Assessor’s Office 4,024.60; Commissioners 2,706.92; Home Health 474.38; WIC 297.00; Veteran’s Service 1,011.50; Maintenance 2,021.34; Extension 728.50; Welfare 62.00; Drainage 98.08; Planning & Zoning 225.34; Emergency & Disaster 510.00; E-911 306.00; Weed 413.15; Highway 16,598.18; Social Security 3,183.43; Medicare 744.54; Blue Cross Blue Shield 16,718.66; Medico 244.24; SD Retirement 2,394.86 for a total of 75,580.97.

            CLAIMS:  Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Bullert Automotive LLC 150.00, Christensen Ambulance 3,750.00, Delaney, Nielsen & Sannes 2,916.67, Law Office of Danny Smeins 3,341.95, Lexisnexius Matthew Bender & Co. 46.44, Lincoln County Treasurer 138.00, Microfilm Imaging Systems Inc. 70.00, Ophthalmology Associates 310.00, Safran-Morphotrak 5,090.00, Sanford Health 846.00, SDACO M & P Fund 394.00, Tammy Stolle Court Reporting 274.53,

SUPPLIES: A & B Business Inc. 26.80, A & S Hardware 442.20, Louise Baumgarn 35.58, Buhl’s of Britton 25.95, Day County Treasurer 394.71, First Bank & Trust 69.47, Johnson Lumber 53.73, Lyle Signs 130.77, Menard’s 19.99, Ridge Electric Inc. 382.50, Spectra Associates Inc. 960.50, TrueNorth Steel 1,316.00,

REPAIRS: Butler Machinery 3,705.03, Crawford Trucks & Equipment 33.66, Electric Motors & Moore Inc. 177.50, Electro Watchman Inc. 196.48, Midwest Pump & Tank 489.28, Power Plan 83.00,

UTILITIES:  City of Webster 156.60, ITC Telecommunication 801.29, James Valley Telecommunication 139.40, Midcontinent Communications 223.10, Reliance Telephone Inc. 400.00,

EQUIPMENT: Sheehan Mack Sales 13,080.00,

PER DIEM:  Ben Braaten 9.40, Glenn Hagen 77.50, Frank James 239.85, Rick Tobin 216.90,

DONATION: Center for Independence 600.00,

INSURANCE: Medico 17.20,

PUBLICATION: Reporter & Farmer 630.32, Waubay Clipper 818.82,

MANUAL CHECKS: Rick & Kathy Breske 648.00

DEPARTMENT REPORTS: Chairman Tompkins called upon each department for their reports.

OEM: OEM Director Williams presented the 911 Stats for March 2016.

HIGHWAY: Hwy. Supt. Braaten reported they have been blading, cut a ditch and laid a culvert.

BID OPENING:  This being the time and place to publicly open bids for Road Oil, Hot Mix and Road Machinery for 2016.

Bids received for Road Oil:

Flint Hills Resources

MC 800           no bid

MC 3000         $565.08 per ton delivered

CSS-1H           no bid

AE 150S          no bid

Jebro, Inc.

MC 800           $595.00 per ton delivered

MC 3000         $525.00 per ton delivered

CSS-1H           $465.00 per ton delivered

AE 150S          $465.00 per ton delivered

Moved by Hesla, seconded by Walters to award the low bid to Jebro Inc. for 2016. Motion carried.

Bids received for Hot Mix/Asphalt:

Serocki Excavating, Inc. $59.75/ton from Sica Hollow State Park site

Lien Transportation Co. $56.00/ton from Aberdeen site

Bituminous Paving, Inc. $59.00/ton from Odessa, MN site

McLaughlin and Schulz, Inc. $63.00/ton from Watertown site

Moved by Tobin, seconded by Walters to accept all bids based on availability and location to project. Motion carried.

Bids received for Road Machinery: Lewandowski Const., Clausen Const., Hanlon Brothers, Kevin Bourdon, Deutsch Excavating, Fred Ludwig Trucking, H.F. Jacobs & Son Const., Lien Transportation, Webster Scale Inc. Moved by Tobin, seconded by James to accept all bids based on availability and location to project.  Motion carried.

All bids are on file in the Highway Department and Auditor’s office.

CROSSING AGREEMENT: Moved by Hesla, seconded by Tompkins to approve signing the OtterTail Crossing Agreement. Walters nay. Motion carried.

ADVERTISE FOR BIDS: Moved by Hesla, seconded by James to authorize Hwy. Supt. Braaten to obtain sealed bids for County Road #2. Motion carried. Bid opening will be May 3rd at 10 AM.

RECOMMENDATION: Hwy. Supt. Braaten reported that James Pearson has met his six month of employment and recommends a pay increase. Moved by Walters, seconded by Hesla to approve a $.50/hour increase (from $16.50 to $17.00) effective April 13, 2016. Motion carried.

SURPLUS BID TABLED FROM 3/29/16 MTG.:  Moved by Tobin, seconded by Walters to accept the bid for $4,626.00 from Dick Dargatz for the 1998 CPST Pup. Motion carried.

RECESS:  Chairman Tompkins declared a recess at 9:52 AM. Chairman Tompkins reconvened the regular session at 9:59 AM.

FORBEARANCE AGREEMENT: Treasurer Wagner and States Attorney Smeins discussed the forbearance agreement the county has with Nathan Johnson.  Moved by Walters, seconded by Hesla to rescind the forbearance agreement between Day County and Nathan Johnson for non-compliance. Motion carried.

NUISANCE COMPLAINT: Sheriff Hillstad and States Attorney Smeins discussed the nuisance complaint received on Lots 8 & 9 Breske Beach at Waubay Lake. Moved by Walters, seconded by James to declare a public nuisance on Lots 8 & 9 Breske Beach Waubay Lake. Motion carried. Smeins will work with the Sheriff’s office to act on the problem.

OVERTIME: Moved by James, seconded by Hesla to approve overtime, as needed for elections, for the Auditor’s office. Motion carried.

            EQUALIZATION: County Board and Consolidated Board of Equalization will meet at 10:00 AM on April 12, 2016.

EXECUTIVE SESSION: Moved by Walters, seconded by Tobin to enter into Executive Session at 10:17 AM pursuant to SDCL 1-25-2 for personnel and legal matters. Motion carried. Chairman Tompkins reconvened the regular session at 10:45 AM.

ADJOURNMENT:    Moved by Hesla seconded by James to adjourn until 8:30 AM, Tuesday, March 29, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

March 29, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday March 29, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin. Absent: Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Corn Publication, SD Dept. of Health

PUBLIC COMMENTS: None.

MINUTES:  Moved by Hesla, seconded by James to approve the minutes for March 8, 2016 regular commission meeting. Motion carried.                    

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of March 1, 2016.  Total amount of deposits in bank $28,204.59; Total amount of actual cash $1,716.72; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 33,481.03. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 3,918,948.21; Postage 551.29; Register of Deeds 85.00; Credit cards 422.70 for a total of $4,573,409.54.  Cash Balances: General Fund 2,214,461.83, Highway 1,685,643.14, E911 39,783.20, OEM 23,726.35,  Domestic Abuse 150.00, 24/7 Fund 9,294.70, M & P Fund 17,071.38, 700 Accounts 583,180.94, equals 4,573.311.54.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of February 2016. Births (15) and Deaths (7) 330.00; Marriages (1) 40.00; Transfer fees 2,205.50; Recordings 3,610.00; Copies 535.00; Sales Tax .00 for a total of 6,670.50.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of February 2016:  Phone cards 130.00, Fees 547.48, Finger Prints 40.00, PBT’s 200.00, Pistol Permits 63.00, Prisoners-Out of Co. 1,190.00, SCRAM Fees 80.00, UA Fees 20.00, Work Release 1,010.00 for a total of 3,280.48.

PAYROLL: Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending March 5, 2016. Motion carried.  

Auditor’s Office 4,425.61; Treasurer’s Office 4,263.40; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 6,589.70; Jailors 4,412.65; Assessor’s Office 4,086.34; Commissioners 2,706.92; Home Health 445.50; WIC 350.63; Veteran’s Service 1,480.00; Maintenance 2,003.58; Extension 782.75; Welfare 62.00; Drainage 98.08; Planning & Zoning 175.85; Emergency & Disaster 391.00; E-911 272.00; Weed 574.15; Highway 17,275.63; Social Security 3,389.49; Medicare 792.71; SD Retirement 2,622.97 for a total of 61,869.12.

            CLAIMS:  Moved by Tobin, seconded by Tompkins to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Blackburn & Stevens, Prof. L.L. 87.91, Brown County Sheriff/Jail 25.00, City of Watertown 4,573.89, Crimestar Corporation 900.00, Delaney Nielsen & Sannes 88.75, GE Capital 105.00, Lewis and Clark Mental Health 160.00, Ramkota Inn 836.91, Sanford Health 1,116.00, SDACC 1,036.00, SDSU Extension Service 9,160.00, Steve Rhody 37.00, Tyler Technologies Inc. 5,562.08, Xerox Corp. 160.82, Yankton Co. Treasurer 166.25,

SUPPLIES: A & B Business Inc. 41.36, Ameripride Services Inc. 238.23, BPRO Inc. 3,000.00, Buhl’s of Britton 69.40, Colonial Research 278.45, Dacotah Bank 53.86, Dave’s Marine Inc. 150.00, Ken’s Superfair Foods 28.68, Mid-American Research 361.68, Mike’s Jack & Jill 16.92, Myron’s Welding 26.52, Team Laboratory Chemical Corp. 841.00, Valley Office Products 141.63,

REPAIRS: Day Co. TV & Appliance 107.40, J & D Bodyshop 160.00,

UTILITIES:  Century Link 391.15, Dependable Sanitation 82.50, Northwestern Energy 845.02, OtterTail Power Co. 35.96, PAETEC 13.06, Venture communication Inc. 264.69, Verizon Wireless 255.29,

DONATION: Area IV Senior Nutrition 4,750.00, Safe harbor 230.00,

DUES: SD Weed & Pest Board 150.00, State 4-H Office 10.00,

EQUIPMENT: Nuss Truck & Equipment 213,770.00

INSURANCE: SD Public Assurance Alliance 267.73,

PER DIEM: Daniel Grode 24.62, Paul McCarlson 55.26, Patricia Mitchell 14.40, Jim Tompkins 119.90,

SUBSCRIPTION: Grant Co. Review 45.50,

MANUAL CHECKS: Day County Treasurer 22.86, SD Dept. of Revenue 92,283.68, SDRS-Special Pay Plan 4,839.92.

WEED BOARD: Moved by Hesla, seconded by James to recess and convene as a Weed Board at 8:35 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 8:40 AM. Next Weed Board Meeting will be May 3, 2016.

PLANNING/ZONING: Moved by James, seconded by Tobin to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 9:43 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Tobin, seconded by Hesla to approve the following plat: 1) Miotke Lot A (27 124 53). Motion carried.

HIGHWAY:  Highway Superintendent Braaten reported he signed a work order with Clark Engineering and DOT.

SURPLUS BID OPENING: The following bids were received for the highway surplus items: 1996 Int’l. semi-Ryan Opitz bid $600.00 and Isaac Waldner bid $100.00. Moved by Hesla, seconded by Tobin to accept the bid from Ryan Opitz. Motion carried. 1999 Cat 950G Loader-A.P. & Sons, Inc. bid $68,101.00 and Butler Machinery bid $58,850.00. Moved by James, seconded by Tobin to accept the bid from A.P. & Sons, Inc. Motion carried. Moved by Hesla, seconded by Tobin to table the other bids for further review. Motion carried.

TRANSFER: Moved by Hesla, seconded by Tobin to assign $100,000.00 of General Fund Unassigned Fund Balance for Co. Rd #1 Project. Motion carried.

NEW HIRE: Moved by Hesla, seconded by Tobin to hire Dustin Sattler at $16.00/hour with benefits as a truck driver for the Hwy. Dept. Effective date will be the end of April or the 1st of May, 2016. Motion carried.

RESOLUTION: Moved by James, seconded by Tompkins to approve a Resolution for blading 3 miles of Wheatland Township road. Motion carried.

RESOLUTION #03-16

Township Road Maintenance Agreement

Government Entities: Day County and Wheatland Township

WHEREAS:  A portion of Day County #11 and #13a is flooded and in need of repair causing traffic flow to utilize a 3 mile section of Wheatland Township roads.

WHEREAS:  The volume of traffic to the Wheatland Township road has been increased due to the closure of Day County #11 and #13a.

THEREFORE:  It is the agreement between Day County and Wheatland Township that Day County agrees to perform routine blading maintenance, snow removal, mowing and spraying.  Day County will split equally with Wheatland Township the hauling and placing of gravel on these 3 miles.

This agreement shall be in effect until Day County #11 or #13a is open for traffic.

Dated this ______ day of __________, 2016.

_______________________________________

Wheatland Township Board Chairman

Dated this ______ day of __________, 2016.

DAY COUNTY, SOUTH DAKOTA

By: ____________________________________

James Tompkins

Board of Commissioners Chairman

ATTEST: Bonnie Fosheim, Auditor

 

 

RECESS: Moved by Tobin, seconded by Hesla to recess the regular meeting and conduct the County Tax Sale.  Motion carried.

COUNTY TAX SALE: At 10:00 AM, March 29, 2016, this being the time and place set to offer the following county property for sale to the highest responsible bidder. Chairman Tompkins reconvened the regular meeting at 10:21 AM. Moved by Hesla, seconded by Tobin to approve the bids on the following parcels, abate the taxes and issue Quit Claims Deeds. Motion carried.

Parcel #07.671.0190 No Bid.

Parcel #75.06.1305 No Bid.

Parcel #77.01.0702 Sold to Gregerson Salvage Inc. for $150.00.

Parcel #77.01.0704 Sold to Gregerson Salvage Inc. for $9,000.00.

RECESS: Chairman Tompkins declared a recess at 10:20 AM. Chairman Tompkins reconvened the regular session at 10:25 AM.

4-H/EXTENSION: Jennifer Ringkob gave the 4-H & Youth Program Advisor Report.

TRAVEL: Moved by James, seconded by Tompkins to approve travel expenses for Jennifer Ringkob to attend the SD 4-H Professionals meeting April 4-6 in Hill City;  State Shooting Sports Tournament April 22-24 in Ft. Pierre and the Teen Leadership Conf. June 5-10  at SDSU in Brookings. Motion carried.

MOU: Moved by Tobin, seconded by Hesla to authorize the chairman to sign the SDSU Memorandum of Understanding for 2016. Motion carried.

CONCERNED CITIZEN: Bev Block discussed traffic issues on the road east of Grenville Town. The speed limit and no parking signs are not observed. Sheriff Hillstad will visit with the Hwy. Supt. to straighten the signs and maybe put up more signs.

ANNUAL REPORT: Moved by James, seconded by Tobin to approve the Annual Report for Day County as of and for the year end December 31, 2015. Motion carried.

EQUALIZATION: County Equalization Board and Consolidated Board will begin April 12th and end May 3, 2016.

DISCUSSION: Commissioner’s meeting dates will be April 5th and 19th, 2016.

ADJOURNMENT:    Moved by James, seconded by Tompkins to adjourn until 8:30 AM, Tuesday, April 5, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

March 8, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday March 8, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin. Absent: Walters.  Others:  Ray Erku-Reporter and Farmer and Chuck Aleck.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: James River Valley Commissioner Mtg., Thank You cards from Rick Tobin and Jim Tompkins.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Hesla, seconded by Tobin to approve the minutes for February 16, 2016. Motion carried.              

PAYROLL: Moved by Hesla, seconded by James to approve and authorize the chairman to sign the payroll period ending February 20, 2016. Motion carried.  

Auditor’s Office 4,215.60; Treasurer’s Office 4,270.08; Register of Deeds 2,785.54; State’s Attorney 1,856.00; Sheriff’s Office 6,590.25; Jailors 5,030.80; Assessor’s Office 4,009.46; Commissioners 2,706.92; Home Health 363.00; WIC 313.50; Veteran’s Service 1,422.50; Maintenance 2,052.08; Extension 717.65; Welfare 194.55; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 535.50; E-911 127.50; Weed 1,058.38; Highway 18,102.60; Social Security 3,455.95; Medicare 808.19; Blue Cross Blue Shield 18,014.68; Medico 261.44; SD Retirement 2,680.95 for a total of 81,910.68.

            CLAIMS:  Moved by James, seconded by Hesla to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Mike Burns 168.00, Center for Independence 60.00, Christensen Ambulance 3,750.00, City of Watertown 4,652.60, Jeanne Collison 15.00, Delaney, Nielsen & Sannes 2,960.13, Electro Watchman, Inc. 925.00, Fed Ex 23.48, GE Capital 105.00, Law Office of Danny Smeins 3,435.77, Lucy Lewno 150.49, Lincoln County Treasurer 252.75, Microfilm Imaging Systems Inc. 70.00, Mitchell A Vilhouer 1,931.45, Cathy Rehfuss 15.00, Roberts Co Detention Center 4,860.00, Sanford Health 1,116.00, SDACO M & P Fund 396.00, Wayne Klungseth 36.00, Yankton County Treasurer 25.00,

SUPPLIES: A & B Business Inc. 1,822.72, A & S Hardware 201.03, Ameripride Services Inc. 507.04, Brock White Co. LLC 20,160.00, Colonial Research 263.52, CWD 605.55, DWARE Inc. 1,362.36, First Bank & Trust 376.19, Randy Gronke 24.27, Johnson Controls Inc. 2,747.98, Johnson Lumber 63.45, Lyle Signs 674.35, Mcleod’s 98.60, Mike’s Jack & Jill 399.59, Office Peeps 120.15, RACO Industries 143.57, Runnings Fleet & Farm 159.99, Shopko Webster 23.98, Sioux Valley Coop 3,565.39, Snaza Implement LLC 199.36, Sportsman’s Cove 43.98, Sturdevant’s Auto Parts 872.08, Twin Valley Tire 3,719.16, Valley Office Products 470.69, Webster Lumber & Home Center 15.62,

REPAIRS: Butler Machinery 146.48, Crawford Trucks & Equipment 203.58, Dave Hahler Automotive 250.00, Equipment Blades 3,397.00, Hanten’s Repair 172.95, Martel Electronics, Inc. 110.00, Milbank Communications 75.00, Overhead Door Comp of SF 191.33, Sheehan Mack Sales 18,784.00, Watertown Truck & Trailer Inc. 188.82, Webster Auto Care 54.87,

UTILITIES:  Century Link 376.11, City of Webster 225.33, Dependable Sanitation 182.50, ITC Telecommunication 1,344.99, James Valley Telecommunication 149.70, Midcontinent Communications 223.10, Northwestern Energy 3,031.64, Paetec 12.53, RC Communications Inc. 50.00, Venture Communication, Inc. 264.69,

PER DIEM:  Daniel Grode 12.87, Frank James 39.60, Karli Zimmerman 155.70, Jennifer Ringkob 148.50, Dari Schlotte 33.07, Rick Tobin 41.40, Jim Tompkins 47.50,

DUES:  SDACES 40.00,

PUBLICATION: Aberdeen American News 369.60, Reporter & Farmer 1,240.04, Waubay Clipper 808.02,

REGISTRATION: SD Assoc. of County Commissioners 200.00, SD Police Chief’s Association 85.00, SDAE4-HP 40.00,

MANUAL CHECKS: Day County Treasurer 3,063.57, Avera St Luke’s 635.84, SD Public Assurance 60,490.96, US Postal Service 302.65.

SHERIFF DEPT. NEW WATER HEATER: Moved by Hesla, seconded by Tobin to authorize Sheriff Hillestad to order a new water heater from NorthStar Mechanical and have Ridge Electric do the electrical. Motion carried.

NOTARY: Moved by James, seconded by Tobin to approve expenses for Louise Baumgarn to become a Notary. Motion carried.

LETTER OF RESIGNATION: Moved by Tobin, seconded by James to accept a letter of resignation, with deepest regret, from Cameron Kamlitz effective March 5, 2016. Motion carried.

ADVERTISE: Moved by James, seconded by Hesla to authorize the Sheriff to advertise for a full time Deputy Sheriff. Motion carried.

MAINTENANCE CONTRACT: Moved by Tompkins, seconded by James to approve the annual hardware & software maintenance contract of $5,000.00 with Morphotrak Inc. Fingerprint System. Motion carried.

WEED BOARD: Moved by James seconded by Tompkins to recess and convene as a Weed Board at 9:00 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 9:16 AM. Next Weed Board Meeting will be March 29, 2016.

RECESS: Chairman Tompkins declared a recess at 9:16 AM. Chairman Tompkins reconvened the regular session at 9:27 AM.

HIGHWAY:  Highway Superintendent Braaten reported they have one day left of crack sealing, will start blading soon, discussed CR 11 and road limit signs were put up March 2, 2016.

EXECUTIVE SESSION: Moved by Hesla, seconded by James to enter into Executive Session at 9:27 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Tompkins reconvened the regular session at 9:33 AM.

NOTARY: Moved by Hesla, seconded by James to approve expenses for Ben Braaten and Selma Howe to become a Notary. Motion carried.

BUDGET SUPPLEMENT: Moved by Tobin, seconded by James to supplement the Hwy. Budget (201-311-425.7) for $17,311.00 for unanticipated reimbursement from insurance. Motion carried.

BRIDGE PROGRAM: Moved by James, seconded by Tobin to adopt the following Resolution Motion carried.

RESOLUTION #02-16

WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria.  These culverts are reinspected at intervals not to exceed four years.

 

THEREFORE, Day County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds.

 

The County requests SDDOT to hire Clark Engineering for the inspection work.  SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered and bill the County for 20% of the cost.  The County will be responsible for the required 20% matching funds.

 

Dated this 8th day of March, 2016 at Webster, South Dakota.

 

Board of County Commissioners of Day County:

James Tompkins, Chairman

 

ATTEST:

Janet Marx, Deputy County Auditor

ADVERTISE FOR BIDS: Moved by Tobin, seconded by Tompkins to authorize the Highway Supt. to obtain bids on road oil, hot mix and road machinery. Motion carried. Bid opening will be April 5, 2016 at 9:00 AM.

ADVERTISE FOR BIDS: Moved by James, seconded by Tobin to authorize the Highway Supt. to obtain sealed bids on surplus equipment. Motion carried. Bid opening will be March 29, 2016 at 9:30 AM.

SURPLUS EQUIPMENT FOR DAY CO. SOIL CONSERVATION DIST.: Moved by Hesla, seconded by Tobin to donate the following items to the Day Co. Soil Conservation Dist.: 1998 John Deere 6410, 1994 Chevy Pickup, 2011 IH Disc Mower. Motion carried. James abstained from voting.

EASEMENT: Moved by Hesla, seconded by James to authorize the chairman to sign the easement for a borrow pit for Kevin Swanson in parts of the S1/2 of Section 12 124 57. Motion carried.

ABATEMENT: Auditor Fosheim presented one abatement for Commission approval. ABATEMENT #2016-24: Moved by Tobin, seconded by James to abate $13,552.96 on Parcel #78.10.1014 for Webster Housing & Redevelopment due to payment in lieu of taxes. Motion carried.

PERSONNEL POLICY: States Attorney Smeins clarified the personnel policy about part-time employees. No amendment to the policy at this time.

ADJOURNMENT:    Moved by Hesla seconded by James to adjourn until 8:30 AM, Tuesday, March 29, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

February 16, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday February 16, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, James, Tobin, Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Watertown Police Department

PUBLIC COMMENTS: None.

MINUTES:  Moved by Walters seconded by Hesla to approve the minutes for February 2, 2016 regular commission meeting with the correction on manual check to Sheila Schimmel for $77.78 should have been made to SDRS. Motion carried.                

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of January 1, 2016.  Total amount of deposits in bank $67,659.31; Total amount of actual cash $1,449.77; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 56,435.81. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 3,704,268.30; Postage 415.23; Register of Deeds 85.00; Credit cards 199.20 for a total of $4,420,512.62.  Cash Balances: General Fund 2,095,249.12, Highway 1,710,340.43, E911 39,718.13, OEM 25,804.28,  Domestic Abuse 345.00, 24/7 Fund 8,859.70, M & P Fund 16,477.38, 700 Accounts 509,570.02, equals 4,406,364.06

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of January 2016. Births (12) and Deaths (14) 390.00; Marriages (3) 120.00; Transfer fees 1,416.00; Recordings 3,715.00; Copies 783.00; Sales Tax .90 for a total of 6,424.90.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of January 2016:  Accident Reports 8.00, Phone cards 90.00, Commission-Phone 219.35, Fees 641.46, Finger Prints 50.00, Dispatch Services 9,500.00, PBT’s 435.00, Pistol Permits 78.00, Prisoners-Out of Co. 2,100.00, Work Release 1,750.00 for a total of 14,871.81.

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll period ending February 6, 2016. Motion carried.  

Auditor’s Office 4,513.75; Treasurer’s Office 4,170.24; Register of Deeds 2,812.16; State’s Attorney 1,856.00; Sheriff’s Office 6,224.75; Jailors 4,628.80; Assessor’s Office 4,015.78; Commissioners 2,706.92; Home Health 445.50; WIC 338.25; Veteran’s Service 1,237.75; Maintenance 2,007.15; Extension 871.88; Welfare 62.00; Drainage 98.08; Planning & Zoning 232.41; Emergency & Disaster 425.00; E-911 314.50; Weed 786.37; Highway 17,523.66; Social Security 3,402.35; Medicare 795.70; SD Retirement 2,604.44 for a total of 62,073.44.

            CLAIMS:  Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Craig Baumgarn 36.00, Center for Independence-Huron 60.00, Dean Schaefer Court Reporting 60.00, Delaney Nielsen & Sannes 75.40, Election Systems & Software 2,859.00, Michelle Gaikowski 45.60, Mayo Clinic 249.29, Medtox Laboratories Inc. 121.34, Microfilm Imaging Systems Inc. 70.00, Calleen Misterek 209.00, Taliaferro Law Firm 450.00, Xerox Corp. 18.15,

SUPPLIES: A & B Business Inc. 1,175.56, A & S Hardware 194.48, Ameripride Services Inc. 271.97, Bob Barker Co. 400.14, Buhl’s of Britton 22.45, Colonial Research 134.71, Community Oil of the Glacial Lakes 1,100.92, Cornwell Drug 1,282.17, CWD 585.50, Farm & Home Publishers 2,210.00, First Bank & Trust 415.80, Bonnie Fosheim 20.60, Janitor’s Closet 306.50, Mid-American Research 71.76, Mike’s Jack & Jill 382.60, Office Peeps Inc. 40.25, Ron’s Saw Shop 234.99, Shopko Webster 31.37, Sioux Valley Cooperative 930.86, Valley Office Products 698.40, Wants Warehouse 40.00, Webster Tire Inc. 4,080.00, Wheelco Trk. & Trailer Parts 16.75,

REPAIRS: Butler Machinery 1,214.42, Dave Hahler Automotive 480.41, Light and Siren 593.96, RDO Equipment Co.-Webster 12.86, Sheehan Mack Sales 44.11, South Side Repair 2,053.55, Sturdevant’s Auto Parts 901.23, Titan Machinery 11,897.66, Twin Valley Tire 77.50, Watertown Truck & Trailer Inc. 411.16,

UTILITIES:  City of Webster 223.21, ITC Telecommunication 659.12, James Valley Telecommunication 149.70, Midcontinent Communications 233.10, Northwestern Energy 3,896.52, OtterTail Power Co. 25.65, RC Communications Inc. 50.00, Verizon Wireless 255.29,

DUES:  Division of Ag. Service 50.00, SD State’s Attorneys Assoc. 761.00, SDACO 924.70,

EQUIPMENT: Grand Slam Computers Inc. 975.00

PER DIEM: Barbra Block 32.57, Daniel Grode 24.62, Paul McCarlson 22.86

PUBLICATION: Aberdeen American News 379.60,

REGISTRATION: SD Ass’n of Co. Hwy. 80.00,

MANUAL CHECKS: Day County Treasurer 3,850.11, SD Dept. of Revenue 131,857.16.

RECESS: Moved by Tobin, seconded by James to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 9:05 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Tobin to approve the following plat: 1) Lot 1 & Lot 2 Vlastnik Addition (14 123 55). Motion carried.

ADVERTISE: Moved by James, seconded by Hesla to authorize VSO Wiley to advertise for the VSO position which will become vacant. Motion carried.

RECESS:  Chairman Tompkins declared a recess at 9:18 AM. Chairman Tompkins reconvened the regular session at 9:25 AM.

HIGHWAY:  Highway Superintendent Braaten reported that they are doing a lot of sanding, finished up tree trimming and doing some crack sealing. Discussed transferring money for Co. Rd #1 project.

DOT STRIPING AGREEMENT: Moved by Hesla, seconded by James to sign DOT Striping Agreement. Motion carried.

TRAVEL: Moved by Walters, seconded by James to approve travel expense for Hwy. Supt. Braaten to attend the Hwy. Supt. Annual Conference in Chamberlain on March 22, 23 and 24, 2016. Motion carried.

PART TIME HELP: Moved by Hesla, seconded by Tobin to approve hiring Leo German as part-time help for 2016 at a recommended rate of $17.48/hour with no benefits starting around April 4, 2016. Motion carried.

LETTER OF RESIGNATION/RETIREMENT: Moved by Walters, seconded by James to regretfully accept a letter of resignation/retirement from Norman Raap effective March 17, 2016 and thanked him for his 31 ½ years of service to the county.  Motion carried.

ADVERTISE: Moved by Tobin, seconded by Hesla to authorize Hwy. Supt. Braaten to advertise for a full time person. Motion carried.

SURPLUS: Moved by Hesla, seconded by Tobin to declare the following items surplus and no longer for county purposes: 1999 CAT 950G, 1998 John Deere 6410, 2005 Pup Trailer, 1998 Pup Trailer, 1994 Chevy Pickup, 2011 IH Disc Mower. Motion carried.

OEM: OEM Director Williams along with Kyle Kafka and Jim Poppen with the SD Dept. of Public Safety discussed the last Day Co. FEMA project to be closed out. They presented a report, 1915-05R Summary, which shows a balance due of $3,571.00 from the home owners. Director Williams will meet with the homeowners and go over the report.

PERSONNEL POLICY:  Chuck Aleck and Sheriff Hillstad met with the board to discuss concerns about the part-time section of the policy. The issue will be referred to States Attorney Smeins

 ABATEMENTS:  Auditor Fosheim presented abatements for Commission approval.

ABATEMENT #2016-20 thru 2016-23: Moved by Walters, seconded by Hesla to abate $824.10 on Parcels 77.04.1806, 77.08.0070, 77.18.0100, 77.28.3310 for City of Waubay due to taxes in City of Waubay’s name and they are exempt from paying taxes. Motion carried.

FAIR BOARD LEASE: Moved by Tobin, seconded by Tompkins to approve the annual Fair Board lease to be reviewed each year in December. Motion carried.

REGIONAL AGING COUNCIL: Moved by Walters, seconded by James to appoint Jen Moos and Jennifer Reuer to serve as members of the Regional Aging Council from Day County. Motion carried.

ADJOURNMENT:    Moved by James, seconded by Walters to adjourn until 8:30 AM, Tuesday, March 8, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

February 2, 2016

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, February 2, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners James, Hesla, Walters. Absent: Tobin. Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: NECOG 2015 Report and SD Dept. GFP Annual Report.

PUBLIC COMMENTS: None

OATH OF OFFICE.  Frank James was administered and signed the oath of office by Chairman Tompkins.

MINUTES:  Moved by Walters, seconded by Hesla to approve the minutes for January 19, 2016 commission meeting.  Motion carried.

            CLAIMS:  Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES:  Mike Burns 72.00, Century Business Products 29.82, Christensen Ambulance 3,750.00, City of Watertown 4,628.67, Delaney, Nielsen & Sannes 2,916.67, GE Capital 105.00, Heather Carlson’s Cleaning Service 130.00, Law office of Danny Smeins 3,390.75, SDACO M & P Fund 286.00, Tammy Stolle Court Reporting 745.60, Wayne Klungseth 42.00, Yankton County Treasurer 227.50,

SUPPLIES: A & B Business Inc. 23.85, A & S Hardware 124.27, Ameripride Services Inc. 230.98, Buhl’s of Britton 30.25, Day County Treasurer 415.23, McLeod’s 20.00, Mike’s Jack & Jill 7.73, Office Peeps, Inc. 131.84, Pizza Hut 61.98, Quill Corporation 289.85, Ramkota Inn 228.00, Roberts Co. Auditor 493.95, Running’s Fleet & Farm 49.99, Sportsman’s Cove 43.98,

REPAIRS: Hanten’s Repair 389.90, HR One Stop 290.00, Jeff’s Vacuum Center 194.00, RDO Equipment 12.86, Twin Valley Tire 185.00,

DUES: SD Assn. of Co. Hwy. Supt. 275.00

UTILITIES:  Century Link 376.11, Dependable Sanitation 132.50, ITC Telecom 576.31,   Northwestern Energy 168.53, PAETEC 17.71, Venture Communication Inc. 264.69,

DONATION: Glacial Lakes Tourism 626.00, Safe Harbor 285.00,

PER DIEM: Darrell Hildebrant 21.60, Rick Tobin 41.40,

PUBLICATIONS: Reporter and Farmer 693.74, Waubay Clipper 573.98,

MANUAL CHECKS:  Cod. Co. Search & Rescue 1,500.00, Waubay Clipper 722.86, Day Co. Treasurer 141,343.29, Sheila Schimmel 77.78, Advance Tax 1,234.86.

PAYROLL: Moved by Walters, seconded by James to approve and authorize the chairman to sign the payroll period ending January 23, 2016. Motion carried.  

Auditor’s Office 4,266.23; Treasurer’s Office 4,534.66; Register of Deeds 2,785.54; State’s Attorney 1,856.00; Sheriff’s Office 6,931.00; Jailors 5,148.55; Assessor’s Office 4,084.18; Commissioners 2,706.92; Home Health 305.25; WIC 222.75; Veteran’s Service 1,445.75; Maintenance 2,000.05; Extension 752.53; Welfare 93.00; Drainage 98.08; Planning & Zoning 182.92; Emergency & Disaster 391.00; E-911 272.00; Weed 437.95; Highway 17,167.47; Social Security 3,419.96; Medicare 799.82; SD Retirement 2,591.03 for a total of 62,492.64.

DEPARTMENT REPORTS:  Chairman Tompkins called upon each department for their reports.

OEM: OEM Director Williams presented the 911 Stats for January 2016. Moved by Tompkins, seconded by Walters to approve Director Williams to order a new lap top for his office. Motion carried.

RESIGNATION: Moved by Hesla, seconded by James to accept a letter of resignation, with deepest regret, from Abbie Woodell effective January 23, 2016. Motion carried.

AMBULANCE REPORT: Mark Christensen of Christensen Ambulance Service presented his expense report for November and December 2015.

RECESS: Chairman Tompkins declared a recess at 9:29 AM. Chairman Tompkins reconvened the regular session at 9:33 AM.

HIGHWAY:  Hwy. Superintendent Braaten presented the 2015 Annual Report of the Day Co. Hwy. Dept. He reported that all hwy. employees attended the MSHA meeting in Aberdeen on January 27th. They have also been busy trimming trees and blading roads.

CULVERT BIDS: Moved by Walters, seconded by James to approve the culvert bid from True North Steel through Beadle County. Motion carried.

LOAD LIMITS: Moved by Hesla, seconded by Walters to set the load limits for March 1, 2016. Motion carried.

RESOLUTION: Moved by Walters, seconded by James to approve a Resolution to place restrictions on county roads during the spring break-up, starting March 1, 2016. Motion carried.

 

RESOLUTION #01-16

WHEREAS the Day County Highway Superintendent will be placing restrictions on county roads during the spring break-up, starting March 1, 2016, and

DO NOW THEREFORE request that the South Dakota Highway Patrol assist in enforcing the road weight restrictions on county roads.

Dated at Webster, South Dakota, this 2nd day of February, 2016.

By the Board of County Commissioners:

James Tompkins, Chairman

Chuck Hesla

Linda M. Walters

Rick Tobin

Frank James

ATTEST: Bonnie Fosheim

County Auditor

 

COUNTY ROAD #2: Moved by Hesla, seconded by Walters to approve Supt. Braaten to continue looking into doing a grade raise on Co. road #2. Motion carried.

EXECUTIVE SESSION:  Moved by Hesla, seconded by Walters to enter into Executive Session with Supt. Braaten at 10:00 AM for personnel matters as per SDCL 1-25-2. Motion carried.  Chairman Tompkins reconvened the regular session at 10:22 AM.

CPI: Auditor Fosheim reported the CPI is 0% for 2016 compared to 1.5% in 2015.

RURAL FIRE PROTECTION: Auditor Fosheim presented the Conde and Groton Area Fire Protection and Rescue District Annual Reports.

REGIONAL AGING COUNCIL: Auditor Fosheim reported that Jen Moos has agreed to be a member of the Regional Aging Council from Day County. Day County can have two members on the Council so the Commissioners are looking for one more person to be on the Council.

ABATEMENTS: Auditor Fosheim presented abatements for Commission Approval.

ABATEMENT #2016-02: Moved by Walters, seconded by Hesla to abate $5,558.34 on Parcel #78.26.0030 for Webster Housing and Redevelopment Commission due to a PILOT payment. Motion carried.

ABATEMENT #2015-43: Moved by Hesla, seconded by Walters to abate $5,833.48 on Parcel #78.26.0030 for Webster Housing and Redevelopment Commission due to a PILOT payment. Motion carried.

ABATEMENT #2016-03: Moved by Walters, seconded by James to abate $151.46 on Parcel #76.01.1605 for Nitasha Mitchell due to the building burnt down. Motion carried.

ABATEMENT #2016-04: Moved by Tompkins, seconded by James to abate $60.48 on Parcel #78.03.0401 for Mavis Humphrey ETAL due to City removed the building. Motion carried.

ABATEMENTS #2016-05 through 2016-19: Auditor Fosheim presented abatements for the 2015 advance Mobile Home taxes for commissioner approval. Moved by Hesla, seconded by Walters to abate $3,741.78. Motion carried.

ADJOURNMENT:    Moved by Hesla, seconded by James to adjourn until 8:30 a.m., Tuesday, February 16, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

 

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

January 19, 2016

(unapproved)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday January 19, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Tompkins.  Members present:  Commissioners Hesla, Hildebrant, Tobin, Walters.  Others:  Ray Erku-Reporter and Farmer, Lois Hildebrant, Frank James, Gary Fossum and Chuck Aleck.

PLEDGE:  Chairman Tompkins led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Day Co. Conservation Dist., SD Public Assurance Alliance, SD Dept. of Corrections, Legislative House Bills and DENR.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Hildebrant, seconded by Tobin to approve the minutes for January 5, 2016. Motion carried.                  

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of January 1, 2016.  Total amount of deposits in bank $108,731.60; Total amount of actual cash $1,634.26; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 44,571.81. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 3,466,802.26; Postage 131.06; Register of Deeds 85.00; Credit cards 846.48 for a total of $4,212,802.47.  Cash Balances: General Fund 2,190,052.75, Highway 1,609,066.14, E911 35,504.04, OEM 28,396.63,  Domestic Abuse 285.00, 24/7 Fund 8,827.20, M & P Fund 15,670.38, 700 Accounts 369,860.42, equals 4,257,662.56.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of December 2015. Births (10) and Deaths (38) 720.00; Marriages (2) 80.00; Transfer fees 2,909.00; Recordings 3,360.00; Copies 974.75; Sales Tax 1.12 for a total of 8,044.87.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of December 2015:  Accident Reports 8.00, Phone cards 680.00, Commission-Phone 303.88, Fees 473.10, Finger Prints 30.00, Misc. Income 20.00, PBT’s 332.00, Pistol Permits 75.00, UA Fees 20.00, Work Release 2,460.00 for a total of 4,401.98.

PAYROLL: Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending January 9, 2016. Motion carried.  

Auditor’s Office 3,956.62; Treasurer’s Office 4,245.12; Register of Deeds 3,785.54; State’s Attorney 1,856.00; Sheriff’s Office 6,366.75; Jailors 4,901.60; Assessor’s Office 4,033.42; Commissioners 2,706.92; Home Health 379.50; WIC 280.50; Veteran’s Service 927.00; Maintenance 2,550.05; Extension 744.00; Welfare 92.38; Drainage 98.08; Planning & Zoning 218.27; Emergency & Disaster 365.50; E-911 297.50; Weed 444.15; Highway 17,175.02; Social Security 3,379.07; Medicare 790.25; Blue Cross Blue Shield 18,014.68; Medico 261.44; SD Retirement 2,590.62 for a total of 80,459.98.

            CLAIMS:  Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Craig Baumgarn 108.00, Bratland Law 1,035.00, Mike Burns 66.00, Kone Inc. 201.96, Lewis and Clark Mental Health 480.00, Medtox Laboratories Inc. 71.34, Microfilm Imaging Systems Inc. 70.00, Kay F. Nikolas 670.60, Kenneth Opitz 1,100.00, Sanford Health 92.00, SD Dept. of Public Safety 2,340.00, SD Dept. of Revenue 83.46, SD Sheriff’s Association 25.34, Wayne Klungseth 60.00, Xerox Corp. 18.15,

SUPPLIES: A & B Business Inc. 88.95, A & S Hardware 463.13, Ameripride Services Inc. 212.46, Buhl’s of Britton 15.10, Colonial Research 263.13, Cornwell Drug 1,230.00, CWD 424.44, Dollar General 22.00, First Bank & Trust 282.57, Intoximeters 299.50, Josh Hoven 60.00, Mac’s 34.17, McLeod’s 145.40, Mike’s Jack & Jill 768.44, NADA 75.00, Nelson Sales & Service, LLC 45.99,  Office Peeps Inc. 715.57, Ron’s Saw Shop 148.24, Spectra Associates Inc. 1,199.50, Sturdevant’s Auto Parts 725.46, TLC Marine Service 70.00, Valley Office Products 409.39, Watertown COOP Elevator 548.87,

REPAIRS: Butler Machinery 55.16, Milbank Communications 66.48, Power Plan 21.10, Safety Service Inc. 22.75, Sheehan Mack Sales 33.34, Snaza Implement LLC 66.27, Twin Valley Tire 597.75, Universal Manufacturing 22.00, Webster Tire Inc. 719.60,

UTILITIES:  City of Webster 16.80, ITC Telecommunication 603.27, James Valley Telecommunication 149.70, Midcontinent Communications 223.10, Northwestern Energy 3,268.32, OtterTail Power Co. 38.13, RC Communications Inc. 50.00, Verizon Wireless 255.29,

DONATIONS: Day Co. Conservation District 3,000.00, NESDCAP 5,000.00,

DUES:  Mid-States Organized Crime Info. Center 100.00,

PUBLICATION: Reporter & Farmer 432.07,

REGISTRATION: Weed & Pest conference 470.00,

SUBSCRIPTION: Aberdeen American News 199.28.

MANUAL CHECKS: Day County Treasurer 10,626.66, Charles Fromelt 7.48, Ridge Electric 110.16, Brown Co. Jail 38.00, Groton Area Fire & Rescue 717.19, SD Dept. of Revenue 77,766.34.

COMMUNITY HEALTH NURSE: Community Health Nurse Aadland gave her quarterly report for October-December 2015.

RECESS: Moved by Walters, seconded by Tobin to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Tompkins reconvened the regular session at 9:00 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Tobin to approve the following plats: 1) C.A. Johnson 1st Subdivision in SE (17 124 58), 2) Boik Second Addition in Lot 4 (6 123 54), 3) Shoemaker’s Replat in the NE (26 122 56). Motion carried.

RECESS:  Chairman Tompkins declared a recess at 9:10 AM. Chairman Tompkins reconvened the regular session at 9:15 AM.

WEED BOARD: Moved by Hildebrant, seconded by Walters to recess and convene as a Weed Board at 9:15 AM. Motion carried. Chairman Tompkins reconvened the regular meeting at 9:25 AM. Next Weed Board Meeting will be February 16, 2016.

LETTER OF RESIGNATION: Moved by Tobin, seconded by Tompkins to accept with deepest regret a letter of resignation from Commissioner Darrell Hildebrant effective January 23, 2016. Motion carried.

RECESS:  Chairman Tompkins declared a recess at 9:25 AM. A certificate for years of service was presented to Commissioner Hildebrant. Rolls and coffee were served. Chairman Tompkins reconvened the regular session at 10:00 AM.

HIGHWAY:  Highway Superintendent Braaten reported that the sanding trucks were sent out and they have also been busy trimming trees.

COMMISSIONER APPOINTMENT: Michael Herr spoke on behalf of the delegation present to support Frank James who is willing and available to fill the vacant commissioner position for District 4. Moved by Walters, seconded by Hildebrant to appoint Frank James to fill the vacant District 4 commission position effective January 24, 2016. Motion carried.

OEM: OEM Director Williams presented the 2015 911 Stats. Williams will replace Darrell Hildebrant with Frank James as one of the Day Co. contact people for the SD Dept. of Ag Wild Land Fire Division. Williams also presented the annual invoice for the Codington Co. Search & Rescue. It is a onetime yearly fee of $1,500.00. Moved by Walters, seconded by Hesla to approve a manual check for $1,500.00 for the Codington Co. Search and Rescue. Motion carried.

ABATEMENT: Auditor Fosheim presented one abatement for Commission approval. ABATEMENT #2016-01: Moved by Hildebrant, seconded by Hesla to abate $237.54 on Parcel #78.02.2016 for Day Co. Housing Development due to house was demolished. Motion carried.

TRAVEL: Moved by Hildebrant, seconded by Hesla to approve travel expenses for Karli Zimmerman to attend the County Welfare District Training on February 18, 2016 in Miller, SD. Motion carried.

Moved by Walters, seconded by Hildebrant to approve travel expenses for the Auditor’s office to attend Incode Financial Regional Training on February 23-25, 2016 in Aberdeen, SD. Motion carried.

Moved by Walters, seconded by Tobin to approve travel expenses for the Spring Workshop on May 11-12, 2016 in Pierre for Bonnie Fosheim, Connie Wagner, Janet Coyne and any Commissioners wishing to attend. Motion carried.

Moved by Hesla, seconded by Tobin to approve travel expenses for the County Convention on September 12-14 2016 in Sioux Falls, SD for Bonnie Fosheim, Connie Wagner, Janet Coyne and any commissioners wishing to attend. Motion carried.

Moved by Walters, seconded by Hesla to approve travel expenses for the Commissioners and Welfare Officials Spring Workshop on March 16-17, 2016 in Pierre, SD for Karli Zimmerman and any commissioners wishing to attend. Motion carried.

ADJOURNMENT:    Moved by Hildebrant, seconded by Tobin to adjourn until 8:30 AM, Tuesday, February 2, 2016 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

James Tompkins

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

January 5, 2016

(unapproved)

 

The Day County Board of Commissioners convened in regular session at 8:30 AM, Tuesday, January 5, 2016 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters. Other:  Chuck Aleck.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

OLD BUSINESS:  Chairman Hildebrant called for any old business. None.            CLOSE FY2015:  There being no further business for 2015, moved by Walters, seconded by Tobin to adjourn the 2015 commission.  Motion carried.

NOMINATION FOR 2016 CHAIRMAN:  Auditor Fosheim called for nominations for Chairman of the Day County Board of Commissioners for 2016.  Moved by Hildebrant, seconded by Walters to nominate Commissioner Tompkins as Chairman for 2016 and that nominations cease.  Unanimous vote was cast.  Motion carried.  Commissioner Tompkins took his place as Chairman.

Chairman Tompkins called for nominations for Vice Chairman of the Day County Board of Commissioners for 2016.  Moved by Hildebrant, seconded by Tobin to nominate Commissioner Walters as Vice Chairman and that nominations cease.  Unanimous vote was cast.  Motion carried.  Commissioner Walters took her place as Vice Chairman.

APPOINTMENT TO VARIOUS BOARDS:  Moved by Tobin, seconded by Hesla to approve the following board appointments for 2016. Motion carried.

BOARD APPOINTMENTS FOR 2016

NORTHEAST COUNCIL OF GOVERNMENTS:  Commissioners Tompkins and Walters.

WEED BOARD:  Commissioners, Daniel Grode, Paul McCarlson, Ben Braaten, Weed Supervisor and Samantha Kuecker, Secretary.

SAFETY COMMITTEE:  Commissioner Hesla, Ben Braaten, Dari Schlotte, Barry Hillestad, and Darrel Waddle.

COMMUNITY ACTION PROGRAM (GrowSD):  Commissioner Tobin.

LOCAL EMERGENCY PLANNING COMMITTEE; SARA TITLE 3:  List of names as presented by Wes Williams, OEM Director.

AMERICAN DISABILITIES ACT:  Commissioner Tompkins and Veteran’s Service Officer Wiley.

DEPARTMENTS:

DIRECTOR OF EQUALIZATION:  Commissioner Tobin.

WELFARE DIRECTOR:  Chairman Tompkins and Commissioners as to indigent districts.

DAY COUNTY PUBLIC WORKS DEPARTMENT:  Commissioners Tompkins & Walters.

CUSTODIAN:  Commissioner Walters.

COUNTY DETENTION CENTER: Commissioner Hesla.

LEGAL NEWSPAPERS FOR 2016

The Board designated the Reporter and Farmer and the Waubay Clipper, as the legal newspapers for Day County. Motion by Hesla, seconded by Tobin.  Motion carried.

OFFICIAL DEPOSITORIES 

The Board designated the following savings depositories for Day County for year 2016. First Savings Bank, Bristol, SD; First Savings Bank, Waubay, SD; Cortrust Bank, Pierpont, SD; Cortrust Bank, Webster, SD; Dacotah Bank, Roslyn, SD; Dacotah Bank, Webster, SD; Great Western Bank, Webster, SD.

The Board designated Dacotah Bank, Webster, SD, as the official checking depository for Day County.  Moved by Tobin, seconded by Hildebrant.  Motion carried.

CHATTEL MORTGAGE

The Board designated all sales are to be held at the front door of the Day County Courthouse. Moved by Hildebrant, seconded by Walters. Motion carried.

 

APPROVAL FOR THE FOLLOWING TRAVEL ALLOWANCE AND MEAL REIMBURSEMENT, GUARD/MATRON FEES, WEED BOARD PER DIEM & PLANNING, ZONING AND DRAINAGE FOR 2016:  Motion by Walters, seconded by Tobin to approve $65.00 per meeting. Seconded by Tobin. Motion carried. Motion by Walters, seconded by Tobin to withdraw motion and second because “pay per meeting” is covered under “Weed Board Per Diem” heading. Motion carried.

TRAVEL ALLOWANCE

AND

MEAL REIMBURSEMENT

Employees will need to submit meal receipts before receiving reimbursement for day and overnight meetings.  Meal expense will be reimbursed at a flat rate of not to exceed $30.00 per day if traveling in-state and not to exceed $36.00 per day if traveling out-of-state. No meal expense will be reimbursed unless a duly executed voucher is prepared and submitted to the Board of County Commissioners.  Meal reimbursement for non-overnight travel will be reimbursed and added to gross payroll up to the maximum amounts as listed above.  Mileage: $.45 per mile for personal vehicle.

 

 

WEED BOARD PER DIEM:

Commissioner’s $300.00/yr.; Daniel Grode and Paul McCarlson $65.00/meeting plus mileage.

GUARD/MATRON FEES

Moved by Hesla, seconded by Walters to raise the Regular guard from $10.50/hour to $12.00/hour and to raise the Armed Guard from $11.50/hour to $13.00/hour. Motion carried.

 

PLANNING, ZONING, AND DRAINAGE

The Board appointed Dari Schlotte as Planning, Zoning, and Drainage Officer and Barbra Block as Secretary for 2016, and Commissioners will represent their districts.

 

INDIGENT BURIAL 

For those county residents who die in a state of indigence or who otherwise qualify under SDCL 28-17, the Community Service Director shall allow burial and funeral expenses of Two Thousand Two Hundred and Fifty dollars ($2,250.00) maximum, plus the invoice cost of opening and closing the grave, the cost of a concrete grave liner as required by cemeteries at invoice cost, and allow incidental expenses to include mileage, (but not limited), not to exceed Four Hundred Dollars ($400.00) per funeral. Cremation without services and burial expenses of One Thousand Two Hundred dollars ($1,200.00); cremation with a service and burial expenses of One Thousand Five Hundred dollars ($1,500.00), plus the cost of opening and closing the grave and incidental expenses up to Four Hundred Dollars ($400.00).  All county funerals must be approved in advance by the Welfare Director or County Auditor.

Moved by Tobin, seconded by Hesla to approve the preceding appointments. Motion carried.

TAX DEED SALE: Moved by Walters, seconded by Hildebrant to set March 29, 2016 for County Tax Deed Sale.  Motion carried.

CREDIT CARD AUTHORIZATION:  Moved by Hildebrant, seconded by Hesla to authorize the following staff for county credit card usage.  No meals may be charged to the county credit card.  Any of the persons named below, so long as they act in a representative capacity as agents of Day County; are authorized to use the credit card.

If indicated, any person listed below (subject to any expressed restrictions) is authorized to use the credit card:  A.) Dari Schlotte, B.) Janet Coyne, C.) Bonnie Fosheim, D.) Connie L. Wagner, E.) Barry Hillestad, F.) Ben Braaten, G.) Wes Williams.  Motion carried.

CORRESPONDENCE: SD Dept. of Legislative Audit

PUBLIC COMMENTS: Commissioner Hildebrant informed the board that he will be resigning the end of January, 2016. A letter of resignation will be presented at the next commission meeting on January 19, 2016.

MINUTES:  Moved by Hildebrant, seconded by Walters to approve the minutes for the December 29, 2015.  Motion carried.

CLAIMS:  Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES:  Center for Independence-Huron 60.00, Christensen Ambulance 3,750.00; Delaney Nielsen & Sannes 2,919.67, Dept. of Legislative Audit 16,446.50, Dware Inc. 2,000.00, Fiksdal Funeral Service 339.00, Sanford Health 466.00, SDACO M&P Fund 252.00, SDML Workers’ Compensation Fund 27,163.00,

SUPPLIES:  A & S Hardware 305.07, Ameripride Services Inc. 115.49, Buhl’s of Britton 41.90, CWD 1,000.17, Day County Treasurer 131.06, Neve’s Uniforms & Equipment 33.20, TLC Marine Service 106.00, Valley Office Products 210.64, Vogl’s Carpet 47.00,

REPAIRS:  Bierschbach Electric 136.87, Crawford Trucks & Equipment 252.72,  Dave Hahler Automotive 55.89, Johnson Lumber 21.99, Northstar Mechanical Inc. 60.00, Sheehan Mack Sales 236.69, Webster Auto Care Inc. 38.41,

PUBLICATIONS:  Reporter & Farmer 146.52,
UTLITIES:  City of Webster 144.20, Dependable Sanitation 50.00, ITC Telecom

521.82, NorthWestern Energy 69.89, Ottertail Power Co. 15.98, Paetec 15.07, Reliance Telephone Inc. 700.00,

DUES: Northeast Council of Government 8,936.14,

PER DIEM: Darrell Hildebrant 32.40; Rick Tobin 62.10.

MANUAL CHECKS:  SD Dept. Revenue 100,719.21, Linda Walters 11.25, SD Dept. of Health 250.25.

PAYROLL: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending December 26, 2015 totaling $57,433.76. Motion carried.

HIGHWAY DEPARTMENT:  Highway Superintendent Braaten reported on tree trimming, need for part time help and possible overtime.

OVERTIME:  Moved by Walters, seconded by Tobin to approve overtime for the Highway Department as needed in 2016.  Motion carried.

PARTTIME HELP:  Moved by Hesla, seconded by Hildebrant to approve hiring Gary Youell as part-time blade operator (1040 hrs.).  Motion carried.

TRAVEL: Moved by Tobin, seconded by Walters to approve one day travel expenses for all highway employees to attend the MSHA meeting in Aberdeen on January 27, 2016. Motion carried.

TIRE BIDS: Moved by Walters, seconded by Hildebrant to accept the low bid from Twin Valley Tire and to also use Webster Tire in an emergency if Twin Valley Tire is not available. Hesla abstained from voting.  Motion carried. All bids are on file and open for inspection in the auditor’s office Monday-Friday from 8:00 AM to 5:00 PM.

INVESTMENT POLICY:  Moved by Walters, seconded by Hesla to approve the 2016 Investment Policy as presented by Treasurer Wagner.  Motion carried.

SALARY SCHEDULE FOR 2016:  Moved by Hildebrant, seconded by Tobin to publish pursuant to SDCL 6-1-10 a complete list of all salaries of all officers and employees of Day County; Longevity in parenthesis. Motion carried.  Commission wages includes Commission, Planning and Zoning, Drainage, and Weed Boards for Chairman James Tompkins 14,796.08, Commissioners: Chuck Hesla, Rick Tobin, Darrell Hildebrant, and Linda M. Walters 13,896.08 each, Drainage: Dari Schlotte Drainage, 2,550 per year, P&Z, Dari Schlotte 2,550 per year, Barbra Block P & Z Secretary 14.14 per hour, Bonnie Fosheim 45,427.20, Connie Wagner 45,427.20 (750.00), Janet Coyne 45,427.20 (1000.00), Danny Smeins 48,256.00, Barry Hillestad 48,880.00 (200.00), Cameron Kamlitz $38,480.00, Josh Hoven 36,400.00, Mark Christensen, Coroner 58.00/trip, Director of Equalization Dari Schlotte 44,387.20 (750.00), Emergency & Disaster and E911 Director Wes Williams 17.00 per hour @1000 hrs./yr., Hwy. Supt. Ben Braaten 46,020.00, and Weed Supervisor, Braaten 5,100.00/year, Ernest Gronke, Jr. 40,435.20 (550.00), Mike Wiley 17.00 per hour. Hourly rates: Janet Marx 16.64, Karli Zimmerman 15.50, Jodi Berger 16.64 (80.00), Rhonda Zubke 16.64, Amber Anderson 15.00, Samantha Kuecker 15.50, Barbra Block 17.64, (200.00),  Stephanie Williams 16.64, Marla Wicklund-Storlien 16.50, Marcia Solberg 11.50, Amanda Bartelt 15.50, Louise Baumgarn 17.00 (550.00), Susan Paszek 16.10, Charles Aleck 14.50, Sam Swanson 13.00, Wayne Klungseth 13.00, Randy Gronke 14.50, Amy Fischer 12.50, Abbie Woodell 12.50, Centele Pruitt 12.50, Colleen Carman 12.00, Jami Hubsch 12.00, Darrel Waddle 18.92 (750.00), Daryl Valsvig 14.10, Selma Howe 16.64 (200.00),  Isaac Waldner 18.48 (1000.00), Norman Raap 18.48 (1000.00), Loren Hoberg 17.48 (200.00), Scott Gruby 17.48 (200.00), Barry Smith 17.48 (550.00), Darrell Wik 17.48 (100.00), Russell Johnson 17.48 (100.00), Jason Dargatz 17.48, James Pearson 16.50, Gary Youell 17.48.

COMMISSION:  Moved by Walters, seconded by Tobin to approve the following to serve on the Webster Housing and Redevelopment Commission:  Walters (expires 2020), Chuck Hesla (expires 2019), Rick Tobin (expires 2018), Jim Tompkins (expires 2017), John Storsteen (expires 2016) as under SDCL 11-7-12.  Motion carried.

AUTHORIZATION:  Moved by Hesla, seconded by Tobin to authorize the Auditor to process special bill runs between commission meetings to prevent late fees.  Motion carried.

REAPPRAISAL: DOE Schlotte went over the Quarterly Reappraisal Report for Oct. 2015-Jan. 1016.

DISCUSSION:  Auditor Fosheim inquired about scheduling the February and March 2016 commission meetings. Commissioners set February 2nd and 16th and March 8th and 29th for their meeting dates.

ADJOURNMENT:  Moved by Hildebrant, seconded by Walters to adjourn the meeting until 8:30 a.m., Tuesday, January 19, 2016 to convene in the Commissioners Chambers in the Day County Courthouse.  Motion carried.

 

__________________________

James Tompkins

Chairman

 

ATTEST:  _______________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $____________.

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

December 29, 2015

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday December 29, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins. Absent: Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: USDA, DOT, DENR, Clark Engineering, Tvinnereim Hearing, SDSU.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tompkins, seconded by Hesla to approve the minutes for December 15, 2015. Motion carried.            

PAYROLL: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending December 12, 2015. Motion carried.  

Auditor’s Office 3,860.47; Treasurer’s Office 2,556.16; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,707.50; Jailors 4,181.50; Assessor’s Office 4,187.62; Commissioners 2,706.92; Home Health 390.00; WIC 296.25; Veteran’s Service 930.00; Maintenance 2,081.23; Extension 700.25; Welfare 84.00; Drainage 98.08; Planning & Zoning 246.55; Emergency & Disaster 395.25; E-911 240.25; Weed 419.15; Highway 18,164.59; Social Security 3,176.73; Medicare 742.92; Blue Cross Blue Shield 18,014.68; Medico 261.44; SD Retirement 2,491.86 for a total of 76,185.56.

            CLAIMS:  Moved by Tompkins, seconded by Hesla to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Avera St. Lukes 48.33, Craig Baumgarn 90.00, Brevik Law Office 212.51, Denise Cody 15.00, GE Capital 105.00, Knight Towing & Recovery 75.00, Law Office of Dan Smeins 3,454.38, Lucy Lewno 148.99, Sanford Health 280.00, Karen Swanda 15.00, Yankton Co. Sheriff’s Office 25.00,

SUPPLIES: A & B Business Inc. 372.68, Ameripride Services Inc. 115.49, Best Western Ramkota Hotel 228.00, Buhl’s of Britton 7.50, Community Oil of the Glacial Lakes 4,669.58, EPM 186.90, Janitor’s Closet 159.50, McLeod’s 412.69, Menard’s 119.78, Mid-American Research 418.46, SD Dept. of Transportation 26,119.63, Spot on Printing 455.00, Sturdevant’s Auto Parts 27.25, Thomson Reuters 92.25, TrueNorth Steel 2,560.80, Webster Tire Inc. 178.00,

REPAIRS: Butler Machinery 536.40, Midwest Pump & Tank 1,683.96, Northland Auto Center Inc. 197.94,

UTILITIES:  Century Link 376.11, City of Watertown 4,696.58, Dependable Sanitation 82.50, Venture Communication Inc. 264.69,

PER DIEM:  Jim Tompkins 30.15,

PUBLICATION: Reporter & Farmer 68.88.

MANUAL CHECKS: Waubay Clipper 734.29, First Bank and Trust 811.03.

HANDBOOK CHANGES:  Auditor Fosheim reviewed the handbook changes as agreed upon by Department Heads and Commissioners. Moved by Tompkins, seconded by Tobin to approve the changes as presented and update the policy handbook. Motion carried.

REGIONAL AGING COUNCIL: The Commissioners need to appoint two residents to serve on the RAC Board. Auditor Fosheim will contact Marge Kilber to set up a time to discuss the duties with the people whose names were presented to see if they would be willing to serve on the board.

CONTINGENCY TRANSFERS:  Moved by Tobin, seconded by Hesla to approve the

following year-end contingency transfers. Motion carried.

FROM                         TO                                                           Amount

#112 Contingency      # 250-163 M&P Fund                            2,000.00

#112 Contingency      # 101-130 Judicial                                  20,100.00

#112 Contingency      # 101-441 Mentally Ill                           2,000.00

#112 Contingency      # 101-153 Court Appt. Attorney            4,500.00

#112 Contingency      # 101-445 Mental Illness BD-Hearing   4,800.00

#112 Contingency      # 101-611 Extension                              3,500.00

#112 Contingency      # 101-213 Coroner                                 1,000.00

#112 Contingency      # 101-142 Treasurer                               1,500.00

Total Contingency Transfers             39,400.00

HIGHWAY:  Highway Superintendent Braaten reported that they are busy with snow removal and tree trimming.

EXECUTIVE SESSION: Moved by Hesla, seconded by Tompkins to enter into Executive Session at 9:04 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 9:06 AM.

RESIGNATION: Moved by Tobin, seconded by Tompkins to accept a letter of resignation from Jake Sippel effective December 23, 2015. Motion carried.

FUEL QUOTES:  At 9:15 AM, Tuesday, December 29, 2015 this being the time and place set to receive quotes for a twelve month supply of no lead gasoline and ethanol and diesel fuel No. 1 and 2 to be delivered anyplace FOB in Day County where needed for the use of the Day Co. Hwy. Dept.

The Commission received two quotes for a twelve-month supply of diesel and gasoline:  Community Oil Co. $.08 over the invoice cost; Sioux Valley Coop $.07 over invoice cost.  Moved by Tobin, seconded by Tompkins to accept the low quote from Sioux Valley Coop for $.07 over invoice cost for 2016 Diesel and Gas.  Hesla abstained from voting. Motion carried. All quotes are on file and open for inspection in the auditor’s office Monday-Friday from 8:00 AM to 5:00 PM.

TIRE BIDS: At 9:15 AM, Tuesday, December 29, 2015 this being the time and place set to receive bids for a twelve month supply of tires, repairs, mounting and service calls anywhere in Day Co. where needed by the Day Co. Hwy. Dept.

Two bids were received: Twin Valley Tire and Webster Tire Inc. Moved by Tobin, seconded by Tompkins to table awarding bids for tires to allow the Hwy. Supt. to review and make recommendations at the January 5, 2016 meeting. Hesla abstained from voting. Motion carried.

SURPLUS ITEMS:   Chairman Hildebrant appointed Tobin and Hesla to appraise surplus items.

DISCUSSION: Discussion on quotes vs. bids.

ADJOURNMENT:    Moved by Tompkins, seconded by Tobin to adjourn until 8:30 AM, Tuesday, January 5, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

December 15, 2015

(unapproved)

 

 

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday December 15, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters.  Others:  Ray Erku-Reporter and Farmer,

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: KONE Elevators, Joan Trygstad, US Dept. of the Interior, Regional Aging Council, Dept. of Corrections, Crocker Wind Farms.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tompkins, seconded by Hesla to approve the minutes for December 1, 2015. Motion carried.              

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of December 1, 2015.  Total amount of deposits in bank $127,724.66; Total amount of actual cash $2,024.88; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 79,286.83. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 4,219,033.56; Postage 365.31; Register of Deeds 85.00; Credit cards 352.97 for a total of $5,018,873.21.  Cash Balances: General Fund 2,302,073.98, Highway 1,789,286.89, E911 35,524.49, OEM (2,537.81),  Domestic Abuse 230.00, 24/7 Fund 8,421.20, M & P Fund 19,339.76, 700 Accounts 808,101.15, equals 4,960,439.66.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of November 2015. Births (11) and Deaths (25) 540.00; Marriages (1) 40.00; Transfer fees 1,402.00; Recordings 2,225.00; Copies 515.80; Sales Tax 0.17 for a total of 4,722.97.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of November 2015:  Accident Reports 8.00, Phone cards 490.00, Commission-Phone 120.95, Fees 717.05, Finger Prints 50.00, PBT’s 406.00, Pistol Permits 51.00, Prisoners-Out of Co. 2,870.00, Work Release 720.00 for a total of 5,433.00.

PAYROLL: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending November 28, 2015. Motion carried.  

Auditor’s Office 3,771.40; Treasurer’s Office 7,843.81; Register of Deeds 2,507.71; State’s Attorney 1,696.00; Sheriff’s Office 5,812.50; Jailors 5,240.05; Assessor’s Office 3,685.96; Commissioners 2,706.92; Home Health 337.50; WIC 251.25; Veteran’s Service 720.75; Maintenance 1,818.85; Extension 621.68; Welfare 147.00; Ambulance 1,160.00; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 364.25; E-911 263.50; Weed 210.60; Highway 16,525.47; Social Security 3,446.57; Medicare 806.04; SD Retirement 2,614.76 for a total of 62,890.13.

            CLAIMS:  Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Norma Andersen 15.00, Center for Independence-Huron 60.00, Day Co. Coroner 195.00, Drug Check Express Diagnostics 263.34, Fedex 11.81, Fiksdal Funeral Service 560.00, Lucy Lewno 150.49, Microfilm Imaging Systems Inc. 70.00, Nilson Machine & Welding 40.00, Sanford Health 558.00, SD Dept. of Health 450.00, SDACO M&P Fund 170.00, Steinley Real Estate Appraisal 370.00, Karen Swanda 15.00, Taliaferro Law Firm, P.C., 121.50, US Records Midwest 6,424.38, Xerox Corp. 169.54, Yankton Co. Sheriff’s Office 25.00,

SUPPLIES: A & B Business Inc. 104.25, A & S Hardware 647.39, Ameripride Services Inc. 524.22, Best Western Ramkota Hotel 228.00, Buhl’s of Britton 30.00, Butler Machinery 2,019.40, Community Oil of the Glacial Lakes 11,753.09, Cornwell Drug 66.75, CWD 368.90, Kerry Holscher 37,826.18, Johnson Lumber 247.30, Locators Supplies Inc. 109.59, Loiseau Const. Inc. 35,609.51, Mac’s 672.32, McLeod’s 713.39, Mike’s Jack & Jill 352.97, Office Peeps Inc. 721.27, Ron’s Saw Shop 210.00, Shopko Webster 481.39, Sioux Valley Cooperative 378.33, Sturdevant’s Auto Parts 1,370.56, Thomson Reuters 276.75, Valley Office Products 1,803.54, Webster Scale Inc. 35,231.43, Webster Tire Inc. 1,520.00,

REPAIRS: Crawford Trucks & Equip. 904.87, Hanten’s Repair 429.90, Hedahls Auto Parts 1,087.03, Pro Ag Supply Inc. 190.60, Snaza Implement LLC 259.62, Twin Valley Tire 1,382.47, Universal Manufacturing 275.00,

UTILITIES:  City of Webster 168.20, ITC Telecommunication 1,180.51, James Valley Telecommunication 149.70, Midcontinent Communications 223.10, Northwestern Energy 3,200.82, RC Communications Inc. 50.00,Verizon Wireless 254.60,

DUES:  SD Association of Co. Commissioners 1,299.40, SDAAO 110.00,

PER DIEM:  Rebecca Lewandowski 47.00, Theresa Riter 59.60, Linda Walters 281.25,

PUBLICATION: Reporter & Farmer 904.90, Waubay Clipper 794.29,

SUBSCRIPTION: Watertown Public Opinion 136.10.

MANUAL CHECKS: Day County Treasurer 861.49, US Postal Service 2,962.70.

RECESS: Moved by Tobin, seconded by Hesla to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Hildebrant reconvened the regular session at 9:10 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plat: 1) Huggett Outlots 1 & 2 (City of Webster). Motion carried.

OFFICE CLOSED: Moved by Hesla, seconded by Tompkins to approve the Veteran’s Service office to be closed December 28-31, 2015. Motion carried.

EXECUTIVE SESSION: Moved by Walters, seconded by Tompkins to enter into Executive Session at 9:13 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 9:18 AM.

PART-TIME HIRE:  Moved by Walters, seconded by Tompkins to approve Mike Wiley to hire Marcia Solberg as part-time (20 hours per week) secretary at $11.50 per hour starting January 4, 2016 with no benefits. Motion carried.

NEW HIRE: Moved by Walters, seconded by Tobin to approve Connie Wagner to hire Amber Anderson for the full time Deputy Treasurer position at $13.50 per hour starting December 21, 2015 with full benefits. Motion carried.

HIGHWAY:  Highway Superintendent Braaten reported that they removed a stop sign and replaced it with a yield sign in Bristol City and put a “Think” sign south of Waubay City. They have also been busy trimming trees and the sanders have been out.

FUEL & TIRE QUOTES/BIDS:  The fuel and tire quotes/bids will be opened at the December 29th Commissioner meeting.

SURPLUS: Moved by Walters, seconded by Tompkins to declare the following items surplus and no longer for county purposes: CRB 562 20 gal. air compressor, CRB567 digital fuel meters, CRB582 Fill rite #311 110V pump(diesel), CRB 24 water tank, CRB37 1996 Intl. Semi, CRB 42S 2000 Monroe Spreader, RB 62 Kodak digital camera. Items that do not work can be disposed and remaining items will be sold at a later date. Motion carried.

SNOW TRANSFER:  Moved by Walters, seconded by Hesla to transfer snow expenses from 201-311-411 $25,000, 201-311-425.7 $40,000, 201-311-426.4 $30,000, 201-311-426.9 $20,000 to Snow Fund 201-202-429.7 $115,000.00 as recommended by Highway Supt. Braaten.  Motion carried.

AMBULANCE REPORT: Mark Christensen of Christensen Ambulance Service presented his expense report for September and October, 2015.

AMBULANCE CONTRACT:  Moved by Walters, seconded by Tobin to authorize the chairman to sign the 2016 Ambulance Contract for $45,000 with Christensen Ambulance Service Inc. Motion carried.

RECOMMENDATION:  On the recommendation of Jennifer Ringkob, moved by Hesla, seconded by Walters to approve a $.50/hour increase (from $13.50 to $14.00) for Samantha Kuecker effective December 1, 2015. Motion carried.

RECESS:  Chairman Hildebrant declared a recess at 10:20 AM. Chairman Hildebrant reconvened the regular session at 10:32 AM.

CONTRACT: Moved by Walters, seconded by Tompkins to authorize the chairman to sign the 2016 Lease Agreement for the South Dakota Department of Health. Motion carried.

PUBLIC DEFENDER CONTRACT: Moved by Hesla, seconded by Walters to authorize the chairman to sign the 2016 Public Defender Contract for $35,000 with Delaney, Nielsen & Sannes.  Motion carried.

TRAVEL: Moved by Walters, seconded by Tobin to approve travel expenses for two employees in the Auditor’s office to attend the 2016 Annual Report Workshop in Mitchell January 20, 2016. Motion carried.

WAGE INCREASE:  Moved by Hildebrant, seconded by Tompkins to approve a $2.00 an hour pay increase for the States Attorney. Effective December 27, 2015. Motion carried.

DISCUSSION: Auditor Fosheim inquired about scheduling the January 2016 commission meetings.  Commissioners set January 5th and 19th, 2016 for their meeting dates.

ADJOURNMENT:    Moved by Walters, seconded by Hildebrant to adjourn until 8:30 AM, Tuesday, December 29, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

December 1, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, December 1, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tompkins, Tobin. Absent: Walters.  Others: Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Thank you from Sheila Schimmel.

            PUBLIC COMMENTS: None

MINUTES:  Moved by Hesla, seconded by Tompkins to approve the minutes for November 17, 2015. Motion carried.

            CLAIMS:  Moved by Tobin, seconded by Tompkins to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Christensen Ambulance 3,500.00, City of Watertown 4,725.14, Day County Coroner 137.70, Dean Schaefer Court Reporting 30.00, Delaney Nielsen & Sannes 2,916.67, Fiksdal Funeral Service 175.00, GE Capital 105.00, Law Office of Danny Smeins 2,956.73, Milbank Communications 28.00, Sanford Health 231.00, Tyler Technologies Inc. 16,216.80,

SUPPLIES: Ameripride Services Inc. 115.49, Bestway Traffic Inc. 2,500.00, Bob Barker Co. 143.63, Buhl’s of Britton 20.45, Colonial Research 534.60, Federal Property Agency 300.00, Johnson Controls Inc. 2,662.06, Johnson Lumber 246.59, L.G. Everist Inc. 1,180.09, McLeod’s 595.47, Mid-American Research 1,116.07,  Mobile Electronic Service 346.50, Office Peeps Inc. 45.76,

REPAIRS: Brian’s Auto Body 270.00, Butler Machinery 699.49, Carlson & Stewart Refrigeration Inc. 490.37, Dave Hahler Automotive 45.45, Day County Fair 427.50, Sheehan Mack Sales 179.81,

UTILITIES: Century Link 376.11, Dependable Sanitation 216.50, Northwestern Energy 65.58, Reliance Telephone Inc. 400.00, Venture Communication Inc. 264.69,

PER DIEM: Darrell Hildebrant 21.60, Rick Tobin 41.40,

DUES: SD Sheriff’s Association 521.30,

DONATION: Northeastern Mental Health Center 3,500.00, Webster Area Development Corp. 10,000.00

MANUAL CHECKS:  Day County Treasurer 566.54.

PAYROLL: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending November 14, 2015. Motion carried.  

Auditor’s Office 3,832.84; Treasurer’s Office 3,598.40; Register of Deeds 2,531.94; State’s Attorney 1,696.00; Sheriff’s Office 5,865.07; Jailors 4,944.85; Assessor’s Office 4,454.38; Commissioners 2,706.92; Home Health 232.50; WIC 165.00; Veteran’s Service 620.00; Maintenance 1,777.90; Extension 641.93; Welfare 126.00; Drainage 98.08; Planning & Zoning 225.34; Emergency & Disaster 317.75; E-911 279.00; Weed 603.67; Highway 15,743.44; Social Security 3,083.22; Medicare 721.03; Blue Cross Blue Shield 19,370.50; Medico 244.24; SD Retirement 2,370.68 for a total of 76,250.68.

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports and reminded them to suggest any changes to the Personnel Handbook be brought up in December.

TIME CLOCK: It was decided to discontinue the use of the time clock in the courthouse and use time sheets for each employee.

TRAVEL:  Moved by Tompkins, seconded by Hesla to approve travel expenses for Dari Schlotte and Barbra Block on February 9 & 10, 2016 to attend the USPAP workshop to be held in Chamberlain, SD. Motion carried.

CONCERNED CITIZEN:  Bill Coester discussed a vacated road at Enemy Swim Lake. A resolution will be recorded and a replat will be filed according to Mr. Coester.

TAX ISSUE:  States Attorney Smeins gave an update on Webster Housing paying the back taxes on the four-plex in Webster City.

HIGHWAY DEPARTMENT:  Superintendent Ben Braaten and Ernie Gronke reported on the following: trucks are out plowing snow, estimate on the oil truck is $18,000 damage, did some spot graveling last week- graveling is all done, discussion on Co. Rd #1 project.

FUEL & TIRE QUOTES:  Moved by Tompkins, seconded by Tobin to authorize the Highway Supt. to get quotes for fuel and tires. Motion carried. They need to be received by December 15, 2015 and will be presented on that day.

SHERIFF: Sheriff Hillestad reported hiring Jamie Hubsch as a part-time jailer/dispatcher. Moved by Hesla, seconded by Tobin to approve hiring Jamie Hubsch at $10.50 per hour effective November 15, 2015. Motion carried.

RESIGNATION: Moved by Hesla, seconded by Tompkins to accept with regret a letter of resignation from Jessika Vigen effective November 30, 2015. Motion carried.

CLOSING AUDIT CONFERENCE:  Chelsey Siebrands, Department of Legislative Audit, met with the Commission for the closing conference for the audit of fiscal years 2013 and 2014. Moved by Tompkins, seconded by Tobin to authorize the Chairman and Auditor to sign the Letter of Representation. Motion carried.

RECESS:  Chairman Hildebrant declared a recess at 10:15 AM. Chairman Hildebrant reconvened the regular session at 10:20 AM.

TAX DEED:  A tax deed was already filed on February 10, 2014 for Pt of Outlot 4 Camp Dakota to be put in Day County’s name. No action required.

NOTICE OF CANCELLATION: Auditor Fosheim received a letter as a “Notice of Cancellation” from the SD Bureau of Administration to terminate the current lease between Day County and the Department of Health on December 31, 2015. They were leasing Suite 109 in the courthouse.

OVERTIME:  Moved by Tobin, seconded by Tompkins to approve overtime for the Auditor’s office as needed in December 2015 and January 2016. Motion carried.

NECOG: Moved by Hesla, seconded by Tobin to approve the Joint Cooperative Agreement with NECOG for $8,936.14 for 2016. Motion carried.

WAGE INCREASE:  Moved by Hildebrant, seconded by Tompkins to approve a $2.00 an hour pay increase for the Treasurer, Auditor, Register of Deeds and Sheriff and a $1.50 an hour pay increase for all other county employees except the Commissioners and the States Attorney. Effective December 27, 2015. Motion carried.

CASH TRANSFER: Moved by Tompkins, seconded by Tobin to transfer $28,000 from General fund to OEM fund as budgeted for in the 2015 Budget. Motion carried.

CHANGE IN WAGES:  As per the July 21, 2015 commission meeting minutes, the $2.00 per hour wage increase for Ernie Gronke, Selma Howe and Loren Hoberg will no longer be in effect as of December 1, 2015.

EXECUTIVE SESSION:  Moved by Tompkins, seconded by Hesla to enter into Executive Session at 10:20 AM for legal matters pursuant to SDCL 1-25-2. Motion carried.  Chairman Hildebrant reconvened the regular session at 10:55 AM.

ADJOURNMENT:    Moved by Tompkins, seconded by Tobin to adjourn until 8:30 AM, December 15, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate costof $ ____________

 

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

November 17, 2015

(unapproved minutes)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday November 17, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters.  Others:  Ray Erku-Reporter and Farmer,

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: GF & P, SD DOT, SD Public Assurance Alliance.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tompkins, seconded by Walters to approve the minutes for November 3, 2015. Motion carried.              

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of November 1, 2015.  Total amount of deposits in bank $30,147.67; Total amount of actual cash $2,327.27; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 392,962.73. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 6,564,258.50; Postage 202.45; Register of Deeds 85.00; Credit cards 2,402.84 for a total of $7,582,386.46.  Cash Balances: General Fund 2,233,055.62, Highway 2,395,859.12, E911 35,666.91 OEM (1,575.35) Domestic Abuse 175.00, 24/7 Fund 8,001.20, M & P Fund 18,925.76, 700 Accounts 2,855,045.23, equals 7,545,153.49.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of October 2015. Births (16) and Deaths (29) 675.00; Marriages (1) 40.00; Transfer fees 4,030.00; Recordings 3,625.00; Copies 489.25; Sales Tax 0.86 for a total of 8,860.11.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of October 2015:  Phone cards 90.00, Fees 393.22, Finger Prints 90.00, Misc. Income 1,000.00, PBT’s 420.00, Pistol Permits 33.00, Prisoners-Out of Co. 1,500.00, Work Release 800.00 for a total of 4,326.22.

PAYROLL: Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending October 31, 2015. Motion carried.  

Auditor’s Office 3,662.54; Treasurer’s Office 3,933.40; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,480.00; Jailors 4,088.35; Assessor’s Office 3,653.69; Commissioners 2,706.92; Veteran’s Service 724.63; Maintenance 1,878.71; Extension 648.00; Welfare 261.12; Drainage 98.08; Planning & Zoning 267.76; Emergency & Disaster 325.50; E-911 341.00; Weed 837.43; Highway 16,602.65; Social Security 3,061.96; Medicare 716.10; SD Retirement 2,310.83for a total of 55,850.83.

            CLAIMS:  Moved by Tompkins, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Avera Behavioral Health Center 3,145.82, Center for Independence-Huron 60.00, Christensen Ambulance 3,500.00, Delaney, Nielsen and Sannes 3,039.76, Grant Co. Sheriff’s Office 25.90, Medtox Laboratories Inc. 107.01, Microfilm Imaging Systems Inc. 70.00, Kay F. Nikolas 880.50, Sanford Health 2,232.00, SDACO M&P Fund 276.00, Christy Griffin Serr 276.80, Xerox Corp. 18.15,

SUPPLIES: 3-D Specialties Inc. 1,652.54, A & B Business Inc. 548.68, A & S Hardware 366.47, Ameripride Services Inc. 384.50, Bituminous Paving Inc. 531,956.04, Buhl’s of Britton 42.85, Community Oil of the Glacial Lakes 8,193.97, Cornwell Drug 188.00, Crop Production Services 2,531.75, CWD 732.73, Day County Treasurer 202.45, First Bank & Trust 1,254.35, Kuecker Seed Farm Inc. 986.95, Mike’s Jack & Jill 386.90, Neve’s Uniforms & Equipment 87.15,  Office Peeps Inc. 8.28, SD Weed & Pest Board 123.50, Sibson Gravel LLC 75,000.00,  Sioux Valley Cooperative 116.35, Snaza Implement LLC 17.10, Valley Office Products 827.85,

REPAIRS: Carlson & Stewart Refrig. Inc. 93.75, Crawford Trucks & Equip. 108.52, Dave Hahler Automotive 55.89, Electro Watchman Inc. 237.98, Equipment Blades Inc. 527.12, , Northland Auto Center Inc. 305.17, Safety Service Inc. 302.40, Sturdevant’s Auto Parts 80.96,  Webster Auto Care 38.48, Webster Tire Inc. 65.00

UTILITIES:  City of Webster 175.40, ITC Telecommunication 1,173.41, James Valley Telecommunication 139.40, Northwestern Energy 2,550.57, Otter Tail Power Co. 26.26, PAETEC 17.51, RC Communications Inc. 50.00,Verizon Wireless 254.60,

PER DIEM:  Bonnie Fosheim 35.32, Daniel Grode 39.62, Darrell Hildebrant 67.60, Janet Marx 39.22, Karli Opitz 42.87, Margaret Kilber 166.65, Paul McCarlson 37.86, Jennifer Ringkob 63.90, Rick Tobin 20.70,

PUBLICATION: Waubay Clipper 580.69,

REGISTRATION: Loren Hoberg 15.00, James Pearson 95.40, Samantha Kuecker 15.00, Webster Area Chamber 125.00,

VEHICLE: Billion 26,745.00,

MANUAL CHECKS: SD Dept. of Revenue 87,973.73, Day County Treasurer 1,608.07.

RECESS: Moved by Hesla, seconded by Tobin to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Hildebrant reconvened the regular session at 9:30 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plats: 1) Lot 6A and 6B of Highview SubDiv in the NE & NW (24 & 19 123 54 & 55), 2) Miotke Outlots in the E1/2SE (24 122 56), 3) Miotke Outlots in the SW (19 122 55). Motion carried.

RECESS:  Chairman Hildebrant declared a recess at 9:30 AM. Chairman Hildebrant reconvened the regular session at 10:00 AM.

RESIGNATION: Moved by Walters, seconded by Hesla to approve Sheila Schimmel’s resignation, effective November 20, 2015, with deepest regrets and thanks for everything she has done for the County. Motion carried.

RECOMMENDATION:  On recommendation of Treasurer Wagner, moved by Walters, seconded by Hesla to approve Rhonda Zubke to a temporary full time position, with benefits and a wage increase from $15.00 to $15.14/hr., effective November 16, 2015. After the new employee is trained, Rhonda Zubke will be at 80% with benefits. Motion carried.

TREASURER’S OFFICE: Moved by Walters, seconded by Tompkins to allow the Treasurer’s office to be closed over noon hour on December 1 & 2, 2015. Motion carried.

HIGHWAY:  Interim Highway Superintendent Gronke reported that roads are being bladed, they are working on trucks and plows getting the snow equipment ready.

PURCHASE PICKUP: Moved by Tobin, seconded by Hesla to approve Highway Superintendent Braaten (after he starts employment) to purchase a Chevrolet ¾ ton pickup from State Bid through Billion in Sioux Falls. Motion carried.

RECOMMENDATION:  Interim Highway Superintendent Gronke recommended a pay increase for James Pearson for completing his CLD license. Moved by Tompkins, seconded by Walters to approve a $.50/hour increase (from $14.50 to $15.00) effective November 16, 2015. Motion carried.

UTILITY OCCUPANCY:  Moved by Tobin, seconded by Hildebrant to approve the Application for Occupancy of Right-of-Way for Peter Bisgard on Co. Highway 11 in Section 35 120 55. Motion carried.

HIGHWAY DEPARTMENT: Moved by Tompkins, seconded by Walters to have Ben Braaten, Highway Superintendent, start on November 30, 2015. Motion carried.

RIGHT OF WAY:  Moved by Tompkins, seconded by Hesla to approve Randy Schuring a Temporary Easement to occupy a County Right of Way for pumping manure. Motion carried.

ROAD HAUL AGREEMENT: Gerry Bermel (Otter Tail Power Co.) was present to answer any questions. He reported that tree trimming and surveying has been started.  Major construction will start July 1, 2016. Moved by Tompkins, seconded by Hesla to approve the Road Haul Agreement between Day County and Big Stone South to Ellendale Project. Motion carried.

FIVE-YEAR TRANSPORTION PLAN: Eric Senger, Ex. Director NECOG, was present to answer any questions. Selma Howe, Hwy. Dept., gave a report on the Five-Year Transportation Plan. Moved by Tobin, seconded by Tompkins to approve the Five-Year Transportation Plan as presented. Motion carried.

LIQUOR LICENSES:  Moved by Tompkins, seconded by Hesla to approve renewing the 2016 Liquor licenses for Bitter Lake Lodge, Clausen’s, Dale’s Service Inc. (Hot Spot), Pickerel Lake Corner and Pickerel Lake Lodge.  Motion carried

ADJOURNMENT:    Moved by Tompkins, seconded by Tobin to adjourn until 8:30 AM, Tuesday, December 1, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

 

WEBSTER, SOUTH DAKOTA

November 3, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, November 3, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tompkins, Tobin and Walters.  Others: Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: DENR and Joan Trygstad

            PUBLIC COMMENTS: None

MINUTES:  Moved by Tompkins, seconded by Hesla to approve the minutes for October 20, 2015. Motion carried.

            CLAIMS:  Moved by Tompkins, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Automatic Building Controls 548.00, Cal’s Repair 183.00, Century Business Products 27.77, City of Watertown 4,746.74, Mid-Dakota Vegetation Management 25,212.50, Danny Smeins 3,066.29, Steve Rhode 600.00,

SUPPLIES: A & B Business Inc. 22.95, Ameripride Services Inc. 115.49, Buhl’s of Britton 22.05, Colonial Research 144.15, Dollar General 39.22, Lyle Signs Inc. 181.00, Office Peeps Inc. 7.61, State 4-H Office 258.75, Universal Manufacturing 327.60, Valley Office Products 33.82,

REPAIRS: Applied Concepts, Inc. 120.00, Sheehan Mack Sales 62.49,

UTILITIES: Midcontinent Communications 223.10, Northwestern Energy 73.31, PAETEC 17.92, Reliance Telephone Inc. 400.00, Venture Communication Inc. 264.69,

PER DIEM: Daniel Grode 24.62, Ernest Gronke, Jr. 9.61, Janet Marx 10.60, Karli Opitz 10.56, Paul McCarlson 22.86,

PUBLICATIONS: Reporter & Farmer 348.91,

MANUAL CHECKS:  Day Co Treasurer 1,821.53, MEDICO 129.00.

PAYROLL: Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending October 17, 2015. Motion carried.  

Auditor’s Office 3,713.28; Treasurer’s Office 3,238.40; Register of Deeds 2,531.94; State’s Attorney 1,696.00; Sheriff’s Office 5,744.00; Jailors 4,710.68; Assessor’s Office 3,645.01; Commissioners 2,706.92; Home Health 356.25; WIC 116.25; Veteran’s Service 713.00; Maintenance 1,860.73; Extension 631.80; Welfare 130.00; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 325.50; E-911 279.00; Weed 694.02; Highway 15,857.64; Social Security 3,010.50; Medicare 704.03; Blue Cross Blue Shield 18,647.72; Medico 244.24; SD Retirement 2,255.29 for a total of 74,149.76.

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports.

SHERIFF: Sheriff Hillestad reported hiring Colleen Carmen as a part-time jailer/dispatcher. Moved by Tobin, seconded by Tompkins to approve hiring Colleen Carmen at $10.50 per hour as of November 1, 2015. Motion carried.

PURCHASE SHERIFF VEHICLE: Moved by Tompkins, seconded by Tobin to approve Sheriff Hillestad to purchase a new 2015 Dodge Ram 1500 pickup. Roll call: Hesla-yes, Hildebrant-yes, Tobin-yes, Tompkins-yes, Walters-yes. Motion carried.

HIGHWAY DEPARTMENT: Interim Highway Superintendent Gronke reported on the following:  paving done on Co. 12 with stripers coming soon, Jorgenson grade almost completed, BIA wants a pedestrian crossing sign by Eneny Swim School.

UTILITY OCCUPANCY: Moved by Tompkins, seconded by Walters to approve the application for Occupancy of Right-of-Way of 152nd St.(Day Co. 36) and 425th Ave.(Day Co. 31) in Section 29 120 57. Motion carried.

APPROACH PERMIT: Moved by Walters, seconded by Hesla to approve the Approach Request on Day County Hwy. No. 3 located in the NW ¼ in Section 4 121 54. Motion carried.

WELFARE: Welfare Director Karli Opitz presented case #01-0001 to the Commissioners. Director Opitz recommended the case be denied. States Attorney Smeins suggested the case be denied through welfare and have it sent to the County Coroner. The Coroner shall then submit a voucher to the county for payment. Moved by Hesla, seconded by Walters to deny case #01-0001. Motion carried.

POLICY MANUAL: Auditor Fosheim briefed the commissioners about recommended changes to the policy manual.

CONCERNED CITIZEN: Dave Gonsor had called the Auditor’s office concerned about feral cats at Pickerel Lake. States Attorney Smeins advised the Auditor to inform Gonsor to contact the Game, Fish and Parks per 40-36-9.

FIRE ALARM CONTRACT: Moved by Walters, seconded by Tobin to renew the contract for $570.00 with Automatic Building Controls, Inc. for annual fire alarm inspection. Motion carried.

CHRISTMAS TREES AT THE COURT HOUSE: If any organization is interested in having a decorated Christmas tree displayed at the courthouse contact the 4-H/Extension office.

ADJOURNMENT:    Moved by Tompkins, seconded by Tobin to adjourn until 8:30 AM, November 17, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate costof $ ____________

 

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

October 20, 2015

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday October 20, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tompkins, Walters. Absent: Tobin.  Others:  Ray Erku-Reporter and Farmer, Joan Trygstad, Julie Gonsor.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Meierhenry Sargent, Safety Benefits, DNNR, Hazard Mitigation.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tompkins, seconded by Hesla to approve the minutes for October 6, 2015. Motion carried.                  

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of October 1, 2015.  Total amount of deposits in bank $105,265.89; Total amount of actual cash $1,944.68; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 31,986.09. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 3,270,233.30; Postage 287.67; Register of Deeds 85.00; Credit cards 1,336.60 for a total of $4,001,139.23.  Cash Balances: General Fund 1,434,194.70, Highway 2,087,614.34, E911 77,657.21 OEM (222.01) Domestic Abuse 270.00, 24/7 Fund 6,906.20, M & P Fund 18,535.76, 700 Accounts 376,098.03, equals 4,001,054.23.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of September 2015. Births (26) and Deaths (8) 510.00; Marriages (5) 200.00; Transfer fees 2,128.00; Recordings 3,335.00; Copies 463.15; Sales Tax 0.31 for a total of 6,636.46.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of September 2015:  Phone cards 50.00, Fees 488.68, Finger Prints 60.00, Juvenile Care 525.00, PBT’s 1,095.00, Pistol Permits 33.00, UA Fees 10.00, Work Release 1,015.00 for a total of 3,276.68.

PAYROLL: Moved by Hesla, seconded by Tompkins to approve and authorize the chairman to sign the payroll period ending October 3, 2015. Motion carried.  

Auditor’s Office 3,732.79; Treasurer’s Office 3,418.40; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,480.00; Jailors 4,580.80; Assessor’s Office 3,645.00; Commissioners 2,706.92; Home Health 409.95; WIC 310.05; Veteran’s Service 705.25; Maintenance 2,045.65; Extension 648.00; Welfare 100.49; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 511.50; E-911 193.75; Weed 1,092.17; Highway 17,337.35; Social Security 3,170.18; Medicare 741.38; SD Retirement 2,272.15 for a total of 57,691.50.

            CLAIMS:  Moved by Walters, seconded by Hesla to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Center for Independence-Huron 60.00, Christensen Ambulance 3,500.00, City of Watertown 42,008.80, Deane Cleveland 120.00, Delaney, Nielsen and Sannes 2,916.67, GE Capital 105.00, Kone Inc. 193.26, Lewis and Clark Mental Health 320.00, Gary Mikelson 243.96, Sanford Health 744.00, SDACO M&P Fund 260.00, Tammy Stolle Court Reporting 135.00, Yankton County Treasurer 138.75,

SUPPLIES: A & B Business Inc. 365.19, Ameripride Services Inc. 428.47, Buhl’s of Britton 86.85, Colonial Research 281.05, Janitor’s Closet 480.76, Johnson Lumber 2.99, Mid-American Research 185.48, Mike’s Jack & Jill 205.68, Office Peeps Inc. 36.02, Pheasant Country Express Inc. 1,627.50, Randy Mount 825.00, Sioux Valley Cooperative 185.00,  Sturdevant’s Auto Parts 526.79, TLC Marine Service 35.00, Valley Office Products 88.02,

REPAIRS: Bullert Automotive LLC 100.00, Dave’s Marine Inc. 69.00, Northland Auto Center Inc. 972.55, Sheehan Mack Sales 71.26, Snaza Implement LLC 16.85, Twin Valley Tire 135.00, Universal Manufacturing 108.00, Webster Auto Care 187.51,

UTILITIES:  Century Link 391.15, Dependable Sanitation 132.50, Northwestern Energy 2,764.01, Otter Tail Power Co. 22.82, Verizon Wireless 254.60,

PER DIEM:  Bonnie Fosheim 189.90,

DUES: NACO 450.00,

PUBLICATION: Reporter & Farmer 184.88,

MANUAL CHECKS: SD Dept. of Revenue 139,275.77, Avera St. Lukes 625.52, Fiksdal Funeral Service 1,500.00, Jack Rentschler 681.69, Day County Treasurer 233.55.

COMMUNITY HEALTH NURSE: Community Health Nurse Aadland gave her quarterly report for July-September 2015. She also asked for approval for Marla Storlien-Wicklund to attend a staff meeting in Watertown on November 17 and a regional meeting in Watertown on December 17, 2015. Moved by Tompkins, seconded by Walters to approve Marla to attend. Motion carried.

RECESS: Moved by Hesla, seconded by Walters to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Hildebrant reconvened the regular session at 9:55 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plats: 1) Nelson’s Conservation Easement Tract 1 (8 121 56), 2) Mattson’s Conservation Easement Tract 1 (4 124 53), 3) Lee Outlot 2 in the NESE (28 124 55). Motion carried.

4-H/EXTENSION:  Jennifer Ringkob gave the 4-H & Youth Program Advisor Report. The 4-H Recognition Event will be held at the Waubay School on November 8, 2015 at 1:30 PM.

WEED BOARD: Moved by Tompkins, seconded by Hesla to recess and convene as a Weed Board at 10:05 AM. Motion carried. Chairman Hildebrant reconvened the regular meeting at 10:15 AM. Next Weed Board Meeting will be January 19, 2016.

RECESS:  Chairman Hildebrant declared a short recess at 10:15 AM. Chairman Hildebrant reconvened the regular session at 10:24 AM.

HIGHWAY:  Interim Highway Superintendent Gronke reported that roads are being bladed, rocking is being done on Jorgenson grade, striping is done, starting to put overlay on Co. Road 12, white semi has a problem with the transmission.

PURCHASE COMPUTER:  The highway’s office computer needs to be replaced. Moved by Tompkins, seconded by Walters to approve purchasing a new computer for the highway. Motion carried.

UTILITY OCCUPANCY: Delayed-waiting for more information.

FIVE-YEAR TRANSPORTION PLAN:  Moved by Tompkins, seconded by Hesla to advertise for a public meeting for Day County Five-Year Transportation Plan. Motion carried.

PURCHASE LOADER: Moved by Hesla, seconded by Hildebrant to purchase a 2015 Volvo L110H loader from a bid based off the Minnesota State Bid for $219,185.00. Roll call: Hildebrant-yes, Tompkins-yes, Hesla-yes, Walters-yes. Motion carried.

DAV VAN:  Auditor Fosheim was notified by VSO Wiley that donations came in to fully fund the new DAV van.

SAFETY COMMITTEE: Safety Committee members Schlotte and Waddle discussed different training sessions needed. The Committee will meet again to come up with safety recommendations to be presented to the Commission Board.

REAPPRAISAL: DOE Schlotte went over the reappraisal plan and reported that the reappraisal of Pickerel Lake is going very well and soon to be completed.

RECOMMENDATION:  DOE Schlotte recommended a pay increase for Stephanie Williams. Moved by Walters, seconded by Hesla to approve a $.64/hour increase (from $14.50 to $15.14) effective October 19, 2015. Motion carried.

COUNTY SITE ANALYSIS: Moved by Tompkins, seconded by Hesla to appoint Melissa Waldner (Executive Director of the Webster Area Development Corp.)  as the point person in Day County to reach out to land owners. Motion carried.

RECOMMENDATION: Auditor Fosheim reported that Karli Opitz, Deputy Auditor, has met her six months of employment and recommends a pay increase. Moved by Tompkins, seconded by Walters to approve a $1.00/hour increase (from $13.00 to $14.00) effective October 20, 2015 for Karli Opitz. Motion carried.

TRAVEL: Moved by Walters, seconded by Hesla to approve travel expenses for two employees in the Auditor’s office to attend the Total Vote Training in Pierre November 10, 2015. Motion carried.

LEVY CORRECTION: Moved by Walters, seconded by Hesla to correct the County Snow Fund levy from 0.148 to 0.147. Motion carried.

GENERAL FUND ALALYSIS: Auditor Fosheim presented the September 30, 2015 General Fund Surplus Analysis report with 14.02% of unassigned fund balance. Moved by Walters, seconded by Tompkins to approve the General Fund Surplus Analysis report. Motion carried.

ADJOURNMENT:    Moved by Tompkins, seconded by Walters to adjourn until 8:30 AM, Tuesday, November 3, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

October 6, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, October 6, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tompkins, Tobin. Absent: Walters.  Others: Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: US Dept. of the Interior.

            PUBLIC COMMENTS: None

MINUTES:  Moved by Hesla, seconded by Tompkins to approve the minutes for September 22, 2015 as corrected. Motion carried.

            CLAIMS:  Moved by Tompkins, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Bjerke Brothers LLC 2,181.53, Christensen Ambulance 3,500.00, Denise Cody 15.00, Compass Counseling Assessment 1,500.00, Delaney Nielsen & Sannes 2,916.67, Fox Youngberg & Lewno 347.64, Lucy Lewno 150.49, Lexisnexis Matthew Bender & Co. 18.89, Microfilm Imaging Systems Inc. 70.00, Cathy Rehfuss 15.00, SDACC-Clerp 1,505.52, Danny R. Smeins 3,088.91, Xerox Corp. 18.15,

SUPPLIES: A & B Business Inc. 280.30, A & S Hardware 183.94, Ameripride Services Inc. 108.87, Buhl’s of Britton 16.65, Community Oil of the Glacial Lakes 17,204.83, CWD 427.66, Day Co. Treasurer 287.67, First Bank & Trust 2,565.40, Growmark Inc. 2,852.30, Johnson Lumber 276.91, Lien Transportation Co. 3,386.48, McLeod’s 143.35, Mid-American Research 123.70, Milbank Communications 243.14, Myron’s Welding 109.98, Neve’s Uniforms & Equipment 18.92, Shopko Webster 157.99, Valley Office Products 173.58,

REPAIRS: Brian’s Auto Body 90.40, Crawford Trucks & Equip. 988.50, Dave Hahler Automotive 45.45, Power Plan 1,100.35, Sheehan Mack Sales 131.88, Webster Auto Care Inc. 39.72, Webster Tire Service 3,142.45,

UTILITIES: Century Link 376.11, City of Webster 161.00, ITC Telecommunications 1,191.09, James Valley Telecommunication 139.40, Midcontinent Communications 223.12, Northwestern Energy 58.97, RC Communications Inc. 50.00,

PER DIEM: Daniel Grode 24.62, Darrell Hildebrant 194.40, Paul McCarlson 22.86, Rick Tobin 41.40, Jim Tompkins 43.20,

DONATIONS: Andover Senior Center 240.00, Bristol Senior Citizens 920.00, Safe Harbor 270.00, Waubay Senior Citizens 340.00, Webster Golden Age Club 500.00,

PUBLICATIONS: American News/Farm Forum 187.00, Reporter & Farmer 418.05, Waubay Clipper 778.94,

MANUAL CHECKS:  Day Co Treasurer 233.62, SDRS Special Pay Plan 4,147.00.

PAYROLL: Moved by Tobin, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending September 19, 2015. Motion carried.  

Auditor’s Office 3,662.08; Treasurer’s Office 3,478.40; Register of Deeds 2,531.94; State’s Attorney 1,696.00; Sheriff’s Office 6,145.13; Jailors 4,817.60; Assessor’s Office 3,650.81; Commissioners 2,706.92; Home Health 331.20; WIC 261.30; Veteran’s Service 647.13; Maintenance 1,897.60; Extension 311.18; Welfare 130.00; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 744.00; E-911 124.00; Weed 363.31; Highway 18,209.84; Social Security 3,175.88; Medicare 742.70; Blue Cross Blue Shield 17,924.94; Medico 252.84; SD Retirement 2,332.67 for a total of 76,475.03.

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports.

LOADER BID: Moved Hesla, seconded by Tobin to table the loader bid until the October 20th commission meeting. Motion carried.

HIGHWAY DEPARTMENT: Interim Highway Superintendent Gronke reported on the following:  cleaned pipe out in Grenville Town for better drainage for road, shoulder work on Co. Road #4 is done, working on Jorgenson grade, Ford pickup is in the shop again.

RECESS:  Chairman Hildebrant declared a short recess at 9:40 AM. Chairman Hildebrant reconvened the regular session at 9:53 AM.

COUNTY SITE ANALYSIS: Eric Senger, NECOG, Todd Kays, 1st District, and Ty Eschenbaum, SDSU Ag Dept. presented to the commission Day County’s Rural Development Site Analysis project. The commission will need to appoint a point person in the county to reach out to land owners. No action was taken.

CPR TRAINING: Larry Baumgarn, SD Public Assurance Alliance insurance agent, informed the commission that they will provide CPR and AED training free of charge for county employees.

POOR LIENS: The Register of Deeds office and Auditor’s office have been working on balancing the poor lien accounts. They are now balanced. Dan Smeins will work with the Register of Deed’s and Auditor’s office to come up with a solution on how to proceed with poor lien collections.

TRAVEL: Moved by Tompkins, seconded by Hesla to approve travel expenses for the Auditor’s office employees to attend the Election Workshop in Pierre Nov. 4-6, 2015 and have the office closed.  Motion carried.

TRAVEL: Moved by Hesla, seconded by Tobin to approve travel expenses for two employees in the Auditor’s office to attend the Welfare District Training in Miller October 28, 2015. Motion carried.

TRAVEL: Moved by Tompkins, seconded by Hesla to approve travel expenses for the Auditor to attend training in Pierre. Motion carried.

RE-ASSESSMENT PLAN:  Moved by Tobin, seconded by Tompkins to approve the Day County Re-assessment to be signed by Chairman Hildebrant and DOE Schlotte. Motion carried.

DISCUSSION: Auditor Fosheim inquired about scheduling November and December commission meetings. Commissioners set November 3 and 17 and December 1, 15 and 29 (if needed), 2015.

ADJOURNMENT:    Moved by Tompkins, seconded by Hesla to adjourn until 8:30 AM, October 20, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate costof $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

September 22, 2015

(unapproved minutes)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday September 22, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters. Others:  Ray Erku-Reporter and Farmer and Joan Trygstad.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: RSVP, SD Housing, NECOG and County Comment.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tompkins, seconded by Hesla to approve the minutes for September 8, 2015. Motion carried.             

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of September 1, 2015.  Total amount of deposits in bank $89,497.10; Total amount of actual cash $2,159.66; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 18,107.28. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 3,181,944.46; Postage 117.54; Register of Deeds 85.00; Credit cards 1,004.45 for a total of $3,882,915.49.  Cash Balances: General Fund 2,051,550.77, Highway 1,526,364.20, E911 72,728.31 OEM (7,015.84) Domestic Abuse 210.00, 24/7 Fund 6,813.70, M & P Fund 17,968.76, 700 Accounts 199,076.15, ETPS adjustment 15,134.44 equals 3,882,830.49.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of August 2015. Births (27) and Deaths (50) 1,155.00; Marriages (2) 80.00; Transfer fees 3,355.00; Recordings 4,583.00; Copies 532.30; Sales Tax 0.55 for a total of 9,705.85.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of August 2015: Accident Reports 8.00, Phone cards 40.00, Fees 426.76, Finger Prints 90.00, Misc. Income 7.50,  PBT’s 291.00, Pistol Permits 33.00, Prisoner Out of County 1,1300.00, Work Release 390.00 for a total of 2,416.26.

PAYROLL: Moved by Tompkins, seconded by Hesla to approve and authorize the chairman to sign the payroll period ending September 5, 2015. Motion carried.  

Auditor’s Office 3,644.21; Treasurer’s Office 3,362.44; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,814.00; Jailors 3,965.80; Assessor’s Office 3,620.79; Commissioners 2,706.92; Home Health 377.55; WIC 312.45; Veteran’s Service 891.25; Maintenance 1,881.86; Extension 688.50; Welfare 162.50; Drainage 98.08; Planning & Zoning 260.69; Emergency & Disaster 410.75; E-911 201.50; Weed 354.96; Highway 19,139.44; Social Security 3,209.77; Medicare 750.66; SD Retirement 2,344.43 for a total of 58,450.71.

            CLAIMS:  Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Dean Schaefer Court Reporting 45.00, Delaney, Nielsen and Sannes 31.80, GE Capital 105.00, Gregerson Salvage Inc. 2,653.07, Intoximeters 198.50, Lexisnexis Matthew Bender & Co. 90.08, Microfilm Imaging Systems Inc. 70.00, Sanford Health 301.00, SDRS Special Pay Plan 4,469.80, Yankton County Treasurer 136.25,

SUPPLIES: A & B Business Inc. 54.80, Ameripride Services Inc. 371.52, California Contractors Supplies 99.50, Colonial Research 139.08, Cornwell Drug 58.10, DETCO 1,459.03, Lake Region Electric 103.22, Mac’s 157.18, Office Peeps Inc. 42.71, Sioux Valley Cooperative 47.00,

REPAIRS: Watertown Truck & Trailer Inc. 309.68, Webster Tire Inc. 35.95,

UTILITIES:  Dependable Sanitation 707.50, Northwestern Energy 3,580.57, Otter Tail Power Co. 28.30, PAETEC 19.13, Venture Communication Inc. 264.69, Verizon Wireless 254.78,

PER DIEM:  Janet Coyne 8.74, Day County 4-H Leaders 28.00, Bonnie Fosheim 8.32, Jennifer Ringkob 325.37, Jim Tompkins 191.25, Connie Wagner 6.66,

EQUIPMENT: Safety Service Inc. 6,355.00,

DUES: National Sheriff’s Association 56.00, SD Sheriff’s Association 226.23,

REGISTRATION: SD LTAP 85.00,

MANUAL CHECKS: SD Dept. of Revenue 101,274.85, Eugene Sichmeller (Buster’s) 12.50, Day County Treasurer 767.01.

WELFARE: Moved by Walters, seconded Tompkins to approve Welfare Director Karli Opitz to begin the application process for the Emergency Food and Shelter program. Motion carried. Register of Deeds Janet Coyne provided information on how other counties handle liens.

RECESS: Moved by Tobin, seconded by Tompkins to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Hildebrant reconvened the regular session at 10:00 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, moved by Walters, seconded by Hesla to approve the following plat: Lafleur Subdivision of a portion of Lot 1 Hambu 1st replat in Highview Subdivision in NE 24-123-55 & NW 19-123-54. Motion carried. Moved by Tompkins, seconded by Tobin to approve the following plat: Jason Shoemaker Addition in the NW 11-121-56. Motion carried.

AMBULANCE REPORT: Mark Christensen of Christensen Ambulance Service presented his Profit and Loss Statements for July 19 through September 17, 2015.

 WEED BOARD: Moved by Walters, seconded by Hildebrant to recess and convene as a Weed Board at 10:15 AM. Motion carried. Chairman Hildebrant reconvened the regular meeting at 10:28 AM. Next Weed Board Meeting will be October 20, 2015 at 10 AM.

RECESS:  Chairman Hildebrant declared a short recess at 10:30 AM. Chairman Hildebrant reconvened the regular session at 10:35 AM.

HIGHWAY:  Interim Highway Superintendent Gronke reported that fall patching is completed, blades are out and striping crew won’t start until October 10th.

COUNTY HIGHWAY CROSSING PERMIT:  Moved by Tompkins, seconded by Walters to approve the application by Wagner, Inc. for Crossing Permit (County Highways) on Co. Highway # 17 in Section 35/36-124-56. Roll call: Hesla-yes, Hildebrant-yes, Tobin-no, Tompkins-yes, Walters yes. Motion carried.

UTILITY OCCUPANCY: Moved by Walters, seconded by Tobin to approve the application by James Valley Telecommunications for Occupancy on Right-of-Way on Co. Highway # 36 in Section 21/28-120-58. Motion carried.

UTILITY OCCUPANCY: Moved by Tompkins, seconded by Hesla to approve the application by East River Electric Power Coop for Occupancy on Right-of-Way on Co. Highway # 10 in Section 24/25-123-58. Motion carried.

NEW HIRE: Moved by Walters, seconded by Tobin to hire James Pearson at $14.50/hour as of October 1, 2015 with benefits as a truck driver for the Hwy. Dept. Motion carried.

CASH TRANSFER: Moved by Tompkins, seconded by Hesla to transfer $599,434 from General Fund to Highway Fund as budgeted for in the 2015 Budget.  Motion carried.

EXCUSED: Commissioner Tobin left at 11:00 AM.

LOADER: Chad Morgan from Butler Machinery and Toby Royer from Sheehan Mack discussed their bids for a loader. No action taken.

SHERIFF: Sheriff Hillestad reported hiring Centele Pruitt as a part-time jailer/dispatcher. Moved by Walters, seconded by Tompkins to approve hiring Centele Pruitt at $11.00/hour as of September 14, 2015. Motion carried. Moved by Walters, seconded by Tompkins to deny the Sheriff’s request for a part-time deputy. Motion carried.

2016 BUDGET HEARING:  The Commission conducted the final Budget Hearing. No one from the public appeared. Moved by Tompkins, seconded by Walters to approve the following changes: Care of Aged (Elderly Nutrition-Area IV) 4,000 to 4,750, Community Transit 3,000 to 4,000, Sr. Citizens 2,300 to 4,000, Safe Harbor 0 to 500, Weather Station 0 to 2,000, and Ambulance 48,000 to 45,000. Motion carried. Moved by Walters, seconded by Hesla to adopt the 2016 Budget and Means of Finance: General Fund $3,518,025, Road & Bridge Fund $2,770,306, E-911 Fund $71,188, Office of Emergency Management Fund $29,083, Domestic Abuse Fund $1,800, 24/7 Sobriety Fund $5,000. ROD Modernization & Preservation Fund $3,500. Adjusted General Fund Cash Applied from 621,867 to 615,481, Current Property Tax from 2,725,928 to 2,727,260; Mill Levy:  General Fund 2.528, County Snow Fund .148, County Highway and Bridge Reserve .203. Motion carried.

RECOMMENDATION: Auditor Fosheim reported that Janet Marx, Deputy Auditor, has met her one year of employment and recommends a pay increase. Moved by Hesla, seconded by Tompkins to approve a $.64/hour increase (from $14.50 to $15.14) effective September 22, 2015 for Janet Marx. Motion carried.

FLU VACCINE: Moved by Hesla, seconded by Tompkins to approve flu vaccine for county employees. Motion carried. County employees need to schedule appointments with the Nurse’s office.

CENTRALLY ASSESSED PROPERTY:  Moved by Tompkins, seconded by Walters to authorize Chairman Hildebrant to sign a letter of denial of discretionary formula for NorthWestern. Motion carried. States Attorney Smeins discussed the appeal of the Centrally Assessed Property with the Commission. Moved by Tompkins, seconded by Walters to authorize the agreement to pursue the Centrally Assessed Property appeal, subject to acceptable agreement with attorneys and other county participation. Motion carried.

EXECUTIVE SESSION:  Moved by Hildebrant, seconded by Tompkins to enter into Executive Session at 12:05 PM for personnel matters pursuant to SDCL 1-25-2. Motion carried.

Chairman Hildebrant reconvened the regular session at 12:25 PM.

ADJOURNMENT:    Moved by Walters, seconded by Hesla to adjourn until 8:30 a.m., Tuesday, October 6, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

September 8, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, September 8, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins and Walters.  Others:  Ray Ekru-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE:  Center for Rural Affairs

            PUBLIC COMMENTS: None

MINUTES:  Moved by Tompkins, seconded by Hesla to approve the minutes for September 1, 2015 as corrected. Motion carried.

            CLAIMS:  Moved by Tobin, seconded by Tompkins to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Center for Independence 60.00, Lewis and Clark Mental Health 160.00, Lexisnexis Matthew Bender & Co. 116.58, SD Dep.t of Public Safety 2,340.00, SDACO M&P Fund 378.00, Shannon White 110.00,

SUPPLIES: A & B Business Inc. 533.23, A & S Hardware 1,020.67, Buhl’s of Britton 65.05, Community Oil of the Glacial Lakes 14,542.40, Day Co. Treasurer 117.54, First Bank & Trust 1,437.71, Johnson Lumber 607.16, McLeod’s 36.37, Mike’s Jack & Jill 335.68, Sportsman’s Cove 16.99, Sturdevant’s Auto Parts 493.28, Valley Office Products 116.63,

REPAIRS: Butler Machinery 1,524.37, Equipment Blades Inc. 1,051.12, Grote Roofing Co. Inc. 1,367.54, Power Plan 1,965.11, Productivity Plus Account 2,933.56, Snaza Implement LLC 41.84, Webster Lumber & Home Center 18.78, Webster Tire Inc. 390.00, Xerox Corp. 156.71,

UTILITIES: City of Webster 171.80, Dependable Sanitation 265.00, ITC Telecommunications 1,270.96, James Valley Telecommunication 139.40, Midcontinent Communications 91.73,

PER DIEM: Darrell Hildebrant 54.00, Rick Tobin 103.50,

PUBLICATIONS: Reporter & Farmer 1,488.53, Waubay Clipper 1,943.56,

SUBSCRIPTION: Britton Journal 41.00.

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports.

DEPUTY SHERIFF HIRED:  Moved by Hesla, seconded by Walters to approve hiring Cameron Kamlitz as the new deputy Sheriff at $17.00 per hour with benefits as of September 7, 2015. Motion carried.

TRAVEL: Moved by Walters, seconded by Hesla to approve travel expenses for Sheriff Hillestad to attend a one day trip to Pierre for the Elected Officials Convention on September 15, 2015. Motion carried.   

TRAVEL: Moved by Walters, seconded by Tompkins to approve travel expenses for the following people in the Sheriff’s office: Sheriff Hillestad for September 29th thru October 2nd, Amanda Bartelt for September 29th and Louise Baumgarn for September 30th and October 1st  to attend the Fall Sheriff’s Conference in Aberdeen. Motion carried.

REGIONAL AGING COUNCIL:   Marge Kilber, Council Chairperson, gave a report for the Regional Aging Council. The Council is working on a transportation goal and is in need of funding. Marge will keep the county updated. She will retire her position on the Council in January 2016 and is looking for a replacement.

CONCERNED CITIZEN:  Tamara Lesnar, Michael Gonzales and Tony Lesnar met with the board about water run-off in Grenville Town. The Hwy. Dept. will go out and look at the area and the commissioners will take it under advisement.

HIGHWAY DEPARTMENT: Interim Highway Superintendent Gronke reported on the following:  striping crew will be here the end of September, removed a house north of Roslyn for FEMA, hauling gravel to Andover and Jorgenson grade will be started soon. Interviews for a truck driver will start this week.

RECOMMENDATION: Interim Highway Superintendent Gronke reported that Jake Sippel has met his one year of employment and recommends a pay increase. Moved by Tompkins, seconded by Walters to approve a $.48/hour increase (from $15.50 to 15.98) effective September 20, 2015. Motion carried.

TRAVEL: Moved by Walters, seconded by Tobin to approve travel expenses for Ernie Gronke to attend the Region 8 meeting in Rapid City October 20-23, 2015. Motion carried.

BID OPENING: This being the time and place to open bids for Gravel Crushing and Paver Laid Hot Mix.

Gravel Crushing Bids:                        Holscher Pit

Brownlee Construction Inc.   $1.97/ton

Sibson Gravel                         $1.50/ton

H&S Contracting, Inc.            $2.00/ton

Bowes Construction Inc.        $2.50/ton

Moved by Tobin, seconded by Walters to accept the low bid from Sibson Gravel for $1.50 per ton from Holscher Pit.  Motion carried.

Paver Laid Hot Mix:

Serocki Excavating Inc.         $88.00/ton

Lien Transportation Company $98.95/ton

Bituminous Paving Inc.            $84.00/ton

Moved by Tompkins, seconded by Walters to accept the low bid from Bituminous Paving Inc. for $84.00/ton. Motion carried.

RECESS:  Chairman Hildebrant declared a short recess at 10:08 AM. Chairman Hildebrant reconvened the regular session at 10:19 AM.

BUDGET HEARING: The Commission conducted the 2nd Hearing for the 2016 Proposed Budget. No one from the public appeared. The next Hearing will be September 22, 2015 at 10:30 a.m.

LOADER PURCHASE: Moved by Walters, seconded by Tompkins to rescind the motion from August 18, 2015 to purchase a Caterpillar 950 loader from a bid based to Ward County, ND for $236,413. The commissioners will take more time to compare bid specifications and terms. Motion carried.

WEBSTER HOUSING 4-PLEX: Dan Smeins will meet with the Housing Authority and report back to the commission.

DISCUSSION: Dan Smeins discussed the centrally assessed property applying for the discretionary formula. Moved by Walters, seconded by Tompkins to deny the application for discretionary formula by NorthWestern Corporation because the ordinance doesn’t apply. Motion carried.

EXECUTIVE SESSION:  Moved by Hesla, seconded by Tompkins to enter into Executive Session at 11:50 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried.

Chairman Hildebrant reconvened the regular session at 1:15 PM.

ADJOURNMENT:    Moved by Hesla, seconded by Tompkins to adjourn until 8:30 AM, September 22, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

September 1, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, September 1, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tompkins and Walters. Absent: Tobin.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Dept. of Health, Safe Harbor, East River Electric, Engelhart Farm and Crop, Safety Benefits.

            PUBLIC COMMENTS: Jim Tompkins gave a report on the Fair.

MINUTES:  Moved by Hesla, seconded by Tompkins to approve the minutes for August 18, 2015 as corrected. Motion carried.

            CLAIMS:  Moved by Tompkins, seconded by Hesla to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Denise Cody 22.50, Delaney Nielsen & Sannes 969.66, GE Capital 105.00, Harland Technology  Services 664.00, Kerri Cook Huber 183.57, Lucy Lewno 172.99, Nancy McClanahan 54.45, Sanford Health 1,415.00, Danny R. Smeins 3,062.60, Karen Swanda 22.50, Thomson Reuters 292.50,

SUPPLIES: A & B Business Inc. 326.13, Ameripride Services Inc. 217.74, Buhl’s of Britton 30.00, Cornwell Drug 30.00, CWD 323.93, Mid-American Research 123.99, Milbank Communications 1,791.88, Office Peeps Inc. 208.35, Randy Mount 2,600.00, Valley Office Products 34.75,

REPAIRS: Blindsgalore 287.69, Diamond Mowers Inc. 487.08, Johnson Lumber 15.84, Twin Valley Tire 487.85, Webster Auto Care Inc. 372.80,

UTILITIES: Century Link 376.11, Midcontinent Communications 131.39, Northwestern Energy 54.65, RC Communications Inc. 50.00,

PER DIEM: Barbra Block 27.50,  Bonnie Fosheim 20.33, Daniel Grode 24.62, Darrell Hildebrant 74.15, Paul McCarlson 22.86, Jim Tompkins 29.70, Connie Wagner 20.33,

MANUAL CHECKS:  SDAAO 300.00, Northwestern Energy 108.73, SD 4-H Office 10.00, Sinners Auto 2,515.00.

PAYROLL: Moved by Tompkins, seconded by Walters to approve and authorize the chairman to sign the payroll period ending August 22, 2015. Motion carried.  

Auditor’s Office 3,520.18; Treasurer’s Office 3,598.40; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,637.00; Jailors 4,219.60; Assessor’s Office 3,620.79; Commissioners 2,706.92; Home Health 340.05; WIC 259.95; Veteran’s Service 930.00; Maintenance 1,828.31; Extension 796.50; Welfare 141.83; Drainage 98.08; Planning & Zoning 260.69; Emergency & Disaster 217.00; E-911 147.25;Weed 873.26; Highway 17,331.02; Social Security 3,097.33; Medicare 724.38; Blue Cross Blue Shield 19,370.50, Lincoln Life Insurance 252.84, SD Retirement 2,330.03 for a total of 76,554.07.

STATE AUDIT:  Chelsey Siebrands, State Auditor with Legislative Audit, presented an entrance conference for the audit being conducted for Day County for the years 2013 and 2014. Moved by Walters, seconded by Hesla to approve signing the agreement with SD Dept. of Legislative Audit. Motion carried.

WELFARE: Welfare Director Karli Opitz discussed poor liens. State’s Attorney Dan Smeins will work with Opitz to draft a letter for repayment.

REAPPRAISAL PLAN:  Dari Schlotte, Director of Equalization, presented a reappraisal plan to the commissioners followed by discussion.

RECESS:  Chairman Hildebrant declared a short recess at 9:40 a.m. Chairman Hildebrant reconvened the regular session at 9:45 a.m.

2016 BUDGET HEARING: The Commission conducted the 1st Hearing for the 2016 Proposed Budget. No one from the public appeared. The next Hearing will be September 8, 2015 at 10:00 a.m.

DEPENDABLE SANITATION:  Discussion on getting past due bill up to date.

TREE OBSTRUCTION: Auditor Fosheim was notified by Mike Olson, Code Enforcement Specialist for the City of Webster, that a tree is obstructing the view at the intersection in the SW corner of the courthouse block. The Commissioners agreed to have Darrel Waddle trim the tree.

DISCUSSION: Auditor Fosheim inquired about a centrally assessed property qualifying for the discretionary formula. Director of Equalization Schlotte will check with the Department of Revenue.

EXECUTIVE SESSION: Moved by Walters, seconded by Tompkins to enter into Executive Session at 10:50 a.m. for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 11:10 a.m.

RESIGNATION: Moved by Tompkins, seconded by Walters to accept the resignation of Isaiah Soldier effective September 8, 2015 with great regret and thanked him for his service to the county. Motion carried.

ADJOURNMENT:    Moved by Tompkins, seconded by Walters to adjourn until 8:30 a.m., September 8, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

August 12, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners met Wednesday August 12, 2015 at 8:30 AM in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins and Walters.  Others: Interim Highway Superintendent Ernie Gronke and Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

TRUCK PURCHASE:  Discussion on cost for a new engine on a 20 year old truck is not feasible. Found a replacement truck. Moved by Tompkins, seconded by Tobin to purchase a 2007 Mack truck for $24,999. Motion carried.

ADJOURNMENT:    Moved by Tompkins, seconded by Walters to adjourn until 8:30 a.m., Tuesday, August 18, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

August 4, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, August 4, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins and Walters.  Others:  Amanda Fanger-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Claims Associates, SD DOT, Design SD, SD Dept. of Corrections, Joan Trygstad and OHE Hearing.

            PUBLIC COMMENTS: None

MINUTES:  Moved by Walters, seconded by Tompkins to approve the minutes for July 21, 2015 as corrected. Motion carried.

            CLAIMS:  Moved by Walters, seconded by Tompkins to deny paying Dependable Sanitation and to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Center for Independence 120.00, Century Business Products 21.99, Duane Cleveland 150.00, Compass Counseling Assessment 1,500.00, GE Capital 105.00, Green, Roby, Oviatt, Cummings 12,800.70, Microfilm Imaging Systems Inc. 70.00, Milbank Communications 75.00, Sanford Health 2,003.00, SDACO M&P Fund 254.00, Danny R. Smeins 3,460.19, Tyler Technologies Inc. 312.50, Xerox Corp. 18.15, Yankton Co. Treasurer 136.25,

SUPPLIES: A & B Business Inc. 24.18, A & S Hardware 748.63, All Flags LLC 74.06,

Ameripride Services Inc. 108.87, Blue Book 42.95, Buhl’s of Britton 81.75 Community Oil of the Glacial Lakes 14,041.46, CWD 819.25, Day Co. Treasurer 165.33, Dollar General 12.72, Equipment Blades Inc. 500.00, First Bank & Trust 235.21, Flint Resources LP 198,411.78, HR One Stop 50.30, Mike’s Jack & Jill 636.76, Office Peeps Inc. 119.44, Phoenix Supply 661.26, Reporter and Farmer 58.50, Samantha Senske 16.44, Valley Office Products 60.67,

REPAIRS: Butler Machinery 162.37, Crawford Trucks & Equip. 665.06, Dave Hahler Automotive 45.45, Diesel Machinery 252.05, Hanten’s Repair 179.90, Hoverstadt’s Electric 343.00, Johnson Lumber 23.67, Minn-Dak Fire & Safety 472.85, Northstar Mechanical Inc. 65.39, Productivity Plus Account 5,357.11, Webster Auto Care Inc. 705.92,

UTILITIES: ITC Telecommunications 1,184.54, James Valley Telecommunication 139.40, Midcontinent Communications 223.12, Northwestern Energy 47.32, RC Communications Inc. 50.00,

PER DIEM: Daniel Grode 24.62, Karen Harr 94.50, Paul McCarlson 22.86, Jennifer Ringkob 128.16, Samantha Senske 40.50,

PUBLICATIONS: Reporter & Farmer 429.40, Waubay Clipper 542.79,

INSURANCE: SD Public Assurance Alliance 433.76,

MANUAL CHECKS:  Day Co Treasurer 3,317.33.

PAYROLL: Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending July 25, 2015. Motion carried.  

Auditor’s Office 3,709.20; Treasurer’s Office 3,238.41; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,400.00; Jailors 3,971.83; Assessor’s Office 3,620.80; Commissioners 2,706.92; Home Health 334.95; WIC 268.80; Veteran’s Service 930.00; Maintenance 1,837.76; Extension 678.38; Welfare 78.00; Drainage 98.08; Planning & Zoning 260.69; Emergency & Disaster 488.25; E-911 193.75;Weed 521.31; Highway 20,811.46; Social Security 3,295.38; Medicare 770.69; SD Retirement 2,419.49 for a total of 59,886.31.

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports.

TRAVEL: Moved by Walters, seconded by Tompkins to approve travel expenses for the DOE office appraising staff to attend a district meeting in Sisseton on August 6, 2015. Motion carried.

RECOMMENDATION: Sheriff Hillstad reported that Deputy Soldier and Hoven have come to the end of their probation period and recommends a $.50/hour increase effective 8-9-15. Motion carried.

TRAVEL: Moved by Tompkins, seconded by Walters to approve travel expenses for OEM director Williams to attend the EMA conference in Mitchell on September 14-17, 2015. Motion carried.

TRAVEL: Moved by Tompkins, seconded by Hesla to approve the VSO office to be closed and approve travel expenses for VSO Wiley to attend the Annual VSO Training in Pierre on August 24-27, 2015. Motion carried.

RECESS:  Moved by Walters, seconded by Hesla to recess the regular session at 9:00 AM, to convene as Planning and Zoning board. Motion carried. Chairman Hildebrant reconvened the regular session at 9:51 AM.

RECESS:  Chairman Hildebrant declared a short recess at 9:52 AM. Chairman Hildebrant reconvened the regular session at 9:58 AM.

HIGHWAY DEPARTMENT: Interim Highway Superintendent Gronke reported on the following:  fixed road washouts, busy graveling roads, getting quotes for Bitter Lake grade, will look into getting a new pay loader in 2016.

ADVERTISE FOR BIDS:     Moved by Tompkins, seconded by Hildebrant to authorize the Interim Hwy. Supt. to obtain bids on gravel crushing. Motion carried. Bids will be due September 4th and bid opening will be September 8, 2015.  Moved by Tompkins, seconded by Tobin to authorize the Interim Hwy. Supt. to obtain bids on hot mix. Motion carried. Bids will be due September 4th and bid opening will be September 8, 2015.

GENERAL FUND ANALYSIS: Per Dept. of Legislative Audit the surplus analysis had to be amended which put the unassigned fund balance over 40%.

CASH TRANSFER:  Moved by Tompkins, seconded by Tobin to transfer $500,000 from General Fund to Highway Fund as budgeted for in the 2015 Budget. Motion carried.

RAILROAD AUTHORITY:  States Attorney Smeins gave a report and he will coordinate a meeting at a later date.

BUDGET: The Commission worked on the 2016 Budget.

KEYSTONE XL PIPELINE: States Attorney Smeins presented a letter of support (previously approved) for the chairman to sign.

DISCUSSION: Auditor Fosheim inquired about scheduling September and October commission meetings. Commissioners set September 1, 8, 22 and October 6 and 20, 2015.

ADJOURNMENT:    Moved by Tompkins, seconded by Tobin to adjourn until 8:30 a.m., August 18, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

July 21, 2015

(unapproved minutes)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday July 21, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters. Others:  Ray Erku-Reporter and Farmer,

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: TransCanada, Waubay School District, Claims Associates Inc., Delaney, Nielsen & Sannes, Jane Miner-Historical Society.

PUBLIC COMMENTS: None.

MINUTES:  Moved by Tompkins, seconded by Walters to approve the minutes for July 7, 2015. Motion carried.            

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of July 1, 2015.  Total amount of deposits in bank $11,922.62; Total amount of actual cash $2,053.29; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 24,912.62. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 4,210,226.01; Postage 246.03; Register of Deeds 85.00; Credit cards 1,233.45 for a total of $4,840,679.02.  Cash Balances: General Fund 2,797,043.43, Highway 1,601,418.52, E911 63,171.70, OEM 5,974.49, Domestic Abuse 740.00, 24/7 Fund 5,873.70,  M & P Fund 13,411.96,  700 Accounts 352,960.22, equals 4,840,679.02.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of June 2015. Births (16) and Deaths (36) 780.00; Marriages (3) 120.00; Transfer fees 3,165.00; Recordings 3,566.00; Copies 484.70; Sales Tax 0.88 for a total of 8,116.58.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of June 2015: Phone cards 10.00, Fees 402.39, Finger Prints 40.00, Misc. Income 30.00, PBT’s 680.00, Pistol Permits 39.00, Prisoner Out of County 3,360.00, Work Release 355.00 for a total of 4,916.39.

PAYROLL: Moved by Walters, seconded by Tobin to approve and authorize the chairman to sign the payroll period ending July 11, 2015, 2015. Motion carried.  

Auditor’s Office 3,737.58; Treasurer’s Office 3,358.41; Register of Deeds 2,531.94; State’s Attorney 1,696.00; Sheriff’s Office 5,852.50; Jailors 4,533.17; Assessor’s Office 3,645.00; Commissioners 2,706.92; Home Health 348.75; WIC 255.00; Veteran’s Service 930.00; Maintenance 1,828.30; Extension 722.25; Welfare 117.00; Drainage 98.08; Planning & Zoning 239.48; Emergency & Disaster 162.75; E-911 139.50;Weed 216.00; Highway 18,190.03; Social Security 3,130.20; Medicare 732.04; Blue Cross Blue Shield 19,189.80; Lincoln Life Insurance 242.09; SD Retirement 2,382.42 for a total of 76,985.21.

            CLAIMS:  Moved by Tobin, seconded by Tompkins to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Bituminous Paving Inc. 1,440.00, Certified Languages International 89.10, Chief Supply Corp. 98.41, Dean Schaefer Court Reporting 45.00, Microfilm Imaging Systems Inc. 55.00, Minn-Dak Fire & Safety 467.20, Pollard & Larson LLP 208.50, SD Dep.t of Revenue 50.48, SDACC-Clerp 1,505.52, Tyler Technologies Inc. 2,750.00, Xerox Corporation 18.15,

SUPPLIES: A & B Business Inc. 354.91, Ameripride Services Inc. 674.03, Colonial Research 139.08, Cornwell Drug 30.00, Equipment Blades Inc. 4,456.00 First Bank & Trust 718.03, Flint Resources LP 262,459.49, Intoximeters 140.00, Janitor’s Closet 374.14, Jefferson Partners LP 64.50, Locators Supplies Inc. 93.31, Mid-American Research 123.99, Office Peeps Inc. 46.73, Sturdevant’s Auto Parts 710.18, Thomson Reuters 565.50, TrueNorth Steel 5,475.60, Valley Office Products 310.69,

REPAIRS: Josh Anderson 444.30, Kone Inc. 193.26, Northland Auto Center Inc. 420.83, Power Plan 14.69, RDO Equipment Co. 61.96, Watertown Truck & Trailer Inc. 1,301.40,

UTILITIES:  Century Link 376.11, City of Webster 31.20, Dependable Sanitation 132.50, Northwestern Energy 2,148.47, Otter Tail Power Co. 18.91, PAETEC 22.12, Venture Communication Inc. 264.69, Verizon Wireless 254.63,

PER DIEM:  Lisa Dawson 40.50, Deb Sundem 40.50, Jennifer Ringkob 174.15, Dari Schlotte 8.86, Jim Tompkins 48.15,

DUES: SD 4-H Foundation 10.00, SDVSO 85.00,

EQUIPMENT: Safety Service Inc. 24,950.00,

MANUAL CHECKS:  Day Co Treasurer 647.22, Ottertail 120.32, SD Dept. of Revenue 153,945.57, Safe Harbor 740.00, Lincoln Republic 10.75.

RECESS: Moved by Walters, seconded by Hesla to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage board. Motion carried. Chairman Hildebrant reconvened the regular session at 9:40 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, Moved by Tobin, seconded by Walters to approve the following plats: 1) Dunlavy Subdivision (31 122 58), 2) Zubke Brothers Addition in the SE (13 121 53). Motion carried.

CONCERNED CITIZEN:  David Koslowski discussed traffic issues through Grenville Town. Traffic has not slowed down even though the rumble strips have been put down. Other suggestions were discussed and the commissioners will talk to the highway department about it.

COMMUNITY HEALTH NURSE: Community Health Nurse Aadland gave her quarterly report for April-June 2015. She also asked for approval for Marla Storlien-Wicklund to attend a staff meeting in Watertown on August 26, 2015. Moved by Walters, seconded by Tompkins to approve Marla to attend. Motion carried.

NE MENTAL HEALTH: Amy Serfling thanked the commissioners for their support and continued support, reported on the number of consumers served in Day County. She also reported that they have moved their office to the Armory building in Webster.

RECESS:  Chairman Hildebrant declared a short recess at 10:05 AM. Chairman Hildebrant reconvened the regular session at 10:15 AM.

SHERIFF: Sheriff Hillestad reported on his office staff’s duties, a resignation and several six month probations.

RESIGNATION: Moved by Walters, seconded by Tompkins to accept the resignation of Cassandra Vigen as of July 25, 2015. Motion carried.

RECOMMENDATION: Sheriff Hillstad reported that Amy Fischer, Jessika Vigen and Abbie Woodell have all met their six month of employment and recommends a pay increase. Moved by Tompkins, seconded by Tobin to approve a $.50/hour increase (from $10.50 to $11.00) effective July 26, 2015 for Amy Fischer, Jessika Vigen and Abbie Woodell. Motion carried. Sheriff Hillstad also reported that the job duties of Amanda Bartelt and Louise Baumgarn have changed significantly and recommends a pay increase. Moved by Tompkins, seconded by Hildebrant to approve $.50/hour increase (from $13.50 to $14.00) for Amanda Bartelt and a $.36/hour increase (from $15.14 to $15.50) for Louise Baumgarn effective July 26, 2015. Motion carried.

WEED SUPERVISIOR: Moved by Tobin, seconded by Walters to appoint Loren Hoberg as the new interim weed supervisor. Motion carried.

WEED BOARD: Moved by Walters, seconded by Tompkins to recess and convene as a Weed Board at 10:35 AM. Motion carried. Chairman Hildebrant reconvened the regular meeting at 10:48 AM. Next Weed Board Meeting will be August 18, 2015.

HIGHWAY:  Interim Highway Superintendent Gronke reported on the following:  rumble strips are done, chip sealing is being completed, received a call from FEMA on Fron Church sight, new truck soon ready, blading will start soon. A few county guys worked overtime for the wind storm in Waubay over the weekend.

UTILITY OCCUPANCY:  Moved by Tompkins, seconded by Tobin to approve the application for Occupancy on Right of Way of County Highway #30 in Section 6 & 7-120-55. Motion carried.

STORM DAMAGE: Storm damage cleanup reports were given by OEM, Sheriff and Highway Depts. Cleanup went really smooth. Everyone did a terrific job! Thank you to everyone who helped in any way possible.

RECOMMENDATION: Moved by Walters, seconded by Tompkins to approve a $2.00/hour wage increase for Interim Highway Superintendent Ernie Gronke effective July 7, 2015 and a $2.00/hour wage increase for Interim Weed Supervisor Loren Hoberg effective July 21, 2015. Motion carried. Moved by Tompkins, seconded by Tobin to approve a $2.00/hour wage increase for Selma Howe effective July 21, 2015. Motion carried. Wage increases will stay in effect until the new highway superintendent begins his duties in December, 2015.

FAIR GROUND BUILDINGS: Danny Johnson reported that a lot of the foundations and doors are in need of repair on several building at the fairgrounds. It will be discussed at the next fair board meeting.

TRAVEL: Moved by Tompkins, seconded by Walters to approve travel expenses for the Auditor, Treasurer, Register of Deeds and Director of Equalization personal to attend the SDACES computer meeting in Chamberlain August 19 & 20, 2015. Motion carried.

TRAVEL: Moved by Walters, seconded by Hildebrant to approve expenses for commissioners and other county employees to attend the Lake Region Commissioners Association quarterly meeting in Marshall County on August 12, 2015. Motion carried.

CONTINGENCY TRANSFER: Commissioner Tobin introduced the following Resolution:

            RESOLUTION #15-04

            WHEREAS, an insufficient amount was appropriated for the following budget;

WHEREAS, an appropriation was made in the 2015 budget of Day County, an amount for contingencies was provided in SDCL 7-21-6.1; and

WHEREAS, SDCL 7-21-32.2 authorizes the Board of County Commissioners to transfer from the 2015 (#101-112) contingency appropriations to the following budget:

County Fair (101-524-429.9) $6,000.00

For a total of $6,000.00.

Commissioner Hesla seconded the motion.  Motion carried and Resolution adopted.

COLLECTION AGENCY:  Moved by Tobin, seconded by Tompkins to approve United Accounts Inc. in Aberdeen as the new collection agency for Day County. Motion carried.

KEYSTONE XL PIPELINE: Discussion on letter of support for Keystone XL Pipeline. Tabled until next meeting so State’s Attorney Smeins can be present.

ADJOURNMENT:    Moved by Tompkins, seconded by Hesla to adjourn until 8:30 a.m., Tuesday, August 4, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

July 7, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, July 7, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins and Walters.  Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: Cycling for Sun Dial, Brown Co. Auditor, Dept. of Environment and Natural Resources.

            PUBLIC COMMENTS: None

MINUTES:  Moved by Tompkins, seconded by Walters to approve the minutes for June 30, 2015. Motion carried.

            CLAIMS:  Moved by Hesla, seconded by Tobin to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Christensen Ambulance 3,500.00, Compass Counseling Assessment 1,500.00, Dean Schaefer Court Reporting 30.00, Delaney, Nielsen & Sannes 2,916.67, Harland Technology Services 4,005.00, Joan Kittelson 22.50, Lucy Lewno 172.99, Microfilm Imaging Systems Inc. 15.00, SDACO 150.00, SDACO M&P Fund 262.00, Danny R. Smeins 3,460.65, Karen Swanda 22.50, Taliaferro Law Firm, P.C. 220.50,  Yankton Co. Treasurer 25.00,

SUPPLIES: A & B Business Inc. 377.22, A & S Hardware 262.36, Ameripride Services Inc. 108.87, Buhl’s of Britton 144.00, C and S Concrete 1,310.00, Community Oil of the Glacial Lakes 14,260.23, CWD 683.82, Day Co. Treasurer 5.00, Division of Motor Vehicle 5.00, G&L Distributing Inc. 149.00, Lien Transportation Co. 45,275.64, Mike’s Jack & Jill 463.17, Serocki Excavating Inc. 27,324.06, Valley Office Products 58.69,

REPAIRS: Butler Machinery 1,260.00, Crawford Trucks & Equip. 1,540.39, Dave Hahler Automotive 94.07, Northstar Mechanical Inc. 112.25, Power Plan 137.74, Snaza Implement LLC 23.92, Webster Auto Care Inc. 105.70, Webster Tire Inc. 2,302.35,

UTILITIES: ITC Telecommunications 1,204.39, James Valley Telecommunication 149.70, Midcontinent Communications 233.12, RC Communications Inc. 50.00, Webster City 137.00,

PER DIEM: Darrell Hildebrant 32.40, Rick Tobin 41.40,

PUBLICATIONS: Reporter & Farmer 439.51, Waubay Clipper 257.74,

MANUAL CHECKS:  Day Co Treasurer 550.20.

PAYROLL: Moved by Walters, seconded by Tompkins to approve and authorize the chairman to sign the payroll period ending June 27, 2015. Motion carried.  

Auditor’s Office 3,861.00; Treasurer’s Office 2,984.29; Register of Deeds 2,556.16; State’s Attorney 1,696.00; Sheriff’s Office 5,400.00; Jailors 4,256.00; Assessor’s Office 3,608.28; Commissioners 3,506.92; Home Health 298.80; WIC 214.95; Veteran’s Service 930.00; Maintenance 2,048.81; Extension 513.00; Welfare 156.00; Drainage 98.08; Planning & Zoning 274.83; Emergency & Disaster 434.00; E-911 217.00;Weed 253.13; Highway 18,627.23; Social Security 3,196.64; Medicare 747.58; SD Retirement 2,284.25 for a total of 58,162.95.

 

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports.

COMPUTER ISSUE:  Moved by Tompkins, seconded by Walters to approve Tyler Technology to fix a computer issue in the Assessor’s office. Motion carried.

OFFICE CLOSED: Moved by Walters, seconded by Tompkins to approve the Veteran’s Service office to be closed July 28 through August 4, 2015. Motion carried.

HIGHWAY DEPARTMENT: Commissioner Representative Hesla reported on the following:  chip sealing south of Bristol City is started with 3 miles done, continuing to work all week heading north.

RESOLUTION: Moved by Walters, seconded by Hesla to approve a resolution and adopt the Hazard Mitigation Plan for Day County. Motion carried.

RESOLUTION 2015-03

 

RESOLUTION TO ADOPT THE DAY COUNTY PDM PLAN

 

WHEREAS Day County has experienced severe damage from strong winds, flooding, hail, heavy snow, heavy rain, and  tornadoes on many occasions in the past century, resulting in property loss, loss of life, economic hardship, and threats to public health and safety;

 

WHEREAS a Hazard Mitigation Plan has been developed after more than one year of research and work by Day County Emergency Management, NECOG, and the Pre-Disaster Mitigation Committee;

 

WHEREAS the Plan recommends hazard mitigation actions that will protect the people and property affected by the natural hazards that face the County;

 

WHEREAS a public meeting was held to review the Plan as required by law;

 

NOW THEREFORE BE IT RESLOVED by the Chairman and the Day County Commission that:

  1. The Hazard Mitigation Plan is hereby adopted as an official plan of Day County,
  2. The respective County official identified in the strategy of the Plan is hereby directed to implement the recommended action assigned to them.  This official will report annually on the activities, accomplishments, and progress to Day County Commission, and
  3. The Day County Emergency Manager will provide annual progress reports on the status of implementation of the plan to the County Commission.  This report shall be submitted to the Commission by November 1st  of each year.

 

 

PASSED by the Day County Commission this _7TH___day of __JULY_____, 2015.

 

 

 

__Darrell Hildebrant________________

Chairman

 

 

ATTESTED and FILED this _7th____ day of ___JULY_______ 2015.

 

_Bonnie Fosheim________________

Auditor/Finance Officer

 

RECESS: Chairman Hildebrant declared a short recess at 9:43 a.m. Chairman Hildebrant reconvened the regular session at 9:50 a.m.

EXECUTIVE SESSION: Moved by Hildebrant, seconded by Tobin to enter into Executive Session at 9:56 a.m. for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 10:29 a.m.

TERMINATION:  Moved by Hildebrant, seconded by Walters to eliminate/terminate the Commission Representative position at the Highway/Weed Departments effective immediately. Roll call: Hesla-yes, Hildebrant-yes, Tobin-yes, Tompkins-yes, Walters-yes. Motion carried.

HIGHWAY DEPARTMENT:  Moved by Tobin, seconded by Tompkins to appoint Ernie Gronke Interim Highway Superintendent effective immediately. Motion carried.

ADJOURNMENT:    Moved by Tompkins, seconded by Walters to adjourn until 8:30 a.m., Tuesday, July 21, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

June 30, 2015

(unapproved minutes)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday June 30, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters. Others:  Ray Erku-Reporter and Farmer, Gerald Pesall.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: NACO County News, GF&P, Dept. of Transportation Grants, NECOG, Jackson County-county sales tax.

            PUBLIC COMMENTS: None

MINUTES:  Moved by Tompkins, seconded by Walters to approve the minutes for June 16, 2015. Motion carried.

PAYROLL: Moved by Tobin, seconded by Walters to approve and authorize the chairman to sign the payroll period ending June 13, 2015. Motion carried.  

Auditor’s Office 3,637.66; Treasurer’s Office 3,435.13; Register of Deeds 2,556.17; State’s Attorney 1,696.00; Sheriff’s Office 5,400.00; Jailors 4,745.63; Assessor’s Office 3,640.56; Commissioners 3,606.92; Drainage 98.08; Planning & Zoning 246.55; Home Health 409.95; WIC 310.05; Veteran’s Service 930.00; Maintenance 1,828.31; Weed 1,869.31; Extension 3,555.35; Highway 15,615.39; Welfare 268.88; E-911 279.00, Emergency & Disaster 325.50; Social Security 3,316.15; SD Retirement 2,610.12; Blue Cross Blue Shield 19,948.72; Lincoln Life Insurance 251.12; Medicare 775.53 for a total of 81,356.08.

            CLAIMS:  Moved by Tompkins, seconded by Hesla to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Britton Real Estate & Appraisal 416.00, Duane Cleveland 180.00, GE Capital 105.00, Josh Anderson 55,341.54, Yankton Co Treasurer 113.75,

SUPPLIES: A & B Business Inc. 7.50, Ameripride Services Inc. 108.87, Flint Resources LP 14,037.97, Intoximeters 420.00, Janitor’s Closet 124.91,  Lyle Signs Inc. 705.45, Mid-American Research 68.21, Office Peeps Inc. 16.47, Ron’s Saw Shop 369.91,

UTILITIES:  Century Link 376.11, Northwestern Energy 44.00, PAETEC 17.88, Venture Communication Inc. 264.69,

PER DIEM:  Chuck Aleck 7.48, Barbra Block 8.55, Sandy Christensen 40.50, Loren Hoberg 6.73, Kay Solberg 40.50, Jim Tompkins 47.25, Steph Williams 8.55,

REPAIRS: Dave Hahler Automotive 45.45, Grote Roofing Co. Inc. 322.45, Hanten’s Repair 189.65, Southside Repair 128.00,

DONATION: Day Co. Conservation District 3,000.00, Day County Fair 5,000.00,

MANUAL CHECKS:  Day Co Treasurer 28.54, Northwestern Energy 405.21, Avera St. Lukes 625.52.

WELFARE: Karli Opitz, Welfare Director, presented one case to the Commissioners.

Case #30-15:  Upon the recommendation of Welfare Director Opitz, moved by Tobin, seconded by Tompkins to approve paying $625.52 to Avera St. Luke’s Hospital.  Motion carried.

Moved by Tompkins, seconded by Hesla to approve Welfare Director Opitz the authority to pay welfare bills for involuntary mental health according to SDCL 27A-10-1. Motion carried.

VSO:  Veteran’s Service Officer Wiley reported on budget and office work.

TRANSCANADA: Georgia Parment gave an update on the TransCanada and Keystone XL Pipeline. She requested a letter of support for the Keystone XL Pipeline. Moved by Tompkins, seconded by Hesla to send a letter of support for the Keystone XL Pipeline. Roll call: Hesla-yes, Hildebrant-yes, Tobin-yes, Tompkins-yes, Walters-no. Motion carried.

ORDINANCE-SECOND READING: Second reading of an Amendment to Ordinance #15-01. Moved by Hesla, seconded by Walters to amend Ordinance No. 15-01 titled AN ORDINANCE PROHIBITING OPERATION OF OFF-ROAD VEHICLES IN CERTAIN COUNTY ROAD DITCHES as specified in the Ordinance to become effective 20 days after publication. Roll call vote-passed 4-0. Motion carried.

ORDINANCE-SECOND READING: Second reading of the 4th Amendment of the Wheel Tax Ordinance. Moved by Hildebrant, seconded by Tobin to increase from 4 wheels to 12 wheels per vehicle and leave the rate at $4.00 per wheel. Roll call vote-passed 4-0. Motion carried.

RECESS: Chairman Hildebrant declared a recess from regular session at 9:35 AM and reconvened the regular session at 9:45 AM.

EXTENSION OFFICE: Jennifer Ringkob gave the 4-H & Youth Advisor Report.

EXTRA HOURS: Moved by Tompkins, seconded by Walters to approve extra hours for Samantha Senske for July, August and September, 2015. Motion carried.

TRAVEL REQUEST: Moved by Walters, seconded by Hesla to approve travel request for the extension office personal to attend the State Horse Show in Huron July 20-23, State Fair in Huron September 1-7, and SDSU Extension Annual Fall Conference in Brookings September 29-October 1. Motion carried.

DEPENDABLE SANATATION LEASE:  Moved by Walters, seconded by Tompkins to approve the lease for 5 years. Motion carried.

FAIR BOARD LEASE:  Moved by Walters, seconded by Tobin to approve the annual lease to be reviewed in December, 2015. Motion carried.

GENERAL FUND ANALYSIS: Moved by Walters, seconded by Tompkins to approve the General Fund Analysis Report for 24.2% as of March 31, 2015. Motion carried.

RECOMMENDATION: Chairman Hildebrant recommended a pay increase of $1.00/hr. for Sheila Schimmel. Moved by Hildebrant, seconded by Tompkins to approve $1.00./hour increase (from $15.14 to $16.14) effective June 28, 2015. Motion carried.

BSSE: Discussion on procedure by state’s attorney to consider proposed findings. Next hearing on July 21, 2015. Decision to be made August 4, 2015.

HIGHWAY:  Commissioner Representative Hesla reported on the following:  finished asphalt patching, blades are out on gravel roads, starting chip sealing south of Bristol City, clutch went out in the 1996 International Semi.

OEM: Wes Williams discussed an alternative work schedule during the summer months.

OHE: Director of Equalization Schlotte presented to the Commission his appeal for the Office of Hearing Examiners to be held in Pierre on July 7, 2015.

EXECUTIVE SESSION:  Moved by Tompkins, seconded by Walters to enter into Executive Session at 10:20 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 11:30 AM.

 

 

ADJOURNMENT:    Moved by Tompkins, seconded by Tobin to adjourn until 8:30 a.m., Tuesday, July 7, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

June 16, 2015

(unapproved minutes)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday June 16, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters. Others:  Ray Erku-Reporter and Farmer, Glenn Gebur, Joan Trygstad, Leonard Naessig, Gwen Anderson, Gerald Pesall, Geraldine Pesall, Ordean Parks, Vera Parks and Reuben Parks

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

MINUTES:  Moved by Walters, seconded by Tompkins to approve the minutes for June 2, 2015. Motion carried.

CORRESPONDENCE: Thank you from Chuck Fromelt, Emerge-A SD Corn Publication, NECOG, DOT Meeting

            PUBLIC COMMENTS: None

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of June 1, 2015.  Total amount of deposits in bank $35,859.70; Total amount of actual cash $1,569.72; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 12,849.77. Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 4,779,567.63; Postage 254.37; Register of Deeds 85.00; Credit cards 607.50 for a total of $5,420,793.69.  Cash Balances: General Fund 2,911,098.06, Highway 1,816,426.02, E911 58,673.48, OEM 6,675.29, Domestic Abuse 545.00, 24/7 Fund 5,909.70,  M & P Fund 13,049.96, ETPS 460.62, 700 Accounts 607,870.76, equals 5,420,793.69.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of May 2015. Births (15) and Deaths (17) 480.00; Marriages (4) 160.00; Transfer fees 4,334.00; Recordings 5,240.00; Copies 554.00; Sales Tax 0.00 for a total of 10,768.00.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of May 2015: Phone cards 40.00, Fees 635.55, PBT’s 384.00, Pistol permits 21.00, Prisoner out of County 2,510.00, UA Fees 30.00, Work Release 1,100.00 for a total of 4,720.55.

PAYROLL: Moved by Hesla, seconded by Walters to approve and authorize the chairman to sign the payroll periods ending May 16 & May 30, 2015. Motion carried.  

Auditor’s Office 7,438.01; Treasurer’s Office 7,488.87; Register of Deeds 5,088.10; State’s Attorney 3,392.00; Sheriff’s Office 11,421.50; Jailors 8,334.25; Assessor’s Office 7,436.22; Commissioners 5,413.84; Drainage 196.16; Planning & Zoning 493.10; Home Health 675.00; Veteran’s Service 1,813.50; Maintenance 3,688.10; Weed 808.36; Extension 1,522.33; Highway 32,622.85; Welfare 438.33; WIC 536.25; E-911 511.50, Emergency & Disaster 767.25; Social Security 6,124.86; SD Retirement 4,699.90; Blue Cross Blue Shield 19,370.50; Lincoln Life Insurance 244.24; Medicare 1,432.37 for a total of 131,957.39.

 

 

PAYROLL: Moved by Tobin, seconded by Tompkins to approve and authorize the chairman to sign the final payroll for Chuck Fromelt ending May 28, 2015 totaling 2,304.98. Motion carried.

            CLAIMS:  Moved by Tompkins, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Brevik Law Office 211.31, Center for Independence-Huron 60.00, Credit Bureau of Watertown Inc. 13.50, Day Co. Treasurer 5.00, Division of Motor Vehicle 10.00, Fedex 11.30, GE Capital 105.00, GIS Workshop 1,545.00, Joan Kittelson 15.00, Lewis and Clark Mental Health Center 160.00, Lucy Parker 20.00, Microfilm Imaging Systems Inc. 70.00, Cathy Rehfuss 15.00, SDACC-Clerp 1,505.52, SDACO M & P Fund 352.00, Christy Griffin Serr 347.50, Karen Swanda 30.00, Xerox Corporation 145.84,

SUPPLIES: A & B Business Inc. 628.79, A & S Hardware 997.31, Ameripride Services Inc. 406.82, Community Oil of the Glacial Lakes 12,179.03, Cornwell Drug 27.68, CWD 300.59, Dollar General 76.90, First Bank & Trust 1,885.68, McLeod’s 47.49, Mike’s Jack & Jill 547.72, Sturdevant’s Auto Parts 434.12, Valley Office Products 694.15,

REPAIRS: Butler Machinery 3,297.18, Safety Service Inc. 416.78, Sisseton Radiator Works 95.00, Snaza Implement LLC 265.68, Watertown Truck & Trailer Inc. 198.96,Webster Tire Inc. 1,055.90,

UTILITIES:  ITC Telecom 2,008.14, James Valley Telecommunication 149.70, Midcontinent Communications 223.13,  Northwestern Energy 2,008.73, Otter Tail Power Co. 18.48, RC Communications Inc. 50.00, Verizon Wireless 254.63, Webster City 186.20,

PER DIEM:  Chuck Aleck 9.83, Barbra Block 8.35, Janet Marx 26.94, Karli Opitz 19.25,

DONATION: Webster Area Development Corporation 10,000,

DUES: Jason Dargatz-CDL 95.40,

VEHICLE: Northland Auto Center Inc. 15,849.00,

MANUAL CHECKS:  Day Co Treasurer 8.72, Loren Hoberg-Weed-659.64, SD Dept. of Revenue 87,596.50.

RECESS: Chairman Hildebrant declared a recess from regular session at 8:40 AM, to convene as Planning, Zoning and Drainage Board. Chairman Hildebrant reconvened the regular session at 10:15 AM.

PLAT: Upon recommendation of the Planning & Zoning Board, Moved by Hesla, seconded by Walters to approve the following plat, 1) First Subdivision of Lot 4, Meland Addition in the NW (28 121 55). Motion carried.  Moved by Tompkins, seconded by Tobin to approve the following plat, 2) Bartell’s Tracts in the SW (15 120 59). Motion carried. Moved by Tobin, seconded by Tompkins to approve the following plat, 3) Twin Pines Subdivision in the NW (3 123 56). Motion carried. Moved by Tobin, seconded by Hesla to approve the following plat, 4) Trautner Subdivision in the NENW (14 124 56). Motion carried.

ECONOMIC DEVELOPEMENT: Melissa Waldner, Executive Director of Webster Area Development Corp. and Day Co. Champion Community and Kelly Hanson, Board President of Day Co. Champion Community, presented an in-depth progress report and a budget request to the commissioners.

DEPENDABLE SANATATION LEASE:  Mike Erickson reported on the progress of the landfill cleanup. Moved by Tompkins, seconded by Walters to authorize the extension of the current lease and have the State’s Attorney draw up a new lease. Motion carried.

FAIR BOARD LEASE:  Craig Kroll, Fair Board Chairman, reported on behalf of the Fair Board. The commissioners asked for a financial statement from the Fair Board to be presented at a later date. The Fair Board will look over the lease to see if any changes are needed.

EXECUTIVE SESSION:  Moved by Tompkins, seconded by Hildebrant to enter into Executive Session at 11:00 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 11:11 AM.

HIGHWAY:  Commissioner Representative Hesla reported on the following:  graveling has been completed, mowing has started, salt shed should be done this week, started asphalt patching on various roads, will start chip sealing in July.

PART-TIME HELP: Moved by Walters, seconded by Tompkins to approve hiring Tony Lesnar as part-time help for mowing and flagging for 2015 at a recommended rate of $13.50/hour as of June 15, 2015. Motion carried. Moved by Tompkins, seconded by Walters to approve Ed Lewandowski’s part-time wage at $15.00/hour. Motion carried.

RECOMMENDATION:  Commissioner Representative Hesla recommended a pay increase for Jake Sippel and Jason Dargatz. Moved by Walters, seconded by Tobin to approve a $.50/hour increase (from $15.00 to $15.50) effective June 15, 2015 for Jake Sippel and to approve a $.48/hour increase (from $15.50 to $15.98) effective June 15, 2015 for Jason Dargatz. Motion carried.

SURPLUS: Moved by Tompkins, seconded by Tobin to declare as surplus the 2004 Ford diesel F350 to be used for trade-in. Motion carried.

UTILITY OCCUPANCY:  Moved by Tobin, seconded by Walters to approve the application for Occupancy on Right of Way of County Highway #2 in Section 14 124 56. Motion carried.

ORDINANCE:  First reading of an Amendment to Ordinance #15-01 Prohibiting Operation of Off-Road Vehicles in certain county road ditches. Moved by Hesla, seconded by Tompkins to move forward with the second reading on June 30, 2015. Motion carried.

ORDINANCE:  First reading of the 4th Amendment of the Wheel Tax Ordinance. Moved by Tompkins, seconded by Tobin to increase from 4 wheels to 12 wheels per vehicle and leave the rate at $4.00 per wheel and to proceed with the second reading on June 30, 2015. Roll call: Hesla-yes, Hildebrant-yes, Tobin-yes, Tompkins-yes, Walters-no. Motion carried.

TRAVEL:  Moved by Walters, seconded by Tompkins to approve travel expenses for the Director of Equalization and State’s Attorney to attend the OHE hearing in Pierre on July 9, 2015. Motion carried.

TRAVEL:  Moved by Walters, seconded by Tompkins to approve expenses for the registration fee and lodging for the State’s Attorney to attend the National District Attorney Summer Conference in Chicago on July 13 & 14, 2015. Motion carried.

COURTROOM SPEAKER SYSTEM: Moved by Tompkins, seconded by Walters to approve Randy Mount to pursue a new speaker system for the courtroom for $3,500. Motion carried.

NOTARY: Moved by Walters, seconded by Tompkins to approve expenses for Janet Marx, Deputy Auditor, to become a Notary. Motion carried.

2016 BUDGET: Auditor Fosheim presented 2016 funding requests from various agencies.

ADJOURNMENT:    Moved by Tompkins, seconded by Hildebrant to adjourn until 8:30 a.m., Tuesday, June 30, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

May 5, 2015

(unapproved minutes)

 

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, June 2, 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tompkins, Walters. Absent Tobin. Others:  Ray Erku-Reporter and Farmer and Joan Trygstad.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

CORRESPONDENCE: SD Dept. of Environment and Natural Resources, Roberts Co. Sheriff, Diversity Business, Kris Jacobsen Deputy Director SDCCO.

            PUBLIC COMMENTS: None

MINUTES:  Moved by Tompkins, seconded by Walters to approve the minutes for May 19, 2015. Motion carried.

            CLAIMS:  Moved by Hesla, seconded by Tompkins to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Avera St. Lukes 355.48, Century Business Products 17.62, Christensen Ambulance 3,500.00, Delaney, Nielsen & Sannes 2,916.67, Harland Technology Services 664.00, Kone Inc. 710.00, Lucy Lewno 180.49, Lucy Parker 50.00, Sanford Health 6,302.39,  Danny R. Smeins 3,176.41, Steve Rhody 600.00, Jeff Vanderwal 22.50, Darrel Waddle 378.74,  Yankton Co. Sheriff 25.00,

SUPPLIES: A & B Business Inc. 525.60, A & S Hardware 28.97, Ameripride Services Inc. 108.87, Colonial Research 166.82, Day Co. Treasurer 254.37, L.G. Everist Inc. 3,678.32, Office Peeps Inc. 3,071.00, Paul Peterson 50.00, Phoenix Supply 279.03, Rockmount Research & Alloys 529.62, Valley Office Products 25.82,,

REPAIRS: Johnson Lumber 3.75, Universal Manufacturing 43.00,

UTILITIES: Century Link 376.11, Dependable Sanitation 132.50, Northwestern Energy 47.02,

PER DIEM: Bonnie Fosheim 4.80, Daniel Grode 24.62, Darrell Hildebrant 21.60, Paul McCarlson 22.86, Rick Tobin 41.40,

PUBLICATIONS: Marshall & Swift 1,105.95, Reporter & Farmer 841.85, Sisseton Courier 50.00, Waubay Clipper 1,093.27,

EQUIPMENT: Sheehan Mack Sales 109,500.00, Wik’s Repair 2,250.00,

MANUAL CHECKS:  Day Co Treasurer 657.25, SDRS Special Pay Plan 8,854.48.

DEPARTMENT REPORTS:  Chairman Hildebrant called upon each department for their reports.

RESIGNATION: Moved by Walters, seconded by Tompkins to accept the resignation of Brian Graue as of May 25, 2015. Motion carried. Moved by Hesla, seconded by Tompkins to authorize the Sheriff to advertise, if needed, for a new employee. Motion carried.

OFF ROAD ORDINANCE: Moved by Hesla, seconded by Tompkins to approve an amendment to the off road ordinance (road between section 29 & 30 in Highland Twp.) to be prepared by Dan Smeins. Motion carried.

HIGHWAY DEPARTMENT:  Hwy. Forman Ernie Gronke reported on the following: new equipment is being tested, rumble strips will be done soon and the new salt shed construction is going well.

COUNTY ROAD #1 PROJECT:  Moved by Walters, seconded by Tompkins to sign letter to postpone Day Co. Rd #1 Project until construction year 2017.  Motion carried.

EXECUTIVE SESSION: Moved by Tompkins, seconded by Walters to enter into Executive Session at 9:25 a.m. for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 10:05a.m.

HIGHWAY DEPARTMENT: Moved by Hildebrant, seconded by Tompkins to pay Chuck Hesla $100/day for additional duties associated with the highway department effective May 29, 2015. Motion carried.

WHEEL TAX: Treasurer Wagner presented information on the wheel tax. Moved by Hildebrant, seconded by Tompkins to leave the wheel tax at $4/wheel and go up to 12 wheels. Motion carried. This may take effect August 1, 2015.

RECESS: Chairman Hildebrant declared a short recess at 10:25 a.m. Chairman Hildebrant reconvened the regular session at 10:30 a.m.

CAFO DISCUSSION: Dari Schlotte, Zoning officer, received a declaration from Randy Czmowski and Glenn Gebur. The declarations were discussed. Czmowski’s main concern is planting some trees. Dan Smeins will take everything that was presented and discussed into consideration to be reviewed.

RECESS: Chairman Hildebrant declared a recess at 11:03 a.m. Chairman Hildebrant reconvened the regular session at 11:40 a.m.

ABATEMENT: Auditor Fosheim presented one abatement for Commission approval. ABATEMENT #2015-41: Moved by Tompkins, seconded by Walters to abate $146.82 on Parcel #77.07.0209 for Wade & Lana Anfinson due to buildings were removed. Motion carried.

2015 BUDGET:  Auditor Fosheim asked for input for health insurance benefits and wage increase for 2015 budget planning.

DEPENDABLE SANITATION LEASE AGREEMENT: Moved by Hesla, seconded by Tompkins to have Attorney Smeins contact Mike Erickson to request him to be at the June 16th meeting or lease will be terminated on June 30, 2015.  Motion carried.

FAIR BOARD LEASE AGREEMENT: Moved by Tompkins, seconded by Walters to have Attorney Smeins contact Craig Kroll, Fair Board President, to request him to be at the June 16th meeting or lease will be terminated on June 30, 2015. Motion carried.

MALT BEVERAGE LICENSE: Moved by Hesla, seconded by Walters to approve renewing and authorize the chairman to sign the Retail On-Off Malt Beverage licenses for Bitter Lake Lodge, Buster’s, Clausen’s, Dale’s Service, Fisherman’s Village, L&L Bowling Center, Pickerel Lake Lodge, Pickerel Lake Corner and Sandy Beach Resort. Motion carried.

COURTROOM SPEAKER SYSTEM: Tabled to next meeting.

COLLECTION AGENCY: Auditor Fosheim reported that the Credit Bureau in Watertown closed as of May 31, 2015. She will look into finding another Collection Agency.

DISCUSSION: Discussion on an appraisal on a FEMA application.  Also discussion on who has authorization to sign forms for the Weed Dept.

EXTENSION OFFICE HIRE: Chairman Hildebrant read a letter from Jennifer Ringkob asking for Commission approval to hire Samatha Senske as the Administrative Assistant for Day Co. Extension & Day Co. Weed & Pest. Moved by Walters, seconded by Tompkins to approve hiring Samantha Senske at $13.50 per hour, 32 hours per week with 80% benefits as of June 1, 2015.  Motion carried.

ADJOURNMENT:    Moved by Walters, seconded by Tompkins to adjourn until 8:30 a.m., Tuesday, June 16, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________

 

 

DAY COUNTY COMMISSION

WEBSTER, SOUTH DAKOTA

May 19, 2015

(unapproved minutes)

 

The Day County Board of Commissioners convened in regular session at 8:30 a.m., Tuesday, May 19 2015 in the Commissioners Chambers in the Day County Courthouse.  Meeting called to order by Chairman Hildebrant.  Members present:  Commissioners Hesla, Tobin, Tompkins, Walters. Others:  Ray Erku-Reporter and Farmer.

PLEDGE:  Chairman Hildebrant led the members in reciting the Pledge of Allegiance.

MINUTES:  Moved by Tompkins, seconded by Walters to approve the minutes for May 5 & 15, 2015. Motion carried.

CORRESPONDENCE: Live, Inc., Glacial Lakes Tourism, Wellmark Blue Cross and Blue Shield, NECOG, Risk Management Association

            PUBLIC COMMENTS: None

REPORTS:  The Board noted the following reports:

In compliance with the law, I, Bonnie Fosheim hereby submit the following report of my examination of the cash and cash items in the hands of the Treasurer of this County as of May 1, 2015.  Total amount of deposits in bank $31,538.81; Total amount of actual cash $2,773.17; Total amount of deposits and drafts in treasurer’s possession not exceeding three days 367,510.76; Insufficient Funds 134.86, Itemized list of all items, checks and drafts which have been in the treasurer’s possession over three days:  CD’s 590,000.00; IMMA 6,680,199.33; Postage 155.94; Register of Deeds 85.00; Credit cards 416.74 for a total of $7,672,814.61.  Cash Balances: General Fund 2,843,686.20, Highway 1,572,833.33, E911 54,073.05, OEM 8,130.11, Domestic Abuse 531.00, 24/7 Fund 5,581.70,  M & P Fund 12,557.96, 700 Accounts 3,175,336.26, equals 7,672,814.61.

In compliance with the law, I, Janet K. Coyne hereby report the fees of the Office of Register of Deeds for the month of April 2015. Births (11) and Deaths (26) 555.00; Marriages (0) ; Transfer fees 3,472.50; Recordings 4,370.00; Copies 911.00; Sales Tax 0.00 for a total of 9,308.50.

In compliance with the law, I, Barry Hillestad hereby submit the following report of all fees received by me as Sheriff within and for the County for the month of April 2015: Accident report 4.00, Phone cards 160.00, Commission-Phone 146.73, Fees 602.03, Fingerprints 40.00, PBT’s 328.00, Pistol permits 50.00, Prisoner out of County 1,450.00, Work Release 100.00 for a total of 2,880.76.

PAYROLL: Moved by Hesla, seconded by Tompkins to approve and authorize the chairman to sign the payroll period ending April 18, 2015 totaling $71,338.03 and May 2, 2015 totaling $58,781.80. Motion carried.  

            CLAIMS:  Moved by Tobin, seconded by Walters to approve and authorize the chairman to sign the following audited claims.  Motion carried.

SERVICES: Credit Bureau of Watertown Inc. 57.00, First Bank & Trust 1,138.15, Microfilm Imaging systems Inc. 15.00, Mitchell A Vilhouer 3,049.30, Xerox Corporation 18.15, Yankton Co. Sheriff’s Office 25.00,

SUPPLIES: A & B Business Inc. 644.44, A & S Hardware 58.59, Ameripride Services Inc. 502.38, Colonial Research 232.98, Community Oil of the Glacial Lakes 13,738.05, Cornwell Drug 114.14., Crop Production Services 2,884.20, Growmark Inc. 3,886.95, Johnson Lumber 15.39, L.G. Everist Inc. 7,216.79, Medtox Laboratories Inc. 71.34, Mid-American Research 277.52, Mike’s 669.33, Newman Traffic Signs 454.11, Office Peeps Inc. 81.14, Norman Raap 50.00, TrueNorth Steel 4,661.28, Valley Office Products 183.93,

REPAIRS: Crawford Truck & Equipment 199.19, Dave Hahler Automotive 66.43, Hanten’s Repair 398.85, Sheehan Mack Sales 461.69, Snaza Implement LLC 711.49, Sturdevant’s Auto Parts 1,430.80, Watertown Truck & Trailer Inc. 164.92, Webster Auto Care Inc. 486.24, Webster Tire Inc. 1,443.80,

UTILITIES: City of Webster 171.80, ITC Telecom 662.36, James Valley Telecommunication 139.40, Northwestern Energy 2,379.72, Otter Tail Power Co. 20.12, PAETEC 14.92, Venture Communication Inc. 264.69, Verizon Wireless 308.44,

PER DIEM:  Janet Coyne 8.56, Bonnie Fosheim 21.82, Margaret Kilber 55.28, Jennifer Ringkob 172.17, Connie Wagner 7.49,

DUES: American Jail Association 48.00,

VEHICLE: Billion Chevrolet 27,397.00

MANUAL CHECKS:  Day Co Treasurer 90.00,

WELFARE: Karli Opitz, Welfare Director, presented one case to the Commissioners. Welfare Director Opitz asked that upon the recommendation of States Attorney Smeins to deny Case #13-30. Moved by Tompkins, seconded by Walters to deny Case #13-30. Motion carried.

RECESS: Moved by Hesla, seconded by Tompkins to recess the regular session at 8:45 AM, to convene as Planning, Zoning and Drainage Board. Motion carried. Chairman Hildebrant reconvened the regular session at 9:00 AM.

PLAT: Upon recommendation of the Planning, Zoning Board, Moved by Tobin, seconded by Walters to approve the following plats. Motion carried. 1) Norton Addition in the S1/2 of SE (6 120 55), 2) Dennis Johnson Addition in the NW (11 121 57), 3) Jared & Candice Bloom Addition in the W1/2 of SW (8 120 55), 4) Prunty Outlot A in SW (29 123 59), 5) Prunty Outlots in SE (30 123 59), 6) Spiering Lots 1 & 2 (16 123 56 & 21 123 56).

WEED BOARD: Moved by Hesla, seconded by Walters to recess and convene as a Weed Board at 9:00 AM. Motion carried. Chairman Hildebrant reconvened the regular meeting at 9:15 AM. Next Weed Board Meeting will be June 16th at 9:00 AM.

CONCERNED CITIZEN: Mike Dale discussed a problem with launching boats off a field access road. Barricades don’t stop them. Commissioners said it would probably need a hearing and they will wait for advice from States Attorney Smeins. Moved by Tompkins, seconded by Hesla to authorize advertising if needed before the next meeting. Motion carried.

RECESS: Chairman Hildebrant declared a short recess at 9:22 a.m. Chairman Hildebrant reconvened the regular session at 9:27 a.m.

HIGHWAY:  Superintendent Fromelt reported on the following: blading has been tough because of rain, showed an example of the new bridge posting signs, new dump truck will be ready in three weeks, waiting for more offers to come in for the Ford diesel pickup, 1999 loader needs to be replaced, County #1 Project waiting for final easements and wetlands mitigation. Fromelt will check on delaying the project for one year.

CONCERNED CITIZEN: Randy and Kayla Czmowski discussed concerns about Scott Schiley’s CAFO. Commissioners decided to table it until the next meeting at 10:30 AM June 2, 2015 so the States Attorney can be present.

HIGHWAY SUPT. HIRED:  Moved by Hesla, seconded by Tompkins to approve hiring Ben Braaten as the new Highway Supt. Motion carried. Moved by Hesla, seconded by Walters to approve the starting wage at $48,000.00 with benefits. Employment start date will be December 1, 2015.  Motion carried.

WEATHER STATION FUNDING:  Frank James (Day Co Conservation Dist.) and Nathan Edwards (representing SDSU) presented to the commissioners information on a new weather station that will be put up at the airport south of Webster and will be up and running in 10 months. Moved by Tobin, seconded by Hesla to approve funding of $2,000.00 per year for four years. Roll call: Hesla-yes, Hildebrant-no, Tobin-yes, Tompkins-yes, Walters-no. Motion carried.

AMBULANCE REPORT:  Mark Christensen of Christensen Ambulance Service presented his Profit and Loss Statements for January through April 2015.

MOU: Moved by Walters, seconded by Tobin to authorize the chairman to sign the SDSU Memorandum of Understanding for 2015. Motion carried.

TRAVEL:  Moved by Tompkins, seconded by Hesla to approve travel expenses for the Auditor’s office to attend welfare training in Aberdeen on June 11th. Motion carried.

WEBSITE:  Mike Wiley informed the board that the agenda and minutes will now be posted on the county website.

EXECUTIVE SESSION:  Moved by Tompkins, seconded by Hesla to enter into Executive Session at 11:37 AM for personnel matters pursuant to SDCL 1-25-2. Motion carried. Chairman Hildebrant reconvened the regular session at 11:40 AM.

ADJOURNMENT:    Moved by Walters, seconded by Tobin to adjourn until 8:30 a.m., Tuesday, June 2, 2015 to convene in the Commissioners Chambers in the Day County Courthouse. Motion carried.

 

___________________________

Darrell L. Hildebrant

Chairman

 

ATTEST:

 

_____________________________

Bonnie Fosheim

Day County Auditor

Day County does not discriminate on the basis of color, national origin, sex, religion, age, or disability in employment or the provision of service.

Published once at the total approximate cost of $ ____________